Projector: July 19, 2011 at 6:30 PM - Business Committee - Regular School Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1212 – Eastern High School Bid Package #7
Contract #0600 – General Carpentry – Lipe Brothers Construction Company - $611,226.00
Contract #1312 - Greenhouse – Albert J. Lauer - $274,000.00
Contract #3211 – Parking Lot – Northland Constructors of Duluth, LLC - $357,200.00

2.A.2) PLACEHOLDER - for Bids related to the LRFP

2.B. R.F.P.s

2.B.1) RFP #275 - HVAC Testing and Balancing at Eastern Middle School
WS #36 – HVAC Testing and Balancing – T.D. Test and Balance, Inc. – $51,100.00

2.B.2) PLACEHOLDER - For RFP's related to the LRFP

2.C. Quotes

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) PLACEHOLDER - Workers’ Compensation and Property Liability Insurance Policies and Premium Designation

4.A.2) True North Americorps
Attached is the 2011-12 Partner Site Agreement (and addendum) with True North Americorps.

4.A.3) Health and Safety Training Contract
The attached contract between ISD #709 and Apex Online Development, LLC is for online OSHA required safety and other employee training district-wide. The total estimated cost for this service covering the period from July 1, 2011 through June 30, 2014 is $39,375.00.

4.B. Change Orders

4.B.1) Denfeld High School
a. Denfeld HS LRFP – Cold-Formed Metal Framing/Waterproofing
Change Order #6, Bid #1159, (Contract #0540) – Olympic Wall Systems, Inc. Change Order increase to provide fireproofing at duct infills, steel supports and art room beams and a credit for fireproofing at main stairs A,B and C and for unused allowance dollars     Add: $3,403.00

b. Denfeld HS LRFP – Storefront/Windows
Change Order #5, Bid #1159, (Contract #0840) – St. Germain’s Glass, Inc. Change Order increase to revise windows at the old media center.     Add: $2,874.00

c. Denfeld HS LRFP – Casework - Supply
Change Order #4, Bid #1176, (Contract #1230) – Haldeman-Homme, Inc. Change Order increase to provide 16 music storage cabinets.     Add: $34,000.00

4.B.2) Laura MacArthur School
a. MacArthur ES LRFP – Earthwork
Change Order #12, Bid #1162-1m BP #1R, (Contract #3100) – Veit and Company, Inc.
Change Order increase to export clay and backfill with sand at the damaged phone line on Elinor Street and provide sod between the street and sidewalk to cover bare soil. Add: $4,490.00

4.B.3) Lester Park School
a. Lester Park ES LRFP – Joint Sealers
Change Order #2, Bid #1164, WS #11 – Seal-Treat, Inc.
Change Order increase to install firestop safing, sealant and spray at the top of masonry walls. Add: $10,285.00

4.B.4) Piedmont School
a. Piedmont ES LRFP – Carpet/Resilient Flooring
Change Order #1, Bid #1183, WS #19 – Johnson’s Capet & Tile. Change Order increase to upgrade the specified carpet to carpet tile and required adhesive. Add: $24,122.00

b. Piedmont ES LRFP – Demolition, Earthwork & Site Utilities
Change Order #9, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC. Change Order increase to add a curb ramp and two crosswalk markings across Chambersburg Avenue. Add: $1,609.00

4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-7-11-2911 - Membership in the Minnesota State High School League

5.B. Resolution B-7-11-2913 - Authorized Account Signers

5.C. Resolution #B-7-11-2902 - Resolution Adopting the District’s Health, Safety and Environmental Management Program for 2011

5.D. PLACEHOLDER - Resolution Authorizing the sale of property related to the LRFP.

5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.F. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP

6. Informational

6.A. Expenditure Contracts

6.B. Revenue Contracts

6.C. Other Contracts - NONE

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan

6.H. Update on the state budget/situation
Bill Hanson and Jody LeBlanc gave a brief update on the K-12 education budget.

