skip to main content
Meeting Agenda
1. Financial Report     
1.A. Financial Report
1.B. Approval of Payment of Claims
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
1.G. Fund Raisers - NONE
1.H. Investments in School Children 
1.I. Child Nutrition Lunch Price Increase
Due to the Healthy Hunger-Free Kids Act of 2010 administration suggests price increases in student and adult meals by $.10 as attached.
1.J. Child Nutrition Milk Price Increase 
Adminstration is recommending a $.10 increase in milk prices (see backup for item 1.I.)
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) Bid 1211 - Bakery Products District Wide
Bid Requests for providing Bakery Products District Wide for the period beginning October 1, 2011 through September 30, 2014 were advertised in the Duluth News Tribune and sent to six (6) area vendors.    Responses were received from two (2) vendors and were analyzed by Child Nutrition staff and this department.           
2.A.2) PLACEHOLDER - for Bids related to the LRFP
2.B. R.F.P.s
2.B.1) PLACEHOLDER - for RFP's related to the LRFP
2.C. Quotes
2.C.1) Quote #4074 - District-wide Annual Carpentry Labor
Quotes were solicited from eight contractors for the annual District-wide Carpentry Labor.  Two quotes were received in response to this request covering the period from July 1, 2011 through June 30, 2012.  Donald Holm Construction Company, Inc., 3211 West 3rd Street, Duluth, MN submitted the low hourly rate quote with an estimated value of $22,816.00 based on 400 estimated hours for one journeyman at an hourly rate of $57.04.
2.C.2) R.F.Q. 4086 Voyageur Bus Company
Requests for Quotation for Special Student Transportation Services (’11-12’ school year) were advertised and sent to two (2) local service providers.  Quotes were received from Voyaguer Bus Co and Cloquet Transit Co.  (See following rates).     It is recommended that the Quote, as submitted by Voyageur Bus Company in the estimated amount of $39,000.00 be accepted.  (See letter from Transportation).
2.C.3) Quote #4087 – Grant Elementary Utility Grading
Utility Grading – Veit and Company, Inc. - $92,195.00
2.C.4) PLACEHOLDER – For Quotes Related to the LRFP
3. Policies and Regulations
3.A. Policies
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) Grant Community School Collaborative
Attached is a contract with the Grant Community School Collaborative for the summer school program at Grant Elementary School for 2011 in the amount of $28,731.00.
4.A.2) Voyageur Bus Company - Student Transportation Services
Attached is a contract and rate schedule with Voyageur Bus Company for transportation services for the 2011-2012 School Year.
4.B. Change Orders
4.B.1) Denfeld High School
a.  Denfeld HS LRFP – Storefront/Windows
Change Order #6, Bid #1159, BP #2R, (Contract #0840) – St. Germain’s Glass, Inc.  Change Order increase to replace existing north entrance to Area 6 with aluminum storefront.       Add:  $5,530.00
 
b.   Denfeld HS LRFP – Drywall/Plaster
Change Order #16, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.  Change Order increase for wall plaster and furring revisions; additional gyp furring and plaster patching; framing revisions; additional framing at the soffit for the diffuser; to provide a gyp duct enclosure and provide lath for plaster repairs.    Add:  $37,880.00
4.B.2) East High School
a.  East HS LRFP – Athletic Field Equipment/Site Furnishings
Change Order #1, Bid #1175, BP #4 (Contract #1168) – Upper Midwest Athletic Construction division of blacktop repair services, Inc.   Change Order increase to provide scoreboard footings/beams and a new flagpole with base at the new field area.     Add:  $23,000.00
4.B.3) Eastern Middle School
a.   Eastern MS LRFP – Drywall and Plaster
Change Order #8, Bid #1165, WS #16 – RTL Construction, Inc.   Change Order decrease due to elimination of spray foam insulation     Deduct:  $5,579.00
4.B.4) Piedmont School
a.  Piedmont ES LRFP – Miscellaneous Specialties
Change Order #2, Bid #1183, WS #22 – Kendell Doors & Hardware, Inc.  Change Order increase to change the grab bar size     Add:  $55.00

