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Meeting Agenda
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1. Executive Session - 6:00pm
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2. Call to Order - Organizational Board Meeting - 6:30pm to 8:00pm
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3. Land Acknowledgement
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4. Approve Agenda (2 minutes)
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5. Public Comments
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6. Swearing in of Board Members
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7. Board Elections (10 minutes)
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7.A. Elect the 2021-2022 Chair of the Parkrose Board of Education
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7.B. Elect the 2021-2022 Vice-Chair of the Parkrose Board of Education
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8. Consent Agenda (5 minutes)
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8.A. Designate Director of Business Services Sharie Lewis as the District's Budget Officer for the 2021-2022 Fiscal Year [ORS 294.331]
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8.B. Designate Superintendent/Clerk Michael Lopes Serrao; Director of Business Services Sharie Lewis/Deputy Clerk, Business Office Senior Accountant Tami Booth as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2021-2022 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person [ORS.332.525]
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8.C. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2021-2022
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8.D. Designate American Fidelity to Provide Banking Services for IRS Section 125 for the 2021-2022 Fiscal Year
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8.E. Designate US Bank as Depository for District Funds for 2021-2022 Fiscal Year [ORS.328.441, ORS.294.805 to ORS.294.895]
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8.F. Designate The Oregonian as the District Newspaper of Record for 2021-2022 [ORS 294.404-416]
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8.G. Designate The Hungerford Law Firm as the District's General Counsel for 2021-2022 Fiscal Year
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8.H. Designate Brown & Brown as the District's Property and Casualty Insurance Agent-of-Record for the 2021-2022 Fiscal Year
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8.I. Designate MODA/OEBB as the District's Benefit Insurance Agent-of-Record for the 2021-2022 Fiscal Year
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8.J. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2021-2022 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]
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8.K. RESOLUTION 1 - Designating State of Oregon Local Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds and for Signature Authority to Sign or Authorize Transfers for 2021-2022 Fiscal Year [ORS.328-441, ORS.294.805 to ORS.294.895]
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8.L. RESOLUTION 2 - Establishing Imprest Funds for 2021-2022 Fiscal Year [ORS.294.311]
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8.M. RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State and other Funds for the 2021-2022 Fiscal Year [ORS.294.463]
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8.N. RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2021-2022 [ORS.332.075]
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8.O. RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2021-2022 Fiscal Year [ORS.294.468]
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8.P. Reaffirm the Status of the School Board as the Local Public Contract Review Board 2021-2022 [ORS.279.055(2)]
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8.Q. 2021-2022 Lunch, Breakfast and Milk Prices
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8.R. 2021-2022 Out of District Student Tuition
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8.S. Travel Reimbursement Rates in accordance with Board Policy DLC "Expense Reimbursement"
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8.T. 2021-2022 Daily Rate of Pay for Substitutes
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8.U. 2021-2022 Transportation Billing Rates
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8.V. For the 2021-2022 Fiscal Year, Designate the District Administrative Office as the Standard Board Meeting Place for Regularly Scheduled Board Business Meetings on the 4th Monday of Every Month and Working Session Board Meetings on the 2nd Monday of Every Month. Designate 6:30 p.m. as the Standard Time to Begin each meeting. (See the Published Calendar for Variations)
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9. Miscellaneous Rate Info (5 minutes)
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10. OSEA Monthly Report - Richard Doyle (5 minutes)
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11. PFA Monthly Report - Zachary Melzer (5 minutes)
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12. Retreat Planning
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13. Discuss In-Person Public Attendance at Board Meetings
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14. Reading of Public Comments
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15. Action Items (10 minutes)
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15.A. Accept/Reject Resolution to Increase Construction Excise Tax
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15.B. Accept/Reject Approval of Contracts in Excess of $150,000 for the 2021-22 School Year
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16. Discussion/Future Agenda Items (8 minutes)
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17. Correspondence/Announcements (2 minutes)
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17.A. Upcoming Meetings
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18. Adjournment
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Agenda Item Details
Reload Your Meeting
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| Meeting: | July 1, 2021 at 6:00 PM - Organizational Board Meeting | |
| Subject: |
1. Executive Session - 6:00pm
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Description:
Recess into Executive Session under ORS 192.660(2)(a) personnel
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| Subject: |
2. Call to Order - Organizational Board Meeting - 6:30pm to 8:00pm
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| Subject: |
3. Land Acknowledgement
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Description:
Truth and acknowledgment are critical to building mutual respect and connection across differences. Please take a moment to consider the many legacies of violence, displacement, migration, and settlement that bring us together here today. The Parkrose Board of Education begins this effort by acknowledging that we are gathering on the ancestral and unceded lands of the Chinook, Multnomah, Kathlamet, Clackamas, Cowlitz, Tualatin, Kalapuya, Molalla and many other tribes who made their homes along the Columbia River in the Portland area. We pay respect to their elders past and present. We acknowledge them as the past, current and future caretakers of this land.
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| Subject: |
4. Approve Agenda (2 minutes)
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Description:
(Please amend the agenda to remove 15.A. Resolution to Increase Construction Excise Tax)
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5. Public Comments
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Description:
If you wish to submit a public comment during this Board Meeting please fill out this electronic public comment form before "Reading of Public Comments" on the agenda: https://forms.gle/5sUjRZjxJikqmqVg9
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| Subject: |
6. Swearing in of Board Members
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Attachments:
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| Subject: |
7. Board Elections (10 minutes)
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| Subject: |
7.A. Elect the 2021-2022 Chair of the Parkrose Board of Education
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| Subject: |
7.B. Elect the 2021-2022 Vice-Chair of the Parkrose Board of Education
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| Subject: |
8. Consent Agenda (5 minutes)
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Description:
Items of routine business that require action but not necessarily discussion and can be voted on in a block. If a board member wants to discuss an item, it can be pulled off the consent agenda and considered under its own motion.
