June 20, 2022 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
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B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
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C. Pledge of Allegiance
Description:
The group will recite the Pledge of Allegiance.
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D. Board Recognitions
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D.1. Recognition of Teacher and Paraprofessional of the Year Recipients
Description:
The following teachers were selected as Teacher of the Year at their respective campus and will be recognized by the Board of Trustees:
Ryan Fowler - Brown Primary Lora Jones - Smithville Elementary Crystal Vinklarek - Smithville Junior High Jason Peterson - Smithville High School The following paraprofessionals were selected as Paraprofessional of the Year at their respective campus and will be recognized by the Board of Trustees: Renee Segura - Brown Primary Jessica Taylor - Smithville Elementary Charles Diltz - Smithville Junior High Amy Dallas - Smithville High School |
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E. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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F. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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F.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Attached are the minutes from the May 16, 2022 Board Canvass and the May 16, 2022 regular board meeting.
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F.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
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F.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
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F.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
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F.7. Budget Amendments
Description:
Budget amendments are necessary to properly appropriate funds for necessary expenditures of the District. Budget amendments on the function level require Board approval. The CFO routinely performs monitoring of District finance and reports to the Board any potential areas that require amendment and the reason the amendment is necessary.
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G. Information Items
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G.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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G.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
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G.3. After-School (ACE) Program Report
Description:
Ashley Gartman, administrator for the After-School Program, will be present at the meeting to share activities from the 2021-2022 school year.
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G.4. School Health Advisory Committee (SHAC) Annual Report
Description:
As per Texas Education Code, Chapter 28, at least annually, the local school health advisory council (SHAC) shall submit a report to the board of trustees. The board packet includes a report of activities from the 2021-2022 school year.
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G.5. School Safety and Security
Description:
Administrators will discuss safety and security of the school district.
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G.6. First Draft of the 2022-2023 District Budget
Description:
The school district staff is currently in the process of developing the proposed budget for the 2022-2023 school year. The process began in January with budget planning at the campus level. The Board must adopt the final budget on or before August 31, 2022 in accordance with legal requirements.
Budget hearings were conducted with each campus principal and each department director. Expenditure adjustments from the first draft were made based upon input received from SISD staff as well as the public. The expenditure side of this draft has been thoroughly reviewed by the superintendent and business manager. However, the revenue side is very vague at this point. Jean Ann McCarthy, Chief Financial Officer, will present the first draft of the 2022-2023 budget to the Board.
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G.7. Tentative July Agenda Items
Description:
Tentative items for the July board meeting include:
1. ESSER III, ESSA and Perkins Grant Public Hearing 2. Financial Report 3. Superintendent’s Report 4. Second Draft of the 2022-2023 District Budget 5. Preliminary STAAR Test Scores 6. Call for Public Hearing on Proposed Budget and Tax Rate 7. Approve TTESS Appraisers and Appraisal Calendar 8. Approval of 2022-2023 Student Code of Conduct 9. Superintendent’s Formative Evaluation 10. Personnel |
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H. Action Items
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H.1. Consider Approval of Revised 2022-2023 Salary Schedules
Description:
The Board of Trustees approved a salary schedule for the 2022-2023 school year for teachers, administrators, paraprofessionals, and trades for the upcoming school year 2022-2023. At the request of the Board, district administrators have been reviewing possible changes to the original salary approved for staff. Salary schedules are necessary to calculate the 2022-2023 budget, and it has been Smithville I.S.D.'s practice to inform staff as early as possible of any changes to the salary schedules. Salaries have to be set each year and have a major impact on the district budget, which must be adopted no later than August 31, 2022.
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H.2. Review and Approve Board Operating Procedures
Description:
As a guide to administrative operations, the Board has adopted a set of board operating procedures. These address the issues of:
Following board elections and reorganization of the board each year, the board reviews their operating procedures to ensure that all board members have input into adopting the operating procedures and contact information is correct.
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H.3. Schedule Board Meeting Dates for 2022-2023
Description:
The Smithville I.S.D. Board of Trustees traditionally meets on the third Monday of each month. There are several months throughout the year that those regular meeting dates conflict with school holidays, etc. At this time, we would like to recommend the following dates for regular board meetings during the 2022-2023 school year:
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H.4. Board Self-Evaluation
Description:
The Board conducts a self-assessment once a year to accomplish the following:
1. Assess governance team effectiveness 2. Review roles and responsibilities in the decision- making process 3. Identify the continuing education needs of the governance team and team members 4. Initiate dialogue among team members to enhance communications 5. Establish goals for the governance team The Board is using a survey instrument and process recommended and developed by the Texas Association of School Boards. The instrument is organized according to the Framework for School Board Development. The question arises "Can this be done in executive session since some of the discussion might be about a particular member of the governance team?" TASB Legal has been consulted regarding this question, and the response from them was that it had to be conducted in open session. The only exception would be if the discussion needed to address directly the conduct of board member X. Then according to TASB that discussion could occur in closed session.
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H.5. Personnel
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H.5.a. Resignations of Certified Personnel
Description:
The Superintendent would like to inform the Board of the resignations of: Trevor Archer, teacher/coach at Smithville High School, Jason Segel, teacher/coach at Smithville Junior High, Brandi Lindquist, teacher at Smithville Elementary School and Kaileigh Gibson, teacher at Brown Primary.
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H.5.b. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to approve hire of certified personnel between June 1st and August 31st each year. The Superintendent would like to inform the Board of the hire of Shannon Hall as teacher at Smithville Elementary, Christopher Humphries as teacher/coach at Smithville Junior High School, John Harkrider as a teacher at Smithville Junior High School, and Augustine Ramirez as teacher/coach at Smithville High School. No action is required.
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