6.I. Quarterly Report of Grants and Donations

7. Future Items

7.A. Actuarial Review

7.B. FY 11 Financial Audit

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	July 19, 2011 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:	1. Financial Report
Description: Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:	1.A. Financial Report
Attachments: Financial Statements Page 1 Financial Statements Page 1 7/6/2011 at 1:47 PM Financial Statements Pages 2 -23 BW Financial Statements Pages 2 -23 BW 7/6/2011 at 1:48 PM
Subject:	1.B. Approval of Payment of Claims
Description: This item is attached as an Extra on Board Book.
Subject:	1.C. Budget Revisions
Attachments: May 11 Budget Changes Report May 11 Budget Changes Report 7/6/2011 at 1:49 PM
Subject:	1.D. Wire Transfers
Attachments: May 2011 Wire Transfer Report May 2011 Wire Transfer Report 7/6/2011 at 1:49 PM
Subject:	1.E. Investment Transactions
Attachments: Investment_Activity_0511 Investment_Activity_0511 7/6/2011 at 1:49 PM
Subject:	1.F. WADM Projections
Description: WADM Projections are suspended until October.
Subject:	1.G. Fund Raisers
Attachments: June Fund Raisers June Fund Raisers 7/6/2011 at 1:50 PM
Subject:	1.H. Investments in School Children
Attachments: June Donations June Donations 7/6/2011 at 1:51 PM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) Bid #1212 – Eastern High School Bid Package #7 Contract #0600 – General Carpentry – Lipe Brothers Construction Company - $611,226.00 Contract #1312 - Greenhouse – Albert J. Lauer - $274,000.00 Contract #3211 – Parking Lot – Northland Constructors of Duluth, LLC - $357,200.00
Description: Recommendation: It is recommended the School Board approve entering into contracts with the firms listed above based on their low responsive bids as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1212 – Eastern High School Bid Package #7. The total cost of the contracts related to Bid #1212 – Eastern High School Bid Package #7 as listed above is $1,242,426.00, which remains within the budgeted amount at this site.
Attachments: 1212-_Board_Approval__Memo_BP__7_-_East_HS 1212-_Board_Approval__Memo_BP__7_-_East_HS 7/14/2011 at 9:27 AM 1212_-_CONT_AWARD_RECOMMENDATION__LETTER 1212_-_CONT_AWARD_RECOMMENDATION__LETTER 7/14/2011 at 9:27 AM 1212_-_CONTRACT_AWARD_EXHIBIT_BP__7 1212_-_CONTRACT_AWARD_EXHIBIT_BP__7 7/14/2011 at 9:28 AM 1212_-_BID_TABULATION 1212_-_BID_TABULATION 7/14/2011 at 9:28 AM
Subject:	2.A.2) PLACEHOLDER - for Bids related to the LRFP
Subject:	2.B. R.F.P.s
Subject:	2.B.1) RFP #275 - HVAC Testing and Balancing at Eastern Middle School WS #36 – HVAC Testing and Balancing – T.D. Test and Balance, Inc. – $51,100.00
Description: Recommendation: It is recommended the School Board approve entering into an agreement with T.D. Test and Balance, Inc., with an estimated value of $51,100.00 to complete the Testing and Balancing at Eastern Middle School. The total cost of the contract related to this proposal remains within the budgeted amount at this site.
Attachments: 275-Board_Memo-Test_and_Balance-East_MS__6-29-11 275-Board_Memo-Test_and_Balance-East_MS__6-29-11 7/6/2011 at 1:51 PM RFP_275_-_Testing_and_Balancing_Tab RFP_275_-_Testing_and_Balancing_Tab 7/6/2011 at 1:51 PM
Subject:	2.B.2) PLACEHOLDER - For RFP's related to the LRFP
Subject:	2.C. Quotes
Subject:	3. Policies and Regulations
Subject:	3.A. Policies
Subject:	3.B. Regulations
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.A.1) PLACEHOLDER - Workers’ Compensation and Property Liability Insurance Policies and Premium Designation
Description: Recommendation: It is recommended the School Board approve the insurance premiums for property, inland marine, liability, automobile, crime, umbrella and workers’ compensation insurance as presented and recommended by RJF Agencies, Inc. for the policy year from ???? to???? It is administrations recommendation that the board select the replacement cost option and the E & O zero dollar deductible.
Subject:	4.A.2) True North Americorps Attached is the 2011-12 Partner Site Agreement (and addendum) with True North Americorps.
Description: Recommendation: It is recommended the Duluth School Board approve the Partner Site Agreement with True North Americorps for the 2011-12 school year. In addition, the School Board authorizes the Assistant Superintendent and each Building Principal to complete and sign the Partner Site Agreement Addendum for the 2011-12 school year.
Attachments: Americorp Contract Americorp Contract 7/6/2011 at 1:58 PM
