July 5, 2019 at 5:00 PM - Organizational Board Meeting
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1. Call to Order - Organizational Board Meeting - 5:00 p.m. to 7:00 p.m.
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3. Approve Agenda (2 minutes)
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4. Citizen Comments (3 minutes each)
Description:
If you wish to make a comment before the Board please fill out a comment card.
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5. Board Elections (10 minutes)
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5.A. Elect the 2019-2020 Chair of the Parkrose Board of Education
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5.B. Elect the 2019-2020 Vice-Chair of the Parkrose Board of Education
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6. Consent Agenda (5 minutes)
Description:
Items of routine business that require action but not necessarily discussion and can be voted on in a block. If a board member wants to discuss an item, it can be pulled off the consent agenda and considered under its own motion.
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6.A. Personnel
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6.A.1. New Hires
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6.A.1.a. Cameron Baker 1.0 FTE Probationary Health Teacher, High School
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6.A.1.b. Mary Casas 1.0 Probationary Spanish Teacher, High School
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6.A.1.c. Katherine Garcia 1.0 FTE Probationary Special Education Teacher, Sacramento
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6.A.1.d. Alina Harwood 1.0 Probationary 7th/8th Grade Math Teacher, Middle School
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6.A.1.e. Shannon Kirkpatrick 1.0 FTE Probationary Language Arts Teacher, High School
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6.A.1.f. Antonia Marino 1.0 FTE Probationary Science Teacher, High School
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6.A.1.g. Emma Nissen 1.0 FTE Probationary Choir Teacher Grades 7th-12th, Middle & High School
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6.A.2. Resignations
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6.A.2.a. Morgan Hallabrin, Language Arts Teacher, High School
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6.A.2.b. Crystal Maranto, RTI Specialist, Prescott
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6.B. Designate Director of Business Services Sharie Lewis as the District's Budget Officer for the 2019-2020 Fiscal Year [ORS 294.331]
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6.C. Designate Superintendent/Clerk Michael Lopes Serrao; Director of Business Services Sharie Lewis/Deputy Clerk, Business Office Accountant Kady Strode and Business Office Accountant Tamra Booth as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2019-2020 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person [ORS.332.525]
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6.D. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2019-2020
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6.E. Designate American Fidelity to Provide Banking Services for IRS Section 125
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6.F. Designate US Bank as Depository for District Funds [ORS.328.441, ORS.294.805 to ORS.294.895]
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6.G. Designate The Oregonian as the District Newspaper of Record for 2019-2020 [ORS 294.404-416]
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6.H. Designate The Hungerford Law Firm as the District's General Counsel for 2019-2020 Fiscal Year
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6.I. Designate Marsh USA, Inc. as the District's Property and Casualty Insurance Agent-of-Record for the 2019-2020 Fiscal Year
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6.J. Designate Mercer Health and Benefits as the District's Benefit Insurance Agent-of-Record for the 2019-2020 Fiscal Year
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6.K. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2019-2020 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]
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6.L. RESOLUTION 1 - Designating State of Oregon Local Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds and for Signature Authority to Sign or Authorize Transfers for 2019-2020 Fiscal Year [ORS.328-441, ORS.294.805 to ORS.294.895]
Attachments:
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6.M. RESOLUTION 2 - Establishing Imprest Funds for 2019-2020 Fiscal Year [ORS.294.311]
Attachments:
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6.N. RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State and other Funds for the 2019-2020 Fiscal Year [ORS.294.463]
Attachments:
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6.O. RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2019-2020 [ORS.332.075]
Attachments:
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6.P. RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2019-2020 Fiscal Year [ORS.294.468]
Attachments:
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6.Q. RESOLUTION 6 - Authorizing the issuance, sale and delivery of General Obligation Refunding Bonds
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6.R. Reaffirm the Status of the School Board as the Local Public Contract Review Board [ORS.279.055(2)]
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6.S. Resolution to Increase Construction Excise Tax
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6.T. Accept/Reject 2019-2020 Lunch, Breakfast and Milk Prices
Attachments:
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6.U. Accept/Reject 2019-2020 Out of District Student Tuition
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6.V. Accept/Reject Travel Reimbursement Rates in accordance with Board Policy DLC "Expense Reimbursement"
Attachments:
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6.W. For the 2019-2020 Fiscal Year, Designate the District Administrative Office as the Standard Board Meeting Place for Regularly Scheduled Board Business Meetings on the 4th Monday of Every Month and Working Session Board Meetings on the 2nd Monday of Every Month. Designate 6:30 p.m. as the Standard Time to Begin each meeting. (See the Published Calendar for Variations)
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7. OSEA Monthly Report - Richard Doyle (5 minutes)
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8. PFA Monthly Report - Zachary Melzer (5 minutes)
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9. August Retreat Discussion
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10. Action Items (10 minutes)
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11. Future Agenda Items (5 minutes)
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12. Correspondence/Announcements (2 minutes)
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12.A. Upcoming Meetings
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12.A.1. Board Special Session Retreat Part 1, Thursday, August 15, 2019 District Office Boardroom, 5:00pm – 8:00pm
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12.A.2. Board Special Session Retreat Part 2, Saturday, August 17, 2019, District Office Boardroom, 9:00am – 3:30pm
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12.B. Upcoming Events
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12.B.1. Oregon School Boards Association Summer School Board Training, July 19-21, 2019, Bend, Oregon
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12.B.2. First Day of School for 1st-5th, 6th & 9th Grades, Tuesday, September 3, 2019
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12.B.3. First Day of School for 7th, 8th, 10th, 11th & 12th Grades, Wednesday, September 4, 2019
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12.B.4. First Day for Kindergarten, Monday, September 9, 2019
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13. Adjournment
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