b.   Piedmont ES LRFP – Miscellaneous Specialties
Change Order #3, Bid #1183, WS #22 – Kendell Doors & Hardware, Inc.  Change Order increase to replace a damaged 12” pilaster and shoe    Add:  $420.00

c.   Piedmont ES LRFP – Demolition, Earthwork & Site Utilities
Change Order #10, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC.  Change Order increase to revise grading and add storm drains, reduce the sidewalk area and add a precast concrete catch basin.     Add:  $25,589.00
 
d.  Piedmont ES LRFP – Chain Link Fences and Gates
Change Order #2, Bid #1183, WS #35 – Century Fence Company.  Change Order increase for 130 LF of additional 5’ high chain link fence.     Add:  $5,735.00

e.  Piedmont ES LRFP – Carpet/Resilient Flooring
Change Order #2, Bid #1183, WS #19 – Johnson’s Carpet Tile & Linoleum Company.  Change Order increase to add vinyl tile in lieu of porcelain tile floor areas.     Add:  $720.00

f.  Piedmont ES LRFP – Demolition, Earthwork and Site Utilities
Change Order #11, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC.  Change Order increase to add curb and gutter along Ensign Street.     Add:  $9,114.00
4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. B-8-11-2922 - Resolution Relating to the Election of School Board Members and Calling An Election Thereon
5.B. B-8-11-2923 -  Approval of Election Judges and Polling Sites
5.C. B-8-11-2917 - Resolution Relating to Increasing the General Education Revenue of the School District and Calling an Election Thereon.
5.D. B-8-11-2924 - Authorized Account Signers
5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.F. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.G. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
6. Informational
6.A. Expenditure Contracts
6.B. Revenue Contracts
6.C. Other Contracts - NONE
6.D. Facilities Management & Capital Project Status Report
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
6.F. Change Orders Relating to the Long Range Facilities Plan
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
7. Future Items
7.A. Actuarial Review
7.B. FY 11 Financial Audit
7.C. Preliminary Levy Certification
Agenda Item Details Reload Your Meeting
Meeting: August 16, 2011 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report     
Description:
Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:
1.A. Financial Report
Description:
June results will be presented at a later date.
Subject:
1.B. Approval of Payment of Claims
Description:
This report is attached as an Extra on Board Book
Subject:
1.C. Budget Revisions
Description:
Attached is a preliminary version of the June budget revisions.
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Description:
Attached is a preliminary version of the June investment transactions.
Attachments:
Subject:
1.F. WADM Projections
Description:
WADM Projections are suspended until October.
Subject:
1.G. Fund Raisers - NONE
Subject:
1.H. Investments in School Children 
Attachments:
Subject:
1.I. Child Nutrition Lunch Price Increase
Due to the Healthy Hunger-Free Kids Act of 2010 administration suggests price increases in student and adult meals by $.10 as attached.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the proposed attached meal price increases.
Attachments:
Subject:
1.J. Child Nutrition Milk Price Increase 
Adminstration is recommending a $.10 increase in milk prices (see backup for item 1.I.)
Description:

Recommendation:  It is recommended that the Duluth School Board approve an increase of $.10 for Milk Prices, effective September 1, 2011.
 
