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Meeting Agenda
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1. Financial Report
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1.A. Financial Report
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1.B. Approval of Payment of Claims
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1.C. Budget Revisions
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1.D. Wire Transfers
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1.E. Investment Transactions
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1.F. WADM Projections
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1.G. Fund Raisers
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1.H. Investments in School Children
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2. Bids, R.F.P.s and Quotes Reports
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2.A. Bids
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2.A.1) Bid #1200 – Eastern High School Bid Package #5
Contract #0641 – Custom Casework/P-lam Casework – St. Germain’s Cabinet - $83,635.00 Contract #1166 - Gymnasium Equipment – The Centre Stage Manufacturing Company, LLC - $134,750.00 Contract #1224 – Roller Window Shades – Lipe Brothers Construction, Inc. - $48,200.00 Contract #1334 – Grandstand/Press Box/Fencing – Dant Clayton Corporation - $739,109.00 |
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2.A.2) PLACEHOLDER - Bids Related to the LRFP
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2.B. R.F.P.s
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2.C. Quotes
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3. Policies and Regulations
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3.A. Policies
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3.A.1) Bylaw 9000 - Annual Meeting
Attached is Bylaw 9000 - Annual Meeting with recommended changes for the first reading. |
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3.A.2) Bylaw 9045 - Negotiating Committee
Attached is Bylaw 9045 - Negotiating Committee with recommended changes for the first reading. |
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3.B. Regulations
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4. Contracts, Change Orders, and Leases
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4.A. Contracts
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4.B. Change Orders
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4.B.1) Eastern High School
a. Eastern HS LRFP – Footings, Foundations and Retaining Walls Change Order #11, Bid #1168, Contract 0331 – Northland Concrete and Masonry Company, LLC Change Order increase to patch existing boiler room walls and for structural changes to the toilet room layout Add: $3,619.00 b. Eastern HS LRFP – Fireproofing Change Order #2, Bid #1175, Contract 0725 – Olympic Companies, Inc. Change Order increase to provide spray fireproofing at all gym joists within 20’ of the bleachers per code requirements Add: $40,775.00 c. Eastern HS LRFP – Membrane/Waterproofing Change Order #1 Bid #1175, Contract 0727 – Kremer and Davis, Inc. Change Order increase for greenhouse waterproofing modifications and insulation beneath the greenhouse slab Add: $2,466.00 |
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4.B.2) East Middle School
a. East Middle School LRFP – Concrete Change Order #13, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC Change Order increase to furnish and install concrete sealer in the corridors leading from the door to the stairs Add: $476.00 b. East Middle School LRFP – Excavation/Site Earthwork Change Order #11, Bid #1165, WS #31 – Arnt Construction Company, Inc. Change Order increase to remove the window well wall in the northeast corner of the courtyard Add: $3,276.00 c. East Middle School LRFP – Landscaping and Sodding Change Order #2, Bid #1165, WS #33 – Urban Companies, LLC Change Order increase for the cost to move trees, provide additional trees, and provide and install sod on the north side of the school in the area disrupted for waterproofing Add: $9,871.00 |
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4.B.3) Piedmont Elementary School
a. Piedmont School LRFP – Miscellaneous Specialties Change Order #1, Bid #1183, WS #22 – Kendell Doors & Hardware, Inc. Change Order increase to credit the aluminum entrance grid and add the modular matting system Add: $8,905.00 b. Piedmont School LRFP – Demolition, Earthwork and Site Utilities Change Order #7, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC Change Order increase to remove ledge rock, rip rap along the ditch at Chambersburg and install interior drain tile Add: $157,870.00 |
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4.B.4) Denfeld High School
Denfeld HS LRFP – CIP Concrete/Foundations/Walks Change Order #11, Bid #1155, Contract 0331 - Northland Concrete & Masonry Company, LLC Change Order increase to provide step footings at the intersection of plumbing lines and a credit for omitting footing and adding thickened slab under the CMU pilaster Add: $2,562.00 b. Denfeld HS LRFP – CIP Concrete/Foundations Change Order #4, Bid #1159, BP #2R, Contract 0330 - Northland Concrete & Masonry Company, LLC Change Order increase to install concrete curbs and infills at mechanical shafts Add: $54,051.00 c. Denfeld HS LRFP – CIP Concrete/Foundations Change Order #5, Bid #1159, BP #2R, Contract 0330 - Northland Concrete & Masonry Company, LLC Change Order increase to add concrete filled pan stairs at stair A, B & C Add: $8,430.00 |
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4.B.5) Laura MacArthur School LRFP – Earthwork
