Public Meeting Public Notice: July 27, 2009 at 6:30 PM - Regular

1. Call Meeting to Order for July 27, 2009.

1.A. Roll Call

1.B. Administration of Oath of Office for Appointed Board member and Presentation of Certificate of Appointment.

1.C. Brief recess to congratulate newly appointed Board member.

2. Time for Citizens. In the event that a quorum of the Board is not present to open the meeting, the Monday session shall thereby be cancelled after a reasonable time in the opinion of the Board members present or, if there is no Board member present, the Superintendent or designee, and agenda items II through IV shall be moved to Tuesday, July 28, 2009, to Section V on the Agenda.

3. Board Budget Workshop

4. Motion to go into Closed Session.

4.A. [Section 551.071, Government Code - Consultation with Attorney:] For a private consultation with the Board’s attorney with respect to pending or contemplated litigation or settlement offers, and/or on matters where the attorney’s duty to the Board, under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas, clearly conflicts with the open government provisions of Chapter 551 of the Government Code, to wit:

4.A.1. Claim of Summers Group, Inc., d/b/a Rexel.

4.A.2. Proposed settlement in Cause No. SA-07-CA-600-FB, entitled Braswell v. EISD.

4.A.3. Law relating to the holding of Trustee elections in the Edgewood ISD and proposed Attorney General Opinion, individually and/or in conjunction with United ISD.

4.A.4. Proposed second interlocal agreement under Interlocal Cooperation Act re: contraband forfeiture involving offenses defined in Chapter 59, Texas Code of Criminal Procedure, as prepared by the Bexar County District Attorney.

4.A.5. Legal requirements of the Edgewood ISD Public Facilities Corporation and related matters.

4.A.6. Proposed Policy CI (Local) amendments to Disposal of Surplus Property Policy - Recommended for Emergency Adoption pursuant to Policy BF (Local).

4.A.7. Legal effect of Litigation brought against District employee, for consultation only.

4.A.8. Compensation for Superintendent's vacation days under Superintendent's contract.

4.A.9. Consultation with attorney regarding attorney-client items listed in agenda item XII (C).

4.A.10. Legal issues dealing with personnel items brought into Closed Session.

4.B. Section 551.074, Texas Government Code - Personnel Matters:] To deliberate the, appointment, employment, evaluation, reassignment, duties or dismissal of a public officer or employee, to wit:

4.B.1. New Hires:

4.B.1.a. Juli Robbins: on a standard District Probationary Contract as a Chapter 21 Administrator for the 2009 - 2010 contract year, at Pay Grade AP4, subject to assignment and reassignment by the Superintendent. [Note: Ms. Robbins was interviewed for an assignment as an Elementary English Language Arts/Social Studies Specialist, subject to assignment and reassignment by the Superintendent.]

4.B.1.b. Hector Flores: on a standard District Probationary Contract as a Chapter 21 Administrator for the 2009 - 2010 contract year, at a pay grade range of Pay Grade AP4 through AP7, depending on the assignment, and subject to assignment and reassignment by the Superintendent. [Note: Mr. Flores was interviewed for an assignment as the Principal of Winston Elementary School, subject to assignment and reassignment by the Superintendent.]

4.B.2. Change in Contract Status:

4.B.2.a. Carlos Hoffman: on a standard Term Contract as a Chapter 21 Administrator for the 2009 - 2010 contract year, at Pay Grade AP4, subject to assignment and reassignment by the Superintendent. [Note: Mr. Hoffman was interviewed for an assignment as an Assistant Principal at Las Palmas Elementary School, subject to assignment and reassignment by the Superintendent.]

4.B.2.b. Ramon Ayala: on a standard Term Contract as a Chapter 21 Administrator for the 2009 - 2010 contract year, at a pay grade range of Pay Grade AP5 through AP6, depending on the assignment, and subject to assignment and reassignment by the Superintendent. [Note: Mr. Ayala was interviewed for an assignment as an Assistant Principal Memorial High School, subject to assignment and reassignment by the Superintendent.]

5. Call Meeting to Order for July 28, 2009, beginning at 7:00 p.m. at the Edgewood Academy, Recital Hall, 607 S.W. 34th Street, San Antonio, Texas.

5.A. Roll Call

5.B. Invocation & Pledge of Allegiance

6. Discussion/Action on matters taken up in Closed Session and/or matters listed in Section IV, whether or not items listed therein were taken into Closed Session; and matters listed under Sections XII and XIII, if any, taken into Closed Session under Section IV. The Board may also go into Closed Session at this time on any matter on any agenda item listed in either or both sessions as may be authorized by law.

7. Presentation(s):

7.A. Transportation and Support Services Building

7.B. District Long Range Facility Committee Report

8. Bond Construction Projects Update - Project Management

8.A. Bond Projects Financial Update and Change Order Log

9. Administrative/Product Reports

9.A. Budget/Finance

9.A.1. Tax Report

10. Recess of school board meeting and convening of regular meeting of the Board of Directors of the Edgewood ISD Public Facilities Corporation and calling meeting to order:

10.A. Call special meeting of the Board of Directors to order.

10.B. Approval of minutes of the Board of Directors meeting of July 29, 2008.

10.C. Approval of new Periodic Report to be filed with the Secretary of State and filing fee.

