Meeting Agenda
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1. Call to order and establishment of a quorum
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2. Opening of meeting
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3. Recognitions/awards
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4. Introductions
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5. Board members reports
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5.A. Meetings and events
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6. Superintendent reports
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6.A. Meetings and events
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7. Public Hearing - Lamar CISD Accountability Performance Report for 2021-2022
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8. Public Comments
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9. CONSENT AGENDA
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9.A. Consider approval of minutes from January 17, 2023 Regular Board Meeting
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9.B. Consider ratification of financial and investment reports
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9.C. Consider approval of budget amendment requests
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9.D. Consider approval of RFP #16-2023SE for purchase of catering and banquet services
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9.E. Consider approval of RFP #18-2023SE for purchase of districtwide staff development services and materials (supplemental)
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9.F. Consider approval of RFP # 22-2023RL self-funded medical plan administrator/administrative services only (ASO), pharmacy benefit management (PBM) and excess risk (stop loss) insurance
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9.G. Consider approval of RFQ #31-2023RL for operational audit services for multiple departments
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9.H. Consider ratification of donations to the District
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9.I. Consider approval of deductive change order #2 in the amount of ($178,407.57) and final payment to Bass Construction in the amount of $417,752.43 for the construction of the ALC/1621 additions and renovations
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9.J. Consider approval of deductive change order #1 in the amount of ($76,167.00) and final payment to Sterling Structures Inc. in the amount of $113,818.99 for construction of Dickinson Elementary School, Campbell Elementary School, and Williams Elementary School renovations
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9.K. Consider approval of CSP #24-2023BPO for construction of Frost Elementary School renovations
|
9.L. Consider approval of architect contract for Transportation Center #3 project
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9.M. Consider approval of architect contract for safety and security projects
|
9.N. Consider approval of CSP#29-2023BPO for Phase II renovations at Williams Elementary School and Dickinson Elementary School
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9.O. Consider approval of resolutions proclaiming:
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9.O.1. Diagnosticians’ Week
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9.O.2. Texas Public Schools Week
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9.P. Consider approval to submit State waiver to the Texas Education Agency (Class Size Waiver)
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10. ACTION ITEMS
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10.A. Consider approval of proposed options for bus tiers and school hours
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11. INFORMATION ITEMS
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11.A. Preliminary Results of Lamar CISD New Money Bond Sale, 2022 Bond Referendum
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11.B. Demographer's Report (PASA Student Enrollment Projections)
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11.C. Bond Projects Update
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12. FUTURE ACTION ITEMS
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12.A. Discussion of Board approving the Lamar CISD local innovation plan
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12.B. Discussion of academic calendar for 2023 - 2024 and 2024 - 2025 school years
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12.C. Discussion of design development for Tomas High School and Banks Junior High School
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12.D. Discussion of Lamar CISD Board of Trustee's membership in TASB
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13. FUTURE CONSENT AGENDA
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13.A. Discussion of ratification of financial and investment reports
|
13.B. Discussion of budget amendment requests
|
13.C. Discussion of RFQ #32-2023RL regarding selection of investment management services
|
13.D. Discussion of RFP #27-2023SE for purchase of fleet equipment supplies, services, & related items
|
13.E. Discussion of RFP #28-2023RL for purchase of dry van trailers
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13.F. Discussion of RFP #34-2023SE for purchase of instructional materials, supplies, consulting, and related services
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13.G. Discussion of RFP #35-2023RL for purchase of dairy and juice products
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13.H. Discussion of RFP #36-2023RL for purchase of language proficiency system
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13.I. Discussion of resolutions proclaiming:
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13.I.1. Volunteer Appreciation Week
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13.I.2. School Librarians' Week
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13.I.3. Educational Administrative Professionals' Week
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13.J. Discussion of final payment to Drymalla for construction of Phelan Elementary School
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13.K. Discussion of GMP #1 amendment to Gilbane Building Company’s contract for renovations to Lamar Consolidated High School, Lamar Junior High School, Pink Elementary School, Long Elementary School and Smith Elementary School
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13.L. Discussion of CSP#13-2023F&P for Wessendorff Middle School renovations
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13.M. Discussion of RFP# 39-2023BPO for high school additions CMAR
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13.N. Discussion of architect contract for Elementary School #35
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13.O. Discussion of procurement method for construction of Elementary School #35
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13.P. Discussion of architect contract for Elementary School #36
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13.Q. Discussion of procurement method for construction of Elementary School #36
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13.R. Discussion of the use of 2017 Bond available funds
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13.S. Discussion of design development for Rosenberg Transportation
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14. CLOSED SESSION
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14.A. Adjournment to closed session pursuant to Texas Government Code Sections 551.071, 551.072, 551.074, and 551.082, the Open Meetings Act, for the following purposes:
(Time___________________)
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14.A.1. Section 551.074 - For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
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14.A.1.a. Approval of personnel recommendations for employment of professional personnel
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14.A.1.b. Employment of professional personnel (Information)
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14.A.1.c. Employee resignations and retirements (Information)
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14.A.1.d. Employee reassignments (Information)
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14.A.2. Section 551.072 - For the purpose of discussing the purchase, exchange, lease or value of real property
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14.A.2.a. Land
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14.A.3. Section 551.071 - To meet with the District's attorney to discuss matters in which the duty of the attorney to the District under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act, including the grievance/complaint hearing.