a. Change Order #8, Bid #1162-1, Contract #3100 – Veit and Company, Inc. Change Order decrease resulting from not excavating remaining streets for restoration and for grinding stumps in lieu of removal due to the close proximity to a gas line Deduct: $5,919.00 b. Laura MacArthur School LRFP – Earthwork Change Order #9, Bid #1162-1, Contract #3100 – Veit and Company, Inc. Change Order increase to place rock and wood chips per SWPPP inspections Add: $2,178.00 c. Laura MacArthur School LRFP – Earthwork Change Order #10, Bid #1162-1, Contract #3100 – Veit and Company, Inc. Change Order increase to import rock for erosion control and provide access closer to the building and crane pad and for additional street sweeping, to explore/correct the water problem at the curb near the Central Avenue entrance to the NW parking lot and to place rock at the courtyard per SWPPP. Add: $13,693.00 d. Laura MacArthur School LRFP – Earthwork Change Order #11, Bid #1162-1, Contract #3100 – Veit and Company, Inc. Change Order increase to remove unsuitable soil beyond soil borings in the building Add: $76,180.00 |
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4.B.6) PLACEHOLDER - for Change Orders Related to the LRFP
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4.C. Leases
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5. Resolutions
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5.A. Resolution B-2-11-2857 - Indicating the Intent to Move Forward with an Operating Levy Referendum in November, 2011
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5.B. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-Range Facilities Plan and relocation expenses that apply to these properties.
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5.C. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
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5.D. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
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6. Informational
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6.A. Expenditure Contracts
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6.B. Revenue Contracts
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6.C. Other Contracts
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6.D. Facilities Management & Capital Project Status Report
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6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
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6.F. Change Orders Relating to the Long Range Facilities Plan
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6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report. |
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6.H. FY 12 Budget Considerations & Investments - First Reading
Updated budget considerations and investments was presented and discussed at the Business Committee meeting. |
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7. Future Items
No items at this time. |
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Agenda Item Details
Reload Your Meeting
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| Meeting: | February 15, 2011 at 6:30 PM - Business Committee - Regular School Board Meeting | |
| Subject: |
1. Financial Report
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Description:
Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
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| Subject: |
1.A. Financial Report
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Attachments:
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| Subject: |
1.B. Approval of Payment of Claims
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Description:
This item is attached as an extra.
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| Subject: |
1.C. Budget Revisions
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Attachments:
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| Subject: |
1.D. Wire Transfers
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Attachments:
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| Subject: |
1.E. Investment Transactions
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Attachments:
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| Subject: |
1.F. WADM Projections
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Attachments:
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| Subject: |
1.G. Fund Raisers
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Attachments:
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| Subject: |
1.H. Investments in School Children
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Attachments:
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| Subject: |
2. Bids, R.F.P.s and Quotes Reports
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| Subject: |
2.A. Bids
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| Subject: |
2.A.1) Bid #1200 – Eastern High School Bid Package #5
Contract #0641 – Custom Casework/P-lam Casework – St. Germain’s Cabinet - $83,635.00 Contract #1166 - Gymnasium Equipment – The Centre Stage Manufacturing Company, LLC - $134,750.00 Contract #1224 – Roller Window Shades – Lipe Brothers Construction, Inc. - $48,200.00 Contract #1334 – Grandstand/Press Box/Fencing – Dant Clayton Corporation - $739,109.00 |
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Description:
Recommendation: It is recommended the School Board approve entering into contracts with the firms listed above based on their low responsive bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid#1200 – Eastern High School Bid Package #5. The total cost of the contracts related to Bid #1200– Eastern High School Bid Package #5 as listed above is $1,005,694.00, which remains within the overall budget district-wide. |
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Attachments:
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| Subject: |
