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September 21, 2020 at 6:00 PM - Regular Meeting

Agenda
A. Call to Order
Description:  The Board President, or designee, will call the meeting to order.
B. Roll Call
Description:  The Board President, or designee, will call the roll of members.
C. Communications from the Public
Description:  Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
D. Consent Agenda
Description:  Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
D.1. Minutes
Description:  State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Included are the minutes from the August 24, 2020 regular school board meeting.
D.2. Financial Statements
Description:  Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments: (3)
D.3. Investment Report
Description:  Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments: (3)
D.4. State Aid Comparison - Budgeted vs. Earned
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget..
Attachments: (1)
D.5. Earned vs. TEA Payments
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget..
Attachments: (1)
D.6. Tax Collection Report
Description:  Attached is the Tax Assessor-Collector's Report for August 2020.
D.7. Approve a Resolution regarding Extra-Curricular Status of the 4-H Organization and County Extension Agents
Description: 
In order to allow Smithville ISD students to show their projects under 4-H during instructional days and receive state funding under the extra-curricular activity provision of attendance accounting action must be taken by the Board of Trustees to establish an adjunct faculty agreement between the District and the Bastrop County Extension department and adopt a resolution recognizing the Bastrop County Texas 4-H Organization as an approved extra-curricular organization.
E. Information Items
E.1. Financial Report
Description:  The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
Attachments: (2)
E.2. Superintendent's Report
Description:  The Superintendent will update the Board on important issues pertaining to the District.
 
E.3. 2016 Bond Renovation Update by PBK and Drymalla Construction
Description:  Representatives from PBK Architects and Drymalla Construction will be present at the meeting to update the Board on current progress and timeline for renovations as included in the 2016 Bond.  They will answer any questions the Board may have about the process.
 
E.4. Child Nutrition Report
Description:  In an effort to keep the Board informed of various programs and activities within the Child Nutrition Department, Candy Biehle, Child Nutrition Director, will report to the Board on numerous activities that she and her staff are involved in throughout the year.  The Child Nutrition department is responsible for the meals programs for breakfast, lunch, the After School Program, and Summer Feeding.  They also offer catering services for school activities on a fee basis.  This department is funded through federal dollars and regularly operates in the black paying for all expenses including salaries and benefits of its employees.
 
Attachments: (1)
E.5. Teacher Certification Status Report
Description:  Texas Education Code §21.057 and Board Policy DBA [Legal] require the superintendent to notify the parents or guardian of each student in a classroom that is staffed by a teacher who is inappropriately certified or uncertified for their classroom instruction assignment.  Furthermore, the school district is required to make teacher certification information available to the public upon request. No parent notification is required on teachers currently enrolled in alternative certification programs, serving under a one-year certificate, or are certified under the District of Innovation. 

We currently have eight employees who are enrolled in alternative certification or are under a one-year certificate.  One employee is certified under the District of Innovation.  All are considered certified for the 2020-2021 school year as per the Texas Education Agency requirements.

We have one teacher who is currently teaching outside his teaching field and will be reported as required.
 
E.6. Tentative October Agenda Items
Description:  Tentative Items to be included on the October agenda are:

a.  Financial Report
b.  Superintendent's Report
c.  Bond Renovation Update by PBK and Drymalla Construction
d.  TIP - Turn-around Improvement Plan
e. Personnel
F. Closed Session
F.1. Consultation with Legal Counsel Regarding Appraised Value Limitation by Big Star Solar, LLC for Construction of a Solar Powered Electric Generating Facility Under Chapter 313, and Related Matters. Tex. Gov't Code Section 551.071 and 551.087
G. Action Items
G.1. Possible Action to Consider Appraised Value Limitation Application by Big Star Solar, LLC for Construction of a Solar Powered Electric Generating Facility Under Chapter 313, Tax Code, Including Request for Waiver of New Qualifying Job Creation Equipment
Attachments: (3)
G.2. Possible Action to Approve Financial Consulting Agreement with Moak Casey Related to Appraised Value Limitation Application by Big Star Solar, LLC
G.3. Possible Action to Approve Engagement of Walsh Gallegos Trevino Kyle and Russo as Legal Counsel Related to Appraised Value Limitation Application by Big Star Solar, LLC
G.4. Consider Approval of Change Proposal #77
Description:  Change Proposal #77 is for cost incurred to revise the NW property corner from solid sod and temporary irrigation to a standard duty 5" concrete driveway reinforced with "4's on 18" centers.  The driveway will be sloped to drain away from the building to the west.  The driveway will be offset approximately 12 to 15 feet from the edge of the playground to facilitate mowing and maintenance. It will be set with a new 20' approach, with a 25' drive lane as recommended by the architect and approximately 20' deep parking stalls.  The new parking area is approximately 12,601 square feet in size.  There is no curbing, no wheel stops, no signage, no striping, and no subgrade stabilization.  There is no underground utility drainage piping.  The cost for the work is listed in the attached documents.
Attachments: (1)
G.5. Consider Action to Authorize Expenditures in Accordance with Board Policy CH (Local)
Description:  The 2020-2021 general operating budget included the purchase of one school bus in the amount of $99,000 and property insurance coverage in the amount of $123,200  As per Board Policy CH (Local) we are requesting authorization to proceed with these purchases.  If the purchase is not approved, we run the risk of a possible shortage of buses available to accommodate transportation needs of students.  The property insurance protects the school from financial losses in the event of accident, damage or mechanical issues.
Attachments: (1)
G.6. Consider Approval of District and Campus Improvement Plans and Performance Objectives
Description: 
Board Policy BQ [Legal] requires the Board to annually approve district and campus performance objectives and ensure that the district and campus improvement plans are mutually supportive to accomplish identified objectives and at a minimum, support the state goals and objectives.  Smithville ISD presents these plans and objectives to the Board of Trustees in order to meet legal requirements for approving campus performance objectives and to improve student achievement.
     
Site-Based committees, campus principals, and central office staff began working on revising our improvement plans and establishing performance objectives for the 2020-2021 school year last spring.  The committees have made final revisions this fall and are ready to present their performance objectives and improvement plans to the Board for approval.  Included with the board packet are the performance objectives and improvement plans established for the district and each campus.
 
Attachments: (8)
G.7. Personnel
G.7.a. Resignations of Certified Personnel
Description:  The Superintendent informed the Board of the resignation of Elena Schroeder as school librarian at Smithville Elementary.  No action was required.
Attachments: (1)
G.7.b. Employment of Certified Personnel
Description:  According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.
The Superintendent recommends employment of the following personnel for the 2020-2021 school year:

Megan Gajkowski Lowery - Teacher
Degree - Bachelors from UT Austin in Early Childhood Education
Certification - Alternative Certification for Core Subjects (EC-6)
Years of Service - 0 years
Campus - Smithville Elementary
To replace Callie Bell
 
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