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14.A.3.a. Any item listed on the agenda
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14.A.3.b. Discuss pending, threatened, or potential litigation, including school finance litigation
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14.B. Discussion of Districtwide intruder audit reports findings
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Agenda Item Details
Reload Your Meeting
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Meeting: | February 21, 2023 at 6:30 PM - Regular Meeting | |
Subject: |
1. Call to order and establishment of a quorum
|
|
Subject: |
2. Opening of meeting
|
|
Subject: |
3. Recognitions/awards
|
|
Subject: |
4. Introductions
|
|
Subject: |
5. Board members reports
|
|
Subject: |
5.A. Meetings and events
|
|
Subject: |
6. Superintendent reports
|
|
Subject: |
6.A. Meetings and events
|
|
Subject: |
7. Public Hearing - Lamar CISD Accountability Performance Report for 2021-2022
|
|
Presenter: |
Alphonso Bates
|
|
Subject: |
8. Public Comments
|
|
Subject: |
9. CONSENT AGENDA
|
|
Subject: |
9.A. Consider approval of minutes from January 17, 2023 Regular Board Meeting
|
|
Presenter: |
Roosevelt Nivens
|
|
Attachments:
|
||
Subject: |
9.B. Consider ratification of financial and investment reports
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
9.C. Consider approval of budget amendment requests
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
9.D. Consider approval of RFP #16-2023SE for purchase of catering and banquet services
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
9.E. Consider approval of RFP #18-2023SE for purchase of districtwide staff development services and materials (supplemental)
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
9.F. Consider approval of RFP # 22-2023RL self-funded medical plan administrator/administrative services only (ASO), pharmacy benefit management (PBM) and excess risk (stop loss) insurance
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
9.G. Consider approval of RFQ #31-2023RL for operational audit services for multiple departments
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
9.H. Consider ratification of donations to the District
|
|
Presenter: |
Roosevelt Nivens
|
|
Attachments:
|
||
Subject: |
9.I. Consider approval of deductive change order #2 in the amount of ($178,407.57) and final payment to Bass Construction in the amount of $417,752.43 for the construction of the ALC/1621 additions and renovations
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
9.J. Consider approval of deductive change order #1 in the amount of ($76,167.00) and final payment to Sterling Structures Inc. in the amount of $113,818.99 for construction of Dickinson Elementary School, Campbell Elementary School, and Williams Elementary School renovations
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
9.K. Consider approval of CSP #24-2023BPO for construction of Frost Elementary School renovations
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
9.L. Consider approval of architect contract for Transportation Center #3 project
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
9.M. Consider approval of architect contract for safety and security projects
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
9.N. Consider approval of CSP#29-2023BPO for Phase II renovations at Williams Elementary School and Dickinson Elementary School
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
9.O. Consider approval of resolutions proclaiming:
|
|
Presenter: |
Sonya Cole-Hamilton
|
|
Subject: |
9.O.1. Diagnosticians’ Week
|
|
Presenter: |
Sonya Cole-Hamilton
|
|
Attachments:
|
||
Subject: |
9.O.2. Texas Public Schools Week
|
|
Presenter: |
Sonya Cole-Hamilton
|
|
Attachments:
|
||
Subject: |
9.P. Consider approval to submit State waiver to the Texas Education Agency (Class Size Waiver)
|
|
Presenter: |
Alphonso Bates
|
|
Attachments:
|
||
Subject: |
10. ACTION ITEMS
|
|
Subject: |
10.A. Consider approval of proposed options for bus tiers and school hours
|
|
Presenter: |
Sonya Cole-Hamilton
|
|
Attachments:
|
||
Subject: |
11. INFORMATION ITEMS
|
|
Subject: |
11.A. Preliminary Results of Lamar CISD New Money Bond Sale, 2022 Bond Referendum
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
11.B. Demographer's Report (PASA Student Enrollment Projections)
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
11.C. Bond Projects Update
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
12. FUTURE ACTION ITEMS
|
|
Subject: |
12.A. Discussion of Board approving the Lamar CISD local innovation plan
|
|
Presenter: |
Katie Marchena
|
|
Attachments:
|
||
Subject: |
12.B. Discussion of academic calendar for 2023 - 2024 and 2024 - 2025 school years