2.A.2) PLACEHOLDER - Bids Related to the LRFP
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| Subject: |
2.B. R.F.P.s
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| Subject: |
2.C. Quotes
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| Subject: |
3. Policies and Regulations
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| Subject: |
3.A. Policies
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| Subject: |
3.A.1) Bylaw 9000 - Annual Meeting
Attached is Bylaw 9000 - Annual Meeting with recommended changes for the first reading. |
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Description:
Recommendation: It is recommended that the Duluth School Board approve the changes to Bylaw 9000 for the first reading. |
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Attachments:
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| Subject: |
3.A.2) Bylaw 9045 - Negotiating Committee
Attached is Bylaw 9045 - Negotiating Committee with recommended changes for the first reading. |
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Description:
Recommendation: It is recommended that the Duluth School board approve the recommended changes to Bylaw 9045. |
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Attachments:
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| Subject: |
3.B. Regulations
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| Subject: |
4. Contracts, Change Orders, and Leases
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| Subject: |
4.A. Contracts
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| Subject: |
4.B. Change Orders
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| Subject: |
4.B.1) Eastern High School
a. Eastern HS LRFP – Footings, Foundations and Retaining Walls Change Order #11, Bid #1168, Contract 0331 – Northland Concrete and Masonry Company, LLC Change Order increase to patch existing boiler room walls and for structural changes to the toilet room layout Add: $3,619.00 b. Eastern HS LRFP – Fireproofing Change Order #2, Bid #1175, Contract 0725 – Olympic Companies, Inc. Change Order increase to provide spray fireproofing at all gym joists within 20’ of the bleachers per code requirements Add: $40,775.00 c. Eastern HS LRFP – Membrane/Waterproofing Change Order #1 Bid #1175, Contract 0727 – Kremer and Davis, Inc. Change Order increase for greenhouse waterproofing modifications and insulation beneath the greenhouse slab Add: $2,466.00 |
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Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Eastern High School, reflecting a total increase of $46,860.00, which remains within the overall budget district-wide. |
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Attachments:
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| Subject: |
4.B.2) East Middle School
a. East Middle School LRFP – Concrete Change Order #13, Bid #1165, WS #2 – Northland Concrete & Masonry Company, LLC Change Order increase to furnish and install concrete sealer in the corridors leading from the door to the stairs Add: $476.00 b. East Middle School LRFP – Excavation/Site Earthwork Change Order #11, Bid #1165, WS #31 – Arnt Construction Company, Inc. Change Order increase to remove the window well wall in the northeast corner of the courtyard Add: $3,276.00 c. East Middle School LRFP – Landscaping and Sodding Change Order #2, Bid #1165, WS #33 – Urban Companies, LLC Change Order increase for the cost to move trees, provide additional trees, and provide and install sod on the north side of the school in the area disrupted for waterproofing Add: $9,871.00 |
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Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at East Middle School, reflecting a total increase of $13,623.00, which remains within the overall budget district-wide. |
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Attachments:
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| Subject: |
4.B.3) Piedmont Elementary School
a. Piedmont School LRFP – Miscellaneous Specialties Change Order #1, Bid #1183, WS #22 – Kendell Doors & Hardware, Inc. Change Order increase to credit the aluminum entrance grid and add the modular matting system Add: $8,905.00 b. Piedmont School LRFP – Demolition, Earthwork and Site Utilities Change Order #7, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC Change Order increase to remove ledge rock, rip rap along the ditch at Chambersburg and install interior drain tile Add: $157,870.00 |
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Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Piedmont School, reflecting a total increase of $166,775.00, which remains within the overall budget district-wide. |
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Attachments:
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| Subject: |
4.B.4) Denfeld High School
Denfeld HS LRFP – CIP Concrete/Foundations/Walks Change Order #11, Bid #1155, Contract 0331 - Northland Concrete & Masonry Company, LLC Change Order increase to provide step footings at the intersection of plumbing lines and a credit for omitting footing and adding thickened slab under the CMU pilaster Add: $2,562.00 b. Denfeld HS LRFP – CIP Concrete/Foundations Change Order #4, Bid #1159, BP #2R, Contract 0330 - Northland Concrete & Masonry Company, LLC Change Order increase to install concrete curbs and infills at mechanical shafts Add: $54,051.00 c. Denfeld HS LRFP – CIP Concrete/Foundations Change Order #5, Bid #1159, BP #2R, Contract 0330 - Northland Concrete & Masonry Company, LLC Change Order increase to add concrete filled pan stairs at stair A, B & C Add: $8,430.00 |
