April 23, 2025 at 6:30 PM - Organizational Budget Committee Meeting
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1. Call to Order - Organizational Budget Committee Meeting - 6:30pm to 9:00pm
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2. Land Acknowledgement
Description:
Truth and acknowledgment are critical to building mutual respect and connection across differences. Please take a moment to consider the many legacies of violence, displacement, migration, and settlement that bring us together here today. The Parkrose Board of Education begins this effort by acknowledging that we are gathering on the ancestral and unceded lands of the Chinook, Multnomah, Kathlamet, Clackamas, Cowlitz, Tualatin, Kalapuya, Molalla and many other tribes who made their homes along the Columbia River in the Portland area. We pay respect to their elders past and present. We acknowledge them as the past, current and future caretakers of this land.
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3. Approve Agenda
Description:
Student Representatives are welcome to make or second a motion, though they are not voting members of the Board.
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4. Public Comment Procedure
Description:
If you wish to submit a public comment on-line before, or during this Board Meeting, please follow link to the electronic public comment form before "Reading of Public Comments" on the agenda: https://forms.gle/5sUjRZjxJikqmqVg9
For in-person public comment, please fill out an Intent-to-Speak card located on the table by the door and hand it to the Committee Secretary. |
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5. Welcome and Introductions
Presenter:
Superintendent Michael Lopes Serrao
Description:
Ten Budget Committee voting members: Danielle Walker, Jamie Dunphy, Michael McClain, Wendy White, Brenton Straulemann, Brenda Rivas, Paul Tabron Jr., Joash Bullock, Sonja McKenzie & Mariah Galaviz (six votes are needed for passing any action) Budget Officer: Sharie Lewis Student School Board Representatives: Natalie Herrejon-Baldera, Aniyah Burns, Sarah Daggig, Mariana Dedios, Iisha Blake & Kaylee Tran (non-voting representatives) |
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6. Election/Appointment of Budget Committee Officers
Presenter:
Board Chair Brenda Rivas
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6.A. Elect Budget Committee Chair
Presenter:
Board Chair Brenda Rivas
Description:
Script: Do I hear a nomination for the position of Chair? (Pause for Nominations) ________________ nominated _________________ to Chair of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________ Do I hear any discussion? (Pause for Discussion) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to Elect _________________ budget committee Chair carried ___ to ____. (then say) the motion passes (or the motion fails) |
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6.B. Elect Budget Committee Vice Chair
Presenter:
Budget Committee Chair (takes over facilitation of the meeting)
Description:
Script: Do I hear a nomination for the position of Vice Chair? (Pause for Nominations) ________________ nominated _________________ to Vice Chair of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________ Do I hear any discussion? (Pause for Discussion) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to Elect _________________ budget committee Vice Chair carried ___ to ____. (then say) the motion passes (or the motion fails) |
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6.C. Appoint Budget Committee Secretary - Maria Taylor
Presenter:
Budget Committee Chair
Description:
Script: Do I hear a nomination to appoint Maria Taylor budget committee secretary? (Pause for Nominations) ________________ nominated Maria Taylor to secretary of the Budget Committee. Is there a second? (pause for a nomination & note "discussion" should not happen until there has been a second) Seconded by ________________ Do I hear any discussion? (Pause for Discussion) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to appoint Maria Taylor budget committee secretary carried ___ to ____. (then say) the motion passes (or the motion fails) |
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7. Superintendent's Budget Message
Presenter:
Superintendent Michael Lopes Serrao
Description:
Script: I will now turn the meeting back over to Superintendent, Michael Lopes Serrao. (After his presentation, he will turn the meeting over to Sharie Lewis. Questions/Comments procedure: If either of them stop for questions, we recommend you call on members and students in a rotation around the table so everyone gets a chance to comment or ask one question - repeat around the table until there are no more questions/comments ~ and/or depending on time and your observation of the group, just ask if anyone has a question.. once everyone is given the chance to ask a question ask for any followup questions... making sure to also call on those who haven't been heard from in a while) |
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8. Parkrose School District Information
Presenter:
Budget Officer Sharie Lewis
Attachments:
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8.A. Proposed Budget Book 2025-2026
Attachments:
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8.B. Next Steps
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9. In-person Public Comment
Description:
3 minute per person limit
Script: Do we have any in-person public comments? (if yes, read laminated directions for public comment & ask Vice Chair to monitor the time) |
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10. Budget Committee & Student School Board Representatives Discussion
Presenter:
Budget Committee Chair
Description:
Script: At this time we will open up for committee member & student school board representative discussion. (Repeat your method for questions/comments.)
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11. PFA President Comments
Presenter:
Zachary Melzer
Description:
Script: PFA President Melzer, do you have 5 minutes worth of comments to share with us tonight? Vice Chair, please monitor the time.
Time:
5 minutes
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12. OSEA President Comments
Presenter:
Gary Collins
Description:
Script: Thank you Zachary Melzer. OSEA President Gary Collins, do you have 5 minutes worth of comments to share with us tonight? Vice Chair, please monitor the time.
Time:
5 minutes
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13. Summary of Meeting
Presenter:
Budget Committee Chair
Description:
Script: Moving on to a summary of the meeting. (Briefly summarize this evening’s presentation/discussions, or ask/designate another committee member to do so)
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14. Reading of Virtual Public Comments
Description:
Script: Do we have any budget related online public comments? (if yes, read laminated directions for public comment - someone will then need to carefully read aloud any virtual public comment being sure staff specific names or titles are not read aloud)
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15. Action Items
Description:
Script: Are we prepared to take action tonight to approve the 2025-2026 fiscal year budget? (pause) If so a reminder that Student Representatives are welcome to make or second a motion, though they are not voting members of the Board.
Attachments:
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15.A. Accept or Reject Resolution approving the budget for the 2025-26 fiscal year in the amount of $89,681,898
Description:
Script: Do I hear a motion for (read motion aloud)? (Pause) A first from________________ Is there a second? Seconded by ________________ Do I hear any discussion? (Pause) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to (state whether "accept" or "reject") (re-read motion) (state "passes" or "fails") by a vote of ___ to ____. (an abstention or an absence is a non-vote and wouldn't be counted in the number of votes ~ six votes are needed for passing any action)
Attachments:
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15.B. Accept or Reject Resolution approving property taxes for the 2025-26 fiscal year at the rate of $4.8906 per $1,000 of assessed value for the permanent rate tax levy, and in the amount of $3,697,392 for the general obligation bond levy
Description:
Script: Do I hear a motion for (read motion aloud)? (Pause) A first from________________ Is there a second? Seconded by ________________ Do I hear any discussion? (Pause) Hearing no further (or no) discussion, all those in favor please signify by saying "I" (Pause for "I’s") #____ All those opposed say "Nay" (Pause for "Nays") #____ Any "abstentions" ? #____ The motion to (state whether "accept" or "reject") (re-read motion) (state "passes" or "fails") by a vote of ___ to ____. (an abstention or an absence is a non-vote and wouldn't be counted in the number of votes ~ six votes are needed for passing any action)
Attachments:
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16. Closing Announcements
Presenter:
Budget Committee Chair
Description:
Script: Does the Superintendent or Budget Officer have any closing announcements?
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17. Upcoming Budget Meetings
Description:
Meetings begin at 6:30pm in the Parkrose School District Office Boardroom
2nd Budget Meeting (if needed), Wednesday, May 7, 2025 3rd Budget Meeting (if needed), Wednesday, May 21st, 2025 Budget Hearing & Adoption, Monday, June 23, 2025 (committee attendance is not required) |
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18. Adjournment
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