July 11, 2016 at 5:00 PM - Organizational Board Meeting

1. Call to Order - Organizational Board Meeting - 5:00 p.m. to 7:00 p.m.

2. Pledge of Allegiance

3. Non-Agenda Item Citizen Comments (3 minutes each)

4. Board Elections (5 minutes)

4.A. Elect the 2016-2017 Chair of the Parkrose Board of Education

4.B. Elect the 2016-2017 Vice-Chair of the Parkrose Board of Education

5. Consent Agenda (5 minutes)

5.A. Personnel

5.A.1. New Hires

5.A.1.a. Heather Block, .80 FTE, Probationary Occupational Therapist, District 

5.A.1.b. Anna Killion, 1.0 FTE, Probationary Business Teacher, High School 

5.A.1.c. Emily Shoemaker, 1.0 FTE, Probationary 5th Grade Teacher, Sacramento 

5.A.2. Resignations

5.A.2.a. Aaron Black, 1.0 FTE, Special Education Life Skills Teacher, Middle School

5.A.2.b. Amy Steele, 1.0 FTE, Kindergarten Teacher, Russell

5.B. Free/Reduced Facility Requests

5.B.1. 5th Annual Jim Pepper Native Arts Festival at Parkrose High School

6. PFA Monthly Report - Lisa Robison (5 minutes)

7. OSEA Monthly Report - Richard Doyle (5 minutes)

8. Discussion (30 minutes)

8.A. Initiatives Endorsement Discussion

8.B. Executive Session ORS Review

8.C. Communication Reminder/Information Requests

9. Agenda Item Citizen Comments (3 minutes each)

10. Action Items (50 minutes)

10.A. Designate Director of Business Services Sharie Lewis as the District's Budget Officer for the 2016-2017 Fiscal Year [ORS 294.331]

10.B. Designate Superintendent/Clerk Dr. Karen Fischer Gray; Director of Business Services Sharie Lewis/Deputy Clerk,  Business Office Accountant Jeanne Morgan and Business Office Accountant Tamra Christenson as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2016-2017 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person [ORS.332.525]

10.C. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2016-2017

10.D. Designate American Fidelity to Provide Banking Services for IRS Section 125

10.E. Designate US Bank as Depository for District Funds [ORS.328.441, ORS.294.805 to ORS.294.895]

10.F. Designate The Oregonian as the District Newspaper of Record for 2016-2017 [ORS 294.404-416]

10.G. Designate The Hungerford Law Firm as the District's General Counsel for 2016-2017 Fiscal Year

10.H. Designate Marsh USA, Inc. as the District's Property and Casualty Insurance Agent-of-Record for the 2016-2017 Fiscal Year

10.I. Designate Mercer Health and Benefits as the District's Benefit Insurance Agent-of-Record for the 2016-2017 Fiscal Year

10.J. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2016-2017 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]

10.K. For the 2016-2017 Fiscal Year, Designate the District Administrative Office as the Standard Board Meeting Place for Regularly Scheduled Board Business Meetings on the 4th Monday of Every Month and Working Session Board Meetings on the 2nd Monday of Every Month. Designate 6:30 p.m. as the Standard Time to Begin each meeting. (See the Published Calendar for Variations) 

10.L. Designate Board Member Liaison to Parkrose Educational Foundation 2016-2017

10.M. Designate Board Member Liaison to District School Improvement Committee 2016-2017

10.N. Designate Board Member Liaison to District Wellness Committee 2016-2017

10.O. Designate Board Member Liaison to District Communication Committee 2016-2017

10.P. Designate Board Member Liaison to District Equity Committee 2016-2017

10.Q. Approve - RESOLUTION 1 - Designating State of Oregon Local Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds and for Signature Authority to Sign or Authorize Transfers for 2016-2017 Fiscal Year [ORS.328-441, ORS.294.805 to ORS.294.895]

10.R. Approve - RESOLUTION 2 - Establishing Imprest Funds for 2016-2017 Fiscal Year [ORS.294.311]

10.S. Approve - RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State, Local and Private Funds for the 2016-2017 Fiscal Year [ORS.294.463]

10.T. Approve - RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2016-2017 [ORS.332.075]

10.U. Approve - RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2016-2017 Fiscal Year [ORS.294.468]

10.V. Approve - RESOLUTION 6 - Enact Withdrawal from Tax Supervising and Conservation Commission. 

10.W. Approve and Establish Amounts: Approve Travel Reimbursement Rates (.54 Cents Per Vehicle Mile, .51 Cents Per Motorcycle Mile/$64Per Diem) in accordance with Board Policy DLC "Expense Reimbursement." 

10.X. Approve Out of District Tuition for 2016-2017 ($9,256.35/Grades K-8, $9,417.80/Grades 9-12)

10.Y. Reaffirm the Status of the School Board as the Local Public Contract Review Board [ORS.279.055(2)]

10.Z. Accept/Reject Sub Committee Work this Summer Regarding Equity Lens (purpose, participants & cost)

10.AA. Accept/Reject Resolution to Approve Russell Boiler Change Order Summer 2016

11. Future Agenda Items (5 minutes)

12. Correspondence/Announcements (2 minutes)

12.A. Upcoming Meetings

12.A.1. Board Retreat, Saturday, August 20, 2016, Mary Lu Baetkey's House, 10506 NE Beech, Portland, 8:00 a.m.- 3:00 p.m.

12.B. Upcoming Events

12.B.1. Oregon School Boards Association Summer School Board Training, July 16th-17th, 2016, Bend, Oregon

12.B.2. New Teacher Orientation, Friday, August 26, 2016 & Monday, August 29, 2016, Parkrose Middle School

12.B.3. Parkrose Staff Bus Tour, Friday, August 26, 2016, approximately 9:00 a.m.-10:30 a.m., locations to be assigned.

12.B.4. Opening Day, Tuesday, August 30, 2016, Parkrose Middle School Commons, 7:30 a.m.- 10:30 a.m.*

12.B.5. Staff Benefits Fair, Tuesday, August 30, 2016, Parkrose Middle School Commons, 2:00-5:00 p.m.*

12.B.6. First Day of School for 1st-5th, 6th & 9th Grades, Tuesday, September 6, 2016

12.B.7. School for Grades 1st-12th, Wednesday, September 7, 2016

12.B.8. Middle School Back-To-School Night, Thursday, September 8, 2016, 5:30 p.m.-7:00 p.m.

12.B.9. First Day for Kindergarten, Monday, September 12, 2016**

12.B.10. High School Back-To-School Night, Monday, September 19, 2016, time TBA

12.B.11. Elementary School Back-To-School Night, Wednesday, September 21, 2016, times TBA

13. Adjournment