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Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Denfeld High School, reflecting a total increase of $65,043.00, which remains within the overall budget district-wide. |
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Attachments:
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| Subject: |
4.B.5) Laura MacArthur School LRFP – Earthwork
a. Change Order #8, Bid #1162-1, Contract #3100 – Veit and Company, Inc. Change Order decrease resulting from not excavating remaining streets for restoration and for grinding stumps in lieu of removal due to the close proximity to a gas line Deduct: $5,919.00 b. Laura MacArthur School LRFP – Earthwork Change Order #9, Bid #1162-1, Contract #3100 – Veit and Company, Inc. Change Order increase to place rock and wood chips per SWPPP inspections Add: $2,178.00 c. Laura MacArthur School LRFP – Earthwork Change Order #10, Bid #1162-1, Contract #3100 – Veit and Company, Inc. Change Order increase to import rock for erosion control and provide access closer to the building and crane pad and for additional street sweeping, to explore/correct the water problem at the curb near the Central Avenue entrance to the NW parking lot and to place rock at the courtyard per SWPPP. Add: $13,693.00 d. Laura MacArthur School LRFP – Earthwork Change Order #11, Bid #1162-1, Contract #3100 – Veit and Company, Inc. Change Order increase to remove unsuitable soil beyond soil borings in the building Add: $76,180.00 |
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Description:
Recommendation: It is recommended the School Board approve the change orders as listed above at Laura MacArthur School, reflecting a total increase of $86,132.00, which remains within the overall budget district-wide. |
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Attachments:
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| Subject: |
4.B.6) PLACEHOLDER - for Change Orders Related to the LRFP
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| Subject: |
4.C. Leases
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| Subject: |
5. Resolutions
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| Subject: |
5.A. Resolution B-2-11-2857 - Indicating the Intent to Move Forward with an Operating Levy Referendum in November, 2011
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Description:
Recommendation: It is recommended that the Duluth School Board approve Resolution B-2-11-2857 - Resolution Indicating the Intent to Move Forward with an Operating Levy Referendum in November, 2011. |
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Attachments:
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| Subject: |
5.B. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-Range Facilities Plan and relocation expenses that apply to these properties.
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| Subject: |
5.C. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
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| Subject: |
5.D. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
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| Subject: |
6. Informational
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Description:
The items listed below are informational only and do not require board action.
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| Subject: |
6.A. Expenditure Contracts
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Description:
Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of January 2011.
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Attachments:
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6.B. Revenue Contracts
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Description:
For your information, Superintendent Dixon or the Director of Business Services has signed the attached Revenue Contracts during the month of January 2011.
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Attachments:
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6.C. Other Contracts
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Description:
For your information, Superintendent Dixon or the Director of Business Services has signed the following contracts at no cost to the District during the month of January 2011.
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Attachments:
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| Subject: |
6.D. Facilities Management & Capital Project Status Report
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Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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Attachments:
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| Subject: |
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
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Description:
Kerry Leider will be in attendance to answer questions regarding the attached report.
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Attachments:
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| Subject: |
6.F. Change Orders Relating to the Long Range Facilities Plan
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Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
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Attachments:
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| Subject: |
6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report. |
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Attachments:
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| Subject: |
6.H. FY 12 Budget Considerations & Investments - First Reading
Updated budget considerations and investments was presented and discussed at the Business Committee meeting. |
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| Subject: |
7. Future Items
No items at this time. |
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