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Meeting Agenda
1. Call to Order - Organizational Board Meeting - 6:30pm to 9:00pm
2. Land Acknowledgement 
3. Swearing in of New & Elected Board Members
4. Break 
5. Approve Agenda
6. Board Elections
6.A. Discuss Roles
6.B. Discuss Interest 
6.C. Elect the 2023-2024 Chair of the Parkrose Board of Education
6.D. Elect the 2023-2024 Vice-Chair of the Parkrose Board of Education
7. Public Comment Procedure
8. In-person Public Comment
9. PFA Monthly Report
10. OSEA Monthly Report
11. Consent Agenda 
(Board Members, once the Chair has introduced this agenda item please let them know if you wish to remove any consent agenda items for a possibly lengthy deliberation that could result in rejecting the entire consent agenda. Then a Board Member or the Chair will need to state the removal (temporary postponement to Action Items below) of these items from consent as part of the original motion to approve or reject the consent agenda. You may save your shorter clarifying questions or comments for "discussion" following a motion and a second.)
12. Board of Education & District
13. Reading of Public Comments 
14. Action Items
15. Discussion/Future Agenda Items
16. Correspondence/Announcements
16.A. Correspondence
16.B. Upcoming Meetings
16.C. Upcoming Events
17. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: July 10, 2023 at 6:30 PM - Organizational Meeting
Subject:
1. Call to Order - Organizational Board Meeting - 6:30pm to 9:00pm
Presenter:
22-23 Chair Elizabeth Durant
Subject:
2. Land Acknowledgement 
Description:
Truth and acknowledgment are critical to building mutual respect and connection across differences. Please take a moment to consider the many legacies of violence, displacement, migration, and settlement that bring us together here today. The Parkrose Board of Education begins this effort by acknowledging that we are gathering on the ancestral and unceded lands of the Chinook, Multnomah, Kathlamet, Clackamas, Cowlitz, Tualatin, Kalapuya, Molalla and many other tribes who made their homes along the Columbia River in the Portland area. We pay respect to their elders past and present. We acknowledge them as the past, current and future caretakers of this land.
Subject:
3. Swearing in of New & Elected Board Members
Attachments:
Subject:
4. Break 
Time:
5 minutes
Description:
short break for photographs 
Subject:
5. Approve Agenda
Subject:
6. Board Elections
Time:
15 minutes
Subject:
6.A. Discuss Roles
Attachments:
Subject:
6.B. Discuss Interest 
Subject:
6.C. Elect the 2023-2024 Chair of the Parkrose Board of Education
Subject:
6.D. Elect the 2023-2024 Vice-Chair of the Parkrose Board of Education
Subject:
7. Public Comment Procedure
Presenter:
23-24 Board Chair (will take over presenting the remaining agenda items)
Description:
Virtual - If you wish to submit a public comment before, or during this Board Meeting, please fill out this electronic public comment form before "Public Comments" on the agenda: https://forms.gle/5sUjRZjxJikqmqVg9
In-person - Please fill out an Intent-to-Speak card and hand it to the Board Secretary prior to "Public Comments" on the agenda. 
Subject:
8. In-person Public Comment
Description:
3 minute per person limit 
Subject:
9. PFA Monthly Report
Presenter:
Zachary Melzer
Time:
5 minutes presentation
Subject:
10. OSEA Monthly Report
Presenter:
Richard Doyle
Time:
5 minutes presentation
Subject:
11. Consent Agenda 
(Board Members, once the Chair has introduced this agenda item please let them know if you wish to remove any consent agenda items for a possibly lengthy deliberation that could result in rejecting the entire consent agenda. Then a Board Member or the Chair will need to state the removal (temporary postponement to Action Items below) of these items from consent as part of the original motion to approve or reject the consent agenda. You may save your shorter clarifying questions or comments for "discussion" following a motion and a second.)
Presenter:
Board Chair
Time:
10 minutes
Description:
Items of routine business that are voted on in a block. Board members may state brief clarifying questions or comments after a motion is seconded. For lengthy deliberation of an item, board members should ask to remove the item from the consent agenda and consider it as a separate motion. 
  1. Personnel
    1. Resignations
      1. Cameron Baker
      2. Emily Crum
      3. Ali Marks
      4. Emma Small 
    2. Retirements
      1. Christine Blouke
  2. Business/Finance
    1. Monthly District Financial Report (no report this month, the Business office is still working to close out the fiscal year)
  3. Designate Director of Business Services & Operations/Chief Financial Officer (CFO) Sharie Lewis as the District's Budget Officer for the 2023-2024 Fiscal Year [ORS 294.331]
  4. Designate Superintendent/Clerk Michael Lopes Serrao; Director of Business Services & Operations/CFO Sharie Lewis/Deputy Clerk, Accounting Supervisor Jeanne Morgan & Senior Accountant Maria Taylor as Custodians of District funds; and; further, to authorize the use of a facsimile signature [check signing machine] by the Superintendent-Clerk, during the 2023-2024 Fiscal Year [ORS. 332.515, ORS. 328.441 (1), ORS. 328.445] 
  5. Designate Myers & Stevens Student Accident Insurance as the Student Insurance Carriers for 2023-2024
  6. Designate American Fidelity to Provide Banking Services for IRS Section 125 for the 2023-2024 Fiscal Year
  7. Designate US Bank as Depository for District Funds for 2023-2024 Fiscal Year [ORS.328.441, ORS.294.805 to ORS.294.895]
  8. Designate The Oregonian as the District Newspaper of Record for 2023-2024 [ORS 294.404-416]
  9. Designate The Hungerford Law Firm as the District's General Counsel for 2023-2024 Fiscal Year
  10. Designate Brown & Brown as the District's Property and Casualty Insurance Agent-of-Record for the 2023-2024 Fiscal Year
  11. Designate MODA/OEBB as the District's Benefit Insurance Agent-of-Record for the 2023-2024 Fiscal Year
  12. Designate Pauly, Rogers and Co, P.C as the District's Auditors for the 2023-2024 Fiscal Year [ORS.297.405, ORS.327.137, ORS.328.465]
  13. Reaffirm the Status of the School Board as the Local Public Contract Review Board 2023-2024 [ORS.279.055(2)]
  14. For the 2023-2024 Fiscal Year, Designate the District Administrative Office as the Standard Board Meeting Place for Regularly Scheduled Board Business Meetings on the 4th Monday of Every Month and Working Session Board Meetings on the 2nd Monday of Every Month. Designate 6:30 p.m. as the Standard Time to Begin each meeting. (See the Published Calendar for Variations)
  15. Resolution to Increase Construction Excise Tax for fiscal years 2023-24 and 2024-25 
  16. Resolution 1 - to designate State of Oregon local government investment pool and designated banks as depositories for investment of district and for signature authority to sign or authorize transfers for the fiscal year 2023-2024
  17. Resolution 2 - Establishing Imprest Funds for the fiscal year 2023-2024
  18. Resolution 3 - Authorizing the Superintendent to apply for Federal, State, and other funds for the fiscal year 2023-2024
  19. Resolution 4 - Delegating contracting and purchasing authority for the fiscal year 2023-2024
  20. Resolution 5 - Authorizing the lending of general fund monies to Federal, State, and other grant funded programs pending receipt of funds from the donor for the fiscal year 2023-2024
  21. Approval of Sole Source and Contract, Teaching Preschool Partners for $300,000, in Excess of $150,000 for the 2023-2024 School Year
  22. NEW RATES (these items do not necessarily require Board approval, however Director Lewis likes to keep you informed)
    1. Reimbursement Rates (Policy DLC - mileage & per diem)
    2. Tuition Rate
    3. Transportation Billing Rates
    4. Fringe Rates
    5. Meal Rates
    6. Educational options & costs for 2023-24 school year (Special Education/Student Services)
Attachments:
Subject:
12. Board of Education & District
Description:
(no items as of the meeting announcement date) 
Subject:
13. Reading of Public Comments 
Subject:
14. Action Items
Time:
5 minutes
Description:
approve or reject any items moved to action
Attachments:
Subject:
15. Discussion/Future Agenda Items
Time:
9 minutes
Description:
Future agenda items require discussion and board consensus. In proposing a new agenda item, please explain how the item 1) advances board goals; 2) impacts staff capacity or cost; and 3) is a priority based on our equity lens.
Subject:
16. Correspondence/Announcements
Time:
2 minutes
Subject:
16.A. Correspondence
Description:
(none) 
Subject:
16.B. Upcoming Meetings
Description:

Special Session Board Retreat, Saturday, August 5, 2023 (10am-3pm)
Board Business Meeting, Monday, August 28, 2023 (6:30-9pm)
Subject:
16.C. Upcoming Events
Description:
Subject:
17. Adjournment

Mission: We build a safe, creative community where our students can grow and have agency in their educational path by providing diverse learning opportunities, partnering with our wider community and building a foundation for life-long learning.

Vision: All students graduate our schools with a strong sense of identity, empathy and the critical skills they need to innovate and follow the path of their choosing from the moment they come through our doors.

If requested to do so at least 72 hours before a meeting held in public, the Board will make a reasonable effort to provide translation services. (Policy BD/BDA 12.13.21) Please email questions@parkrose.k12.or.us or call 503-408-2114. Zoom closed captioning provided for the hearing-impaired. Other appropriate auxiliary aids and services may be provided upon request and appropriate advance notice.

The district prohibits discrimination and harassment on any basis protected by law, including but not limited to, an individual’s perceived or actual race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, marital status, age, mental or physical disability, pregnancy, familial status, economic status, or veterans’ status of any other persons with whom the individual associates. (AC 12.13.21)

Full policies and complaint forms can be requested from your school, the district office or accessed online at https://www.parkrose.k12.or.us/policies/

Persons having questions about civil rights, equal opportunity, and nondiscrimination should contact Julie Sams, Director of Student Services at julie_sams@parkrose.k12.or.us or 503-408-2118.

BDDH - Public Comment at Board Meetings (12.13.21)

BDDH-AR Public Comment at Board Meetings Procedure (12.13.21)

KL - Public Complaints (10.28.19)

KL-AR(1) Public Complaint Procedure (10.28.19) 

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