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| Subject: |
8.A. Designate Director of Business Services Sharie Lewis as the District's Budget Officer for the 2021-2022 Fiscal Year [ORS 294.331]
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| Subject: |
8.B. Designate Superintendent/Clerk Michael Lopes Serrao; Director of Business Services Sharie Lewis/Deputy Clerk, Business Office Senior Accountant Tami Booth as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2021-2022 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person [ORS.332.525]
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| Subject: |
8.C. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2021-2022
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| Subject: |
8.D. Designate American Fidelity to Provide Banking Services for IRS Section 125 for the 2021-2022 Fiscal Year
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| Subject: |
8.E. Designate US Bank as Depository for District Funds for 2021-2022 Fiscal Year [ORS.328.441, ORS.294.805 to ORS.294.895]
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| Subject: |
8.F. Designate The Oregonian as the District Newspaper of Record for 2021-2022 [ORS 294.404-416]
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| Subject: |
8.G. Designate The Hungerford Law Firm as the District's General Counsel for 2021-2022 Fiscal Year
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| Subject: |
8.H. Designate Brown & Brown as the District's Property and Casualty Insurance Agent-of-Record for the 2021-2022 Fiscal Year
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| Subject: |
8.I. Designate MODA/OEBB as the District's Benefit Insurance Agent-of-Record for the 2021-2022 Fiscal Year
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| Subject: |
8.J. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2021-2022 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]
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| Subject: |
8.K. RESOLUTION 1 - Designating State of Oregon Local Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds and for Signature Authority to Sign or Authorize Transfers for 2021-2022 Fiscal Year [ORS.328-441, ORS.294.805 to ORS.294.895]
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Attachments:
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| Subject: |
8.L. RESOLUTION 2 - Establishing Imprest Funds for 2021-2022 Fiscal Year [ORS.294.311]
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Attachments:
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| Subject: |
8.M. RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State and other Funds for the 2021-2022 Fiscal Year [ORS.294.463]
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Attachments:
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| Subject: |
8.N. RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2021-2022 [ORS.332.075]
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Attachments:
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| Subject: |
8.O. RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2021-2022 Fiscal Year [ORS.294.468]
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Attachments:
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| Subject: |
8.P. Reaffirm the Status of the School Board as the Local Public Contract Review Board 2021-2022 [ORS.279.055(2)]
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|
| Subject: |
8.Q. 2021-2022 Lunch, Breakfast and Milk Prices
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|
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Attachments:
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| Subject: |
8.R. 2021-2022 Out of District Student Tuition
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Attachments:
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| Subject: |
8.S. Travel Reimbursement Rates in accordance with Board Policy DLC "Expense Reimbursement"
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Attachments:
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| Subject: |
8.T. 2021-2022 Daily Rate of Pay for Substitutes
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Attachments:
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| Subject: |
8.U. 2021-2022 Transportation Billing Rates
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Attachments:
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| Subject: |
8.V. For the 2021-2022 Fiscal Year, Designate the District Administrative Office as the Standard Board Meeting Place for Regularly Scheduled Board Business Meetings on the 4th Monday of Every Month and Working Session Board Meetings on the 2nd Monday of Every Month. Designate 6:30 p.m. as the Standard Time to Begin each meeting. (See the Published Calendar for Variations)
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| Subject: |
9. Miscellaneous Rate Info (5 minutes)
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| Presenter: |
Sharie Lewis
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Attachments:
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| Subject: |
10. OSEA Monthly Report - Richard Doyle (5 minutes)
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11. PFA Monthly Report - Zachary Melzer (5 minutes)
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| Subject: |
12. Retreat Planning
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| Subject: |
13. Discuss In-Person Public Attendance at Board Meetings
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| Subject: |
14. Reading of Public Comments
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| Subject: |
15. Action Items (10 minutes)
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| Subject: |
15.A. Accept/Reject Resolution to Increase Construction Excise Tax
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| Subject: |
15.B. Accept/Reject Approval of Contracts in Excess of $150,000 for the 2021-22 School Year
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Attachments:
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| Subject: |
16. Discussion/Future Agenda Items (8 minutes)
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Description:
Please direct your Future Agenda Item suggestions to the Board for consideration
1-Operational(Superintendent) or Policy(BOE)? 2-Staff Capacity/Cost? 3-Advance our Goals? 4-Equity Lens? |
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17. Correspondence/Announcements (2 minutes)
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17.A. Upcoming Meetings
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Description:
Board Working Retreat part 1 of 2, Thursday, August 19, 2021, 5:00pm Board Working Retreat part 2 of 2, Saturday, August 21, 2021, 10:00am |
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18. Adjournment
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Parkrose School District prohibits discrimination and harassment on any basis protected by law, including but not limited to, an individual’s perceived or actual race, color, religion, sex, sexual orientation, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, veterans’ status, or because of the perceived or actual race, color, religion, sex, sexual orientation, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status or veterans’ status of any other persons with whom the individual associates. Full policies and complaint forms can be requested from your school, the district office or accessed online at www.parkrose.k12.or.us. Persons having questions about civil rights, equal opportunity and nondiscrimination should contact: Julie Sams, Director of Student Services at julie_sams@parkrose.k12.or.us or 503-408-2118. |
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