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) Bid 1211 - Bakery Products District Wide
Bid Requests for providing Bakery Products District Wide for the period beginning October 1, 2011 through September 30, 2014 were advertised in the Duluth News Tribune and sent to six (6) area vendors.    Responses were received from two (2) vendors and were analyzed by Child Nutrition staff and this department.           
Description:

Recommendation:  Based on the product cost analysis it is recommended that the Duluth School Board approve a contract with  Pan-O-Gold Baking Company  in the estimated amount of $35,165.00.   (First year est. total)
Attachments:
Subject:
2.A.2) PLACEHOLDER - for Bids related to the LRFP
Subject:
2.B. R.F.P.s
Subject:
2.B.1) PLACEHOLDER - for RFP's related to the LRFP
Subject:
2.C. Quotes
Subject:
2.C.1) Quote #4074 - District-wide Annual Carpentry Labor
Quotes were solicited from eight contractors for the annual District-wide Carpentry Labor.  Two quotes were received in response to this request covering the period from July 1, 2011 through June 30, 2012.  Donald Holm Construction Company, Inc., 3211 West 3rd Street, Duluth, MN submitted the low hourly rate quote with an estimated value of $22,816.00 based on 400 estimated hours for one journeyman at an hourly rate of $57.04.
Description:

Recommendation:  It is recommended the Duluth School Board approve the contract with Donald Holm Construction Company, Inc. to provide hourly carpentry labor, based on their low hourly rate quote submitted pursuant to Quote #4074 – District-wide Carpentry Labor.  It is further recommended that the Duluth School Board approve the two (2) additional contract extension options through June 30, 2014, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
 
Attachments:
Subject:
2.C.2) R.F.Q. 4086 Voyageur Bus Company
Requests for Quotation for Special Student Transportation Services (’11-12’ school year) were advertised and sent to two (2) local service providers.  Quotes were received from Voyaguer Bus Co and Cloquet Transit Co.  (See following rates).     It is recommended that the Quote, as submitted by Voyageur Bus Company in the estimated amount of $39,000.00 be accepted.  (See letter from Transportation).
Description:

Recommendation:  It is recommended that the Duluth School Board approve the contract with Voyageur Bus Company in the amount of $39,000.00
Attachments:
Subject:
2.C.3) Quote #4087 – Grant Elementary Utility Grading
Utility Grading – Veit and Company, Inc. - $92,195.00
Description:

Recommendation:   It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation, as provided in response to RFQ #4087.
Attachments:
Subject:
2.C.4) PLACEHOLDER – For Quotes Related to the LRFP
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.A.1) Grant Community School Collaborative
Attached is a contract with the Grant Community School Collaborative for the summer school program at Grant Elementary School for 2011 in the amount of $28,731.00.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the contract witht he Grant Community School Collaborative in the amount of $28,731.00
Attachments:
Subject:
4.A.2) Voyageur Bus Company - Student Transportation Services
Attached is a contract and rate schedule with Voyageur Bus Company for transportation services for the 2011-2012 School Year.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the contract with Voyageur Bus Company.  The agreement also includes a provision to negotiate rates for the 2012-2013 school year after a bell time review is completed this winter, and the ability to negotiate two additional one-year terms at the discretion of the school district.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.B.1) Denfeld High School
a.  Denfeld HS LRFP – Storefront/Windows
Change Order #6, Bid #1159, BP #2R, (Contract #0840) – St. Germain’s Glass, Inc.  Change Order increase to replace existing north entrance to Area 6 with aluminum storefront.       Add:  $5,530.00
 
b.   Denfeld HS LRFP – Drywall/Plaster
Change Order #16, Bid #1176, (Contract #0920) – Minuti-Ogle Company, Inc.  Change Order increase for wall plaster and furring revisions; additional gyp furring and plaster patching; framing revisions; additional framing at the soffit for the diffuser; to provide a gyp duct enclosure and provide lath for plaster repairs.    Add:  $37,880.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Denfeld High School reflecting a total increase of $43,410.00, which remains within the overall budget district-wide.
Attachments:
Subject:
4.B.2) East High School
a.  East HS LRFP – Athletic Field Equipment/Site Furnishings
Change Order #1, Bid #1175, BP #4 (Contract #1168) – Upper Midwest Athletic Construction division of blacktop repair services, Inc.   Change Order increase to provide scoreboard footings/beams and a new flagpole with base at the new field area.     Add:  $23,000.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at East High School reflecting a total increase of $23,000.00, which remains within the overall budget district-wide.
Attachments:
Subject:
4.B.3) Eastern Middle School
a.   Eastern MS LRFP – Drywall and Plaster
Change Order #8, Bid #1165, WS #16 – RTL Construction, Inc.   Change Order decrease due to elimination of spray foam insulation     Deduct:  $5,579.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Eastern Middle School reflecting a total decrease of $5,579.00, which remains within the overall budget district-wide.
Attachments:
Subject:
4.B.4) Piedmont School
a.  Piedmont ES LRFP – Miscellaneous Specialties
Change Order #2, Bid #1183, WS #22 – Kendell Doors & Hardware, Inc.  Change Order increase to change the grab bar size     Add:  $55.00