Subject:	4.A.3) Health and Safety Training Contract The attached contract between ISD #709 and Apex Online Development, LLC is for online OSHA required safety and other employee training district-wide. The total estimated cost for this service covering the period from July 1, 2011 through June 30, 2014 is $39,375.00.
Description: Recommendation: It is recommended the Duluth School Board approve entering a contract with Apex Online Development, LLC for consulting services related to the web-based safety training.
Attachments: H&S Contract MEMO_Bill_Hanson_APEX_contract_for_services H&S Contract MEMO_Bill_Hanson_APEX_contract_for_services 7/7/2011 at 10:09 AM H&S Contract_ApexOD-OrderSchedule-Duluth_20110519 H&S Contract_ApexOD-OrderSchedule-Duluth_20110519 7/7/2011 at 10:10 AM H&S CONTRACT_for_Services,_APEX H&S CONTRACT_for_Services,_APEX 7/7/2011 at 10:10 AM
Subject:	4.B. Change Orders
Subject:	4.B.1) Denfeld High School a. Denfeld HS LRFP – Cold-Formed Metal Framing/Waterproofing Change Order #6, Bid #1159, (Contract #0540) – Olympic Wall Systems, Inc. Change Order increase to provide fireproofing at duct infills, steel supports and art room beams and a credit for fireproofing at main stairs A,B and C and for unused allowance dollars Add: $3,403.00 b. Denfeld HS LRFP – Storefront/Windows Change Order #5, Bid #1159, (Contract #0840) – St. Germain’s Glass, Inc. Change Order increase to revise windows at the old media center. Add: $2,874.00 c. Denfeld HS LRFP – Casework - Supply Change Order #4, Bid #1176, (Contract #1230) – Haldeman-Homme, Inc. Change Order increase to provide 16 music storage cabinets. Add: $34,000.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Denfeld High School reflecting a total increase of $40,277.00, which remains within the overall budget district-wide.
Attachments: 1159-0540_SB_memo_CO__6_-_Olympic_Wall_Systems_-_Denfeld__6-29-11 1159-0540_SB_memo_CO__6_-_Olympic_Wall_Systems_-_Denfeld__6-29-11 7/6/2011 at 1:53 PM 1159-0540_-_CO__6_-_Olympic_Wall_Systems_-_Denfeld 1159-0540_-_CO__6_-_Olympic_Wall_Systems_-_Denfeld 7/6/2011 at 1:54 PM 1159-0840_SB_memo_CO__5_-_St._Germains_Glass_-_Denfeld__6-29-11 1159-0840_SB_memo_CO__5_-_St._Germains_Glass_-_Denfeld__6-29-11 7/6/2011 at 1:54 PM 1159-0840_-_CO__5_-_St._Germains_-_Denfeld 1159-0840_-_CO__5_-_St._Germains_-_Denfeld 7/6/2011 at 1:54 PM 1176-1230_SB_memo_CO__4_-_Haldeman_Homme_-_Denfeld__6-29-11 1176-1230_SB_memo_CO__4_-_Haldeman_Homme_-_Denfeld__6-29-11 7/6/2011 at 1:55 PM 1176-1230_-_CO__4_-_Haldeman_Homme_-_Denfeld 1176-1230_-_CO__4_-_Haldeman_Homme_-_Denfeld 7/6/2011 at 1:55 PM
Subject:	4.B.2) Laura MacArthur School a. MacArthur ES LRFP – Earthwork Change Order #12, Bid #1162-1m BP #1R, (Contract #3100) – Veit and Company, Inc. Change Order increase to export clay and backfill with sand at the damaged phone line on Elinor Street and provide sod between the street and sidewalk to cover bare soil. Add: $4,490.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at MacArthur School reflecting a total increase of $4,490.00, which remains within the overall budget district-wide.
Attachments: 1162-1R_SB_memo_CO__12_-Veit-_MacArthur_School_6-29-11 1162-1R_SB_memo_CO__12_-Veit-_MacArthur_School_6-29-11 7/6/2011 at 1:56 PM 1162-1R_-_CO__12_-_Veit_-_MacArthur 1162-1R_-_CO__12_-_Veit_-_MacArthur 7/6/2011 at 1:57 PM
Subject:	4.B.3) Lester Park School a. Lester Park ES LRFP – Joint Sealers Change Order #2, Bid #1164, WS #11 – Seal-Treat, Inc. Change Order increase to install firestop safing, sealant and spray at the top of masonry walls. Add: $10,285.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Lester Park School reflecting a total increase of $10,285.00, which remains within the overall budget district-wide.
Attachments: NEW1164-11_SB_memo_CO__2_-Seal_Treat_-_Lester_Park_School_6-29-11 NEW1164-11_SB_memo_CO__2_-Seal_Treat_-_Lester_Park_School_6-29-11 7/13/2011 at 8:22 AM 1164-11_-_CO__2_-_Seal_Treat_-_Lester_Park 1164-11_-_CO__2_-_Seal_Treat_-_Lester_Park 7/6/2011 at 1:58 PM
Subject:	4.B.4) Piedmont School a. Piedmont ES LRFP – Carpet/Resilient Flooring Change Order #1, Bid #1183, WS #19 – Johnson’s Capet & Tile. Change Order increase to upgrade the specified carpet to carpet tile and required adhesive. Add: $24,122.00 b. Piedmont ES LRFP – Demolition, Earthwork & Site Utilities Change Order #9, Bid #1183, WS #33 – Northland Constructors of Duluth, LLC. Change Order increase to add a curb ramp and two crosswalk markings across Chambersburg Avenue. Add: $1,609.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Piedmont School reflecting a total increase of $25,731.00, which remains within the overall budget district-wide.
