July 9, 2012 at 5:00 PM - Organizational Board Meeting

1. Call to Order - Organizational Board Meeting - 5:00 p.m.

2. Board Elections

2.A. Elect the 2012-2013 Chair of the Parkrose Board of Education

2.B. Elect the 2012-2013 Vice-Chair of the Parkrose Board of Education

3. Presentations/Recognitions

3.A. Presentations

3.A.1. McKinstry Energy Projects 2008

3.A.2. Arts & Music in Schools - Jessica Jarrett Miller, Executive Director of the Creative Advocacy Network and Mayor Sam Adams

4. Board of Education

4.A. Request for Proposal (RFP) Process Discussion

5. First Reading Board Policies

5.A. GBNAA/JFCFA - Cyberbullying - Staff

5.B. JFCFA/GBNAA - Cyberbullying - Student

5.C. JFCF - Hazing/Harassment/Intimidation/Menacing/Bullying/Cyberbullying/Teen Dating Violence - Student

5.D. JFCF-AR -  Hazing/Harassment/Intimidation/Menacing/Bullying/Cyberbullying/Teen Dating Violence Complaint Procedures - Student

5.E. LBE - Public Charter Schools

5.F. GCBDC/GDBDC - Domestic Violence/Harassment/Sexual Assault/Stalking Leave

6. Consent Agenda

6.A. Personnel

6.A.1. New Hires

6.A.1.a. Jacqueline Gross, 1.0 FTE, Probationary ELD Teacher, Shaver Elementary School

6.B. Second Reading Board Policies

6.B.1. GCAB - Personal Communication Devices and Social Media - Staff

6.B.2. JFCJ - Weapons in the Schools

7. District Business

7.A. Superintendent Reports

7.A.1. New Board Member Professional Development

7.B. Department Reports

7.B.1. Business and Operations - Mary Larson

7.B.1.a. Bond Project Update

7.B.1.b. Change Order Authority

7.B.1.c. 2012-2013 Beginning Fund Balance Discussion

8. Citizen Comments

9. Action Items

9.A. Designate Director of Business Service Mary Larson as the District's Budget Officer for the 2012-2013 Fiscal Year. [ORS 294.331]

9.B. Designate Superintendent/Clerk Dr. Karen Fischer Gray; Director of Business Services Mary Larson/Deputy Clerk and Business Office Accountant Chris Gibb as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2012-2013 Fiscal Year. [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] Amount of Fidelity Bond to be issued should be not less than $100,000 per person. [ORS.332.525]

9.C. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2012-2013.

9.D. Designate American Fidelity to Provide Banking Services for IRS Section 125.

9.E. Designate US Bank as Depository for District Funds. [ORS.328.441, ORS.294.805 to ORS.294.895]

9.F. Designate The Oregonian as the District Newspaper of Record for 2012-2013. [ORS 294.404-416]

9.G. Designate The Hungerford Law Firm as the District's General Counsel for 2012-2013 Fiscal Year.

9.H. Designate Marsh USA, Inc. as the District's Property and Casualty Insurance Agent-of-Record for the 2012-2013 Fiscal Year.

9.I. Designate Mercer Health and Benefits as the District's Benefit Insurance Agent-of-Record for the 2012-2013 Fiscal Year.

9.J. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2012-2013 Fiscal Year. [ORS.297.405, ORS.327.137, ORS.328.465]

9.K. Designate the District Office as the Standard Board Meeting Place for Regularly Scheduled Business Meetings on the 4th Monday of Every Month with 6:30 p.m. Designated as the Standard Time to Begin the Meetings and Designate the Administration Office as the Standard Board Meeting Place for Regularly Scheduled Work Sessions on the 2nd Monday of Every Month with 5:00 p.m. Designated as the Standard Time to Begin the sessions. 2012-2013 Fiscal Year. (See Published Calendar for Variations)

9.L. Designate Board Member Liaison to Parkrose Educational Foundation.

9.M. Designate Board Member to District Wellness Committee

9.N. Approve - RESOLUTION 1 - Designating State of Oregon Government Investment Pool and Designated Banks as Depositories for Investment of School District Funds for 2012-2013 Fiscal Year. [ORS.328-441, ORS.294.805 to ORS.294.895]

9.O. Approve - RESOLUTION 2 - Establishing Imprest Funds for 2012-2013 Fiscal Year [ORS.294.465]

9.P. Approve - RESOLUTION 3 - Authorizing and Appointing the Superintendent to Apply for Federal, State, Local and Private Funds for the 2012-2013 Fiscal Year. [ORS.294.450]

9.Q. Approve - RESOLUTION 4 - Delegate Contracting and Purchasing Authority for Fiscal Year 2012-2013. [ORS.332.075]

9.R. Approve - RESOLUTION 5 - Authorizing the Lending of General Fund Monies to Federal, State, and other Grant Funded Programs Pending Receipt of Funds from the Donor for the 2012-2013 Fiscal Year. [ORS.294.460]

9.S. Approve - RESOLUTION 6 - Enact Withdrawal from Tax Supervising and Conservation Commission. 

9.T. Approve and Establish Amounts: Approve Travel Reimbursement Rates (55.5 Cents Per Mile/$66.00 Per Diem) in accordance with Board Policy DLC "Expense Reimbursement." 

9.U. Approve Out of District Tuition for 2012-2013 ($7,700/Grades K-8, $8,400/Grades 9-12)

9.V. Reaffirm the Status of the School Board as the Local Public Contract Review Board [ORS.279.055(2)]

9.W. Accept/Reject Resolution to Approve Environmental Engineering Services for Bond Projects - Commission Consulting Services.

9.X. Accept/Reject Facility Use Fees for new Soccer Field $76.00 (2hrs.)

9.Y. Accept/Reject Change Order Authority

9.Z. Accept/Reject Parkrose High School Waterpolo Tourney's Free/Reduced Facilities Use Application for their annual fundraiser at Parkrose High School.

9.AA. Accept/Reject Parkrose Soccer Club Free/Reduced Facilities Use Application for their annual Jamboree at Parkrose High School.

9.AB. Accept/Reject Parkrose Soccer Club Free/Reduced Facilities Use Application for Soccer Games at Parkrose High School.

9.AC. Accept/Reject Parkrose Youth Football Free/Reduced Facilities Use Application for Youth Football Games at Parkrose High School.

9.AD. Accept/Reject Parkrose Superintendent's Office Free/Reduced Facilities Use Application for New Soccer Field Opening Day Event with The Portland Timbers at Parkrose High School.

10. Discussion Items

11. Correspondence/Announcements/Request

11.A. Upcoming Board Meetings

11.A.1. Special Board Meeting, Monday, July 30, 2012, District Office Boardroom, 5:00 p.m.

11.A.2. School Board Retreat, Saturday, August 25, 2012, Karen Gray's residence, 8:00a.m.-3:30p.m.

11.A.3. Board Regular Session, Monday, August 27, 2012, District Office Boardroom, 6:30p.m.

11.B. Upcoming Bond Meetings

11.B.1. Bond Oversight Committee Meeting, Monday, July 9, 2012, District Office Boardroom, 7:00p.m. (special night and time)

11.B.2. Bond Oversight Committee Meeting, August 6, 2012, District Office Boardroom, 6:30p.m.

11.B.3. Bond Executive Team meets every Friday afternoon

11.C. Upcoming Events

11.C.1. Soccer Field Opening Day, Thursday, August 18, 2012, Parkrose High School, 3:00p.m.

11.C.2. Opening Day Ceremony, August 28th, 2012, Parkrose High School, 8:00 a.m.

12. Adjournment