b.   Piedmont ES LRFP – Miscellaneous Specialties
Change Order #3, Bid #1183, WS #22 – Kendell Doors & Hardware, Inc.  Change Order increase to replace a damaged 12” pilaster and shoe    Add:  $420.00

c.   Piedmont ES LRFP – Demolition, Earthwork & Site Utilities
Change Order #10, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC.  Change Order increase to revise grading and add storm drains, reduce the sidewalk area and add a precast concrete catch basin.     Add:  $25,589.00
 
d.  Piedmont ES LRFP – Chain Link Fences and Gates
Change Order #2, Bid #1183, WS #35 – Century Fence Company.  Change Order increase for 130 LF of additional 5’ high chain link fence.     Add:  $5,735.00

e.  Piedmont ES LRFP – Carpet/Resilient Flooring
Change Order #2, Bid #1183, WS #19 – Johnson’s Carpet Tile & Linoleum Company.  Change Order increase to add vinyl tile in lieu of porcelain tile floor areas.     Add:  $720.00

f.  Piedmont ES LRFP – Demolition, Earthwork and Site Utilities
Change Order #11, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC.  Change Order increase to add curb and gutter along Ensign Street.     Add:  $9,114.00
Description:

Recommendation:  It is recommended the School Board approve the change order as listed above at Piedmont School reflecting a total increase of $41,633.00, which remains within the overall budget district-wide.
Attachments:
Subject:
4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. B-8-11-2922 - Resolution Relating to the Election of School Board Members and Calling An Election Thereon
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-8-11-2922 - Resolution Relating to to the Election of School Board Members and Calling An Election Thereon.
Attachments:
Subject:
5.B. B-8-11-2923 -  Approval of Election Judges and Polling Sites
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-8-11-2923 - Approval of Election Judges and Polling Sites
Attachments:
Subject:
5.C. B-8-11-2917 - Resolution Relating to Increasing the General Education Revenue of the School District and Calling an Election Thereon.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-8-11-2917 - Resolution Relating to Increasing the General Education Revenue of the School District and Calling an Election Thereon.
Attachments:
Subject:
5.D. B-8-11-2924 - Authorized Account Signers
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-8-11- 2924 Authorized Account Signers.
Attachments:
Subject:
5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.F. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.G. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
Subject:
6. Informational
Description:
The items listed below are informational only and do not require board action.
Subject:
6.A. Expenditure Contracts
Description:
Superintendent Foster or the Director of Business Services has signed the following expenditure contracts during the month of July 2011.
Attachments:
Subject:
6.B. Revenue Contracts
Description:
The attached revenue contracts were signed by Superintendent Foster or Bill Hanson during the month of July 2011.
Attachments:
Subject:
6.C. Other Contracts - NONE
Subject:
6.D. Facilities Management & Capital Project Status Report
Description:
This report was not available at the time of printing.
Attachments:
Subject:
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description:
This report was not available at the time of printing.
Attachments:
Subject:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments:
Subject:
7. Future Items
Subject:
7.A. Actuarial Review
Subject:
7.B. FY 11 Financial Audit
Subject:
7.C. Preliminary Levy Certification

Web Viewer