|
|
Presenter: |
Sonya Cole-Hamilton
|
|
Attachments:
|
||
Subject: |
12.C. Discussion of design development for Tomas High School and Banks Junior High School
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
12.D. Discussion of Lamar CISD Board of Trustee's membership in TASB
|
|
Presenter: |
Jon Welch
|
|
Attachments:
|
||
Subject: |
13. FUTURE CONSENT AGENDA
|
|
Subject: |
13.A. Discussion of ratification of financial and investment reports
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
13.B. Discussion of budget amendment requests
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
13.C. Discussion of RFQ #32-2023RL regarding selection of investment management services
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
13.D. Discussion of RFP #27-2023SE for purchase of fleet equipment supplies, services, & related items
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
13.E. Discussion of RFP #28-2023RL for purchase of dry van trailers
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
13.F. Discussion of RFP #34-2023SE for purchase of instructional materials, supplies, consulting, and related services
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
13.G. Discussion of RFP #35-2023RL for purchase of dairy and juice products
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
13.H. Discussion of RFP #36-2023RL for purchase of language proficiency system
|
|
Presenter: |
Jill Ludwig
|
|
Attachments:
|
||
Subject: |
13.I. Discussion of resolutions proclaiming:
|
|
Presenter: |
Sonya Cole-Hamilton
|
|
Subject: |
13.I.1. Volunteer Appreciation Week
|
|
Presenter: |
Sonya Cole-Hamilton
|
|
Attachments:
|
||
Subject: |
13.I.2. School Librarians' Week
|
|
Presenter: |
Sonya Cole-Hamilton
|
|
Attachments:
|
||
Subject: |
13.I.3. Educational Administrative Professionals' Week
|
|
Presenter: |
Sonya Cole-Hamilton
|
|
Attachments:
|
||
Subject: |
13.J. Discussion of final payment to Drymalla for construction of Phelan Elementary School
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
13.K. Discussion of GMP #1 amendment to Gilbane Building Company’s contract for renovations to Lamar Consolidated High School, Lamar Junior High School, Pink Elementary School, Long Elementary School and Smith Elementary School
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
13.L. Discussion of CSP#13-2023F&P for Wessendorff Middle School renovations
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
13.M. Discussion of RFP# 39-2023BPO for high school additions CMAR
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
13.N. Discussion of architect contract for Elementary School #35
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
13.O. Discussion of procurement method for construction of Elementary School #35
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
13.P. Discussion of architect contract for Elementary School #36
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
13.Q. Discussion of procurement method for construction of Elementary School #36
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
13.R. Discussion of the use of 2017 Bond available funds
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
13.S. Discussion of design development for Rosenberg Transportation
|
|
Presenter: |
Greg Buchanan
|
|
Attachments:
|
||
Subject: |
14. CLOSED SESSION
|
|
Subject: |
14.A. Adjournment to closed session pursuant to Texas Government Code Sections 551.071, 551.072, 551.074, and 551.082, the Open Meetings Act, for the following purposes:
(Time___________________)
|
|
Subject: |
14.A.1. Section 551.074 - For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
|
|
Subject: |
14.A.1.a. Approval of personnel recommendations for employment of professional personnel
|
|
Subject: |
14.A.1.b. Employment of professional personnel (Information)
|
|
Presenter: |
Alphonso Bates
|
|
Subject: |
14.A.1.c. Employee resignations and retirements (Information)
|
|
Presenter: |
Alphonso Bates
|
|
Subject: |
14.A.1.d. Employee reassignments (Information)
|
|
Presenter: |
Alphonso Bates
|
|
Subject: |
14.A.2. Section 551.072 - For the purpose of discussing the purchase, exchange, lease or value of real property
|
|
Subject: |
14.A.2.a. Land
|
|
Subject: |
14.A.3. Section 551.071 - To meet with the District's attorney to discuss matters in which the duty of the attorney to the District under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act, including the grievance/complaint hearing.
|
|
Subject: |
14.A.3.a. Any item listed on the agenda
|
|
Subject: |
14.A.3.b. Discuss pending, threatened, or potential litigation, including school finance litigation
|
|
Subject: |
14.B. Discussion of Districtwide intruder audit reports findings
|
|
Presenter: |
Alphonso Bates
|