Attachments: 1183-19__SB_memo_CO__1_Johnsons_Carpet_&_Tile_7-1-11 1183-19__SB_memo_CO__1_Johnsons_Carpet_&_Tile_7-1-11 7/6/2011 at 1:59 PM 1183-19_-_CO__1_-_Johnson's_Carpet_&_Tile_Piedmont 1183-19_-_CO__1_-_Johnson's_Carpet_&_Tile_Piedmont 7/6/2011 at 1:59 PM 1183-33__SB_memo_CO__9_Northland_Constructors_7-1-11 1183-33__SB_memo_CO__9_Northland_Constructors_7-1-11 7/6/2011 at 1:59 PM 1183-33_-_CO__9_-_Northland_Constructors_Piedmont 1183-33_-_CO__9_-_Northland_Constructors_Piedmont 7/6/2011 at 2:00 PM
Subject:	4.B.5) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. Resolution B-7-11-2911 - Membership in the Minnesota State High School League
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-11-2911 - Membership in the Minnesota State High School League.
Attachments: 2911-MSHSL 2911-MSHSL 7/6/2011 at 2:04 PM
Subject:	5.B. Resolution B-7-11-2913 - Authorized Account Signers
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-11-2913 - Authorized Account Signers.
Attachments: Acct_Signer_Resolution_July_2011 Acct_Signer_Resolution_July_2011 7/6/2011 at 2:06 PM Authorized_Account_Signers(1) Authorized_Account_Signers(1) 7/6/2011 at 2:06 PM
Subject:	5.C. Resolution #B-7-11-2902 - Resolution Adopting the District’s Health, Safety and Environmental Management Program for 2011
Description: Recommendation: It is recommended the Duluth School Board adopt Resolution #B-7-11-2902 - Adopting the Health, Safety and Environmental Management Program for 2011.
Attachments: RESOLUTION_Health_&_Safety_11-12 RESOLUTION_Health_&_Safety_11-12 7/6/2011 at 2:02 PM
Subject:	5.D. PLACEHOLDER - Resolution Authorizing the sale of property related to the LRFP.
Subject:	5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.F. PLACEHOLDER - Resolutions for Schematic Designs related to the LRFP
Subject:	6. Informational
Description: The items listed below are informational only and do not require board action.
Subject:	6.A. Expenditure Contracts
Description: Superintendent Dixon or the Director of Business Services has signed the following expenditure contracts during the month of June 2010.
Attachments: Expenditure Contracts Expenditure Contracts 7/6/2011 at 2:29 PM Expenditure Contracts Expenditure Contracts 7/6/2011 at 2:30 PM
Subject:	6.B. Revenue Contracts
Description: Superintendent Dixon or the Director of Business Services has signed the following revenue contracts during the month of June 2010.
Attachments: Revenue Contracts Revenue Contracts 7/6/2011 at 2:20 PM Hanson_Memo-Kenwood_School_Lease_Extension_Update__6-29-11 Hanson_Memo-Kenwood_School_Lease_Extension_Update__6-29-11 7/6/2011 at 2:20 PM DPSA_Lease_Extension__6-16-11 DPSA_Lease_Extension__6-16-11 7/6/2011 at 2:20 PM
Subject:	6.C. Other Contracts - NONE
Subject:	6.D. Facilities Management & Capital Project Status Report
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: July_FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT July_FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 7/7/2011 at 10:18 AM May 2011 Fund 6 May 2011 Fund 6 7/7/2011 at 10:18 AM
Subject:	6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description: Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments: JCI_-_LRFP_Status_Report_070611 JCI_-_LRFP_Status_Report_070611 7/7/2011 at 10:19 AM JCI_-_LRFP_Contractor_and_Supplier_Report_070611 JCI_-_LRFP_Contractor_and_Supplier_Report_070611 7/7/2011 at 10:19 AM
Subject:	6.F. Change Orders Relating to the Long Range Facilities Plan
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: SB_Agenda_Attachment_re_Change_Orders__6-30-11 SB_Agenda_Attachment_re_Change_Orders__6-30-11 7/7/2011 at 10:20 AM
Subject:	6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description: Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments: SB_Agenda_Attachment_re_May_Contracts_7-5-11 SB_Agenda_Attachment_re_May_Contracts_7-5-11 7/7/2011 at 10:20 AM
Subject:	6.H. Update on the state budget/situation Bill Hanson and Jody LeBlanc gave a brief update on the K-12 education budget.
Subject:	6.I. Quarterly Report of Grants and Donations
Description: Attached is a quarterly report of Grants and Donations for April - June of 2011.
Attachments: Grants and Donations Grants and Donations 7/6/2011 at 2:31 PM
Subject:	7. Future Items
Subject:	7.A. Actuarial Review
Subject:	7.B. FY 11 Financial Audit

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