10.D. Appointment of the secretary for the Edgewood ISD Board of Trustees and her successors to assist the Secretary/Treasurer officer of the Board of Directors of the Edgewood ISD Public Facilities Corporation in carrying out the powers and duties of the Secretary/Treasurer officer of the Board of Directors as provided by the corporation's bylaws.

10.E. Statement of Financial Condition of the PFC, as prepared by the Financial Advisor to the Board of Directors, Raul Villaseñor.

10.F. Setting of a date and place for the next regular meeting of the Board of Directors in accordance with Section 4.4 of the corporate by laws: July 27, 2010 or as otherwise ordered by the Board of Trustees of the Edgewood ISD.

10.G. Other business needing to be brought back for consideration by the Board of Directors.

10.H. Adjournment

11. Reconvening of Meeting of the Board of Trustees from Recess

12. Consent Agenda Items

12.A. Minutes: Special...May 29, 2009;Special...June 2, 2009; Regular...June 22-23, 2009; Special...July 9, 2009.

12.B. Approval of the Budget Amendments as of June 11, 2009 thru July 16, 2009.

12.C. Approval of statement from the Law Firm of Escamilla & Poneck, Inc., in the amount of $47,157.64 for Professional Services Rendered.

12.D. Proposed Policy CNA (Local) amendments involving student transportation - 1st Reading.

13. Individual Items for Consideration and Approval

13.A. Approval to submit the Texas Education Agency e-Grant Application of the 2009-2010 Special Education Consolidated Grant Application (SAS# SPEDAA10) to fund the remaining Special Education salaries and program support personnel until the end of June 2010.

13.B. Approval to accept the Student Code of Conduct Handbook for the 2009-2010 school year.

13.C. Approval to enter into collaboration with the Alamo Community College District for the College Connection Program during the 2009-2010 and 2010-2011 school years, to offer post-secondary education activities and assistance to every J.F. Kennedy and Memorial High School senior.

13.D. Approval of playground equipment for Burleson Head Start and Stafford Head Start from fund balance in the amount of $71,900.00. This will be partially reimbursed by the Head Start Program.

13.E. Approval to enter into a contract with Tremco Incorporated Inc., for the construction of the Winston Elementary restrooms addition through the procurement method of the District's interlocal contract with the Cooperative Purchasing Network, in the amount not to exceed $95,000, using bond interest funds.

13.F. Approval to enter into a contract with Tremco Incorporated Inc., for the construction of the ornamental fence at Brentwood M.S. through the procurement method of the District's interlocal contract with the Cooperative Purchasing Network, in the amount not to exceed $80,000, using bond interest funds.

13.G. Approval to enter into a contract with F.A. Nunnelly Co., for the construction of the new Science buildings at Kennedy & Memorial High Schools funded by the grant awarded from Texas Education Agency along with partial in-kind contribution from Bond interest fund not to exceed $5,943,000.00.

13.H. Approval of the proposal with Zapata & Associates Inc., for the architectural and engineering services for the building modifications project at Cardenas Head Start Center from bond funds not to exceed $45,000.00.

13.I. Approval of promotions, transfers, new hires, resignations, retirements and re-assignments for professional contract personnel where Board Action is required. [Note: Board action on this item, if any, is limited to those personnel items that require Board action; otherwise, the item is for information only, whether or not the Board approves a motion to approve this item; and, in any event, the Board does not approve transfers, resignations previously approved by the Superintendent, retirements and reassignments.]

13.J. Approval of selected Investment Brokers and Investment Pools for the 2009-2010 fiscal year.

13.K. Approval of Resolution authorizing required investment training for the District investment officers as required by Public Funds Investment Act Chapter 2256, Sec. 2256.007 for the 2009-2010 fiscal year.

13.L. Approval of Resolution of Annual Review of the Investment Policy.

13.M. Approval of Individual Expenditures Equal to or Exceeding $25,000 to wit:

13.M.1. Purchase a document management system, a Laserfiche software system that simplifies the adherence to formal records management practices within a subset of Laserfiche repository from SMARTfiles for Business Operations in the amount of $69,000 funded by local funds.

13.M.2. Purchase of a Time Clock System from Data Management, Inc. for Business Operations in the amount of $141,000 funded by local funds.

13.M.3. Purchase of a data management system from ESPED, an On Demand Special Education Student Information Management for Special Education Department in the amount of $42,600 utilizing IDEA-B funds.

13.M.4. Purchase of Pinnacle Analytics Software, a Data Dashboard Application, from Excelsior Software, in an amount not to exceed $115,000 funded by the American Recovery and Reinvestment Act.

13.N. Approval of Professional Development and Appraisal System (PDAS) Calendar.

13.O. Approval to dispose of District personal property as per Board Policy CI (Local) via on-line auction disposal, from August 21st through September 1st or until property is disposed of.

13.P. Approval to destroy by shredding stored documents as per Board Policy CPC (Local) re: Office Management Records Management, and in accordance with Edgewood ISD records retention schedule and as provided for in Section 203.025 of the Local Government Code.

13.Q. TASB Policy Update 84 - for 1st Reading, except for policies as may be approved for emergency adoption, upon recommendation of the Superintendent.

July 27, 2009 at 6:30 PM - Regular

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