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April 19, 2021 at 6:00 PM - Regular Meeting

A. Call to Order
Description:  The Board President or his/her designee will call the meeting to order.
B. Roll Call
Description:  The Board President or his/her designee will call the roll of members.
C. Student Led Pledge of Allegiance
Description:  Students at Brown Primary and Smithville Elementary will lead the group virtually in the Pledge of Allegiance.
D. Recognition of Outstanding Students for the Third Nine-Weeks
Description:  Each nine-weeks the middle school and high school faculties select an outstanding student from their respective campus.  Students are rated on a scale of 1 to 10 on such criteria as grades, honesty, enthusiasm, cooperation with teachers and their peers, class participation and leadership.

Daucie Davis, an eighth grader and Devon Utecht, a seventh grader, have been selected as the outstanding students for the third nine-weeks from Smithville Junior High. Daucie is the daughter of Debra Hlavaty and Michael Davis, Jr., and Devon is the son of Jamie and Scott Utecht.  Two students have been selected as outstanding students from Smithville High School for the third nine-weeks.  They are Gabriela Leal, a junior, and Terrell Henderson, a senior.  Gabriela is the daugher of Christina Carrasco and Jonathan Leal, and Terrell is the son of Monique Lewis and Terry Henderson.  
Our congratulations to all of these students!
E. Public Communications
Description:  Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
F. Consent Agenda
Description:  Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
F.1. Minutes
Description:  State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.

Attached for approval are the minutes of the March 29, 2021 regular board meeting.
Attachments: (1)
F.2. Financial Statements
Description:  Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments: (3)
F.3. Investment Report
Description:  Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments: (3)
F.4. State Aid Comparison - Budgeted vs. Earned
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
F.5. Earned vs. TEA Payments
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
F.6. Tax Collection Report
Description:  Attached is the Tax Assessor-Collector's Report.
Attachments: (1)
G. Information Items
G.1. Financial Report
Description:  The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
Attachments: (2)
G.2. Superintendent's Report
Description:  The Superintendent will update the Board on important issues pertaining to the District.
G.3. COVID-19 Update
Description:  Smithville ISD administrators will present an update on COVID-19 as it pertains to instruction and mitigation plans for the district.
G.4. Review of 2021-2022 High School Course Catalog
Description:  Administrators from the high school review and edit the course catalog on an annual basis for the upcoming school year.  A report will be given to the Board of Trustees and updates or changes will be noted.  Most changes are due to legislative mandate and the course catalog provides information for students and parents to select required courses as well as elective courses.  The information is also used to determine staff and budget.
Attachments: (1)
G.5. Report Board Member Continuing Education Hours
Description:  Board Policy BBD [Legal] and 19 TAC 61.61 requires the Board President to announce the name of each Board member who has completed the required continuing education, who has exceeded the required hours of continuing education, and who is deficient in the required continuing education.  This announcement is required annually.  The Board President must announce Board members’ continuing education hours at the last regular meeting prior to the next board election, shall cause the minutes to reflect the information, and shall make this information available to the local media. 
This information was reported prior to the regular election held on November 3, 2021, which was rescheduled due to the COVID-19 outbreak.  We are reporting it again in order to get back on our regular required reporting schedule, which is prior to the regular election held each May.

Note: Our new board member, Chris Hinnant, who was elected in November, has one calendar year to complete continuing education requirements so it is important to state that he is not considered deficient.  All other members have exceeded requirements.
Attachments: (1)
G.6. Tentative May Agenda Items
Description:  1.  Issue Oath of Office for New Board Members
2.  Reorganization of the Board of Trustees
3.  Financial Report
4.  Superintendent's Report
5.  Covid 19 Report
6.   IQS Custodial Contract Renewal
7.  2021-2022 Dress Code
8.  Resignations and Employment of Certified Personnel
Closed Session:  Discuss/Review Region 13 Audit of student grading and ranking policies and procedures.  Texas Gov’t. Code, Section 551.0821
I. Action Items
 Discuss Possible Amendments to Student Grading and Ranking Policies and Procedures
Attachments: (2)
I.2. Consideration/Action on Resolution Regarding Extension of Time for Consideration of Tax Limitation Application on Qualified Property from Big Star Solar, LLC, No. 1531
Extension Request and Resolution.  The extension is required to make sure that the application review period does not expire.  We recommend that the Board approve the extension request by passing the attached resolution.  The extension allows both parties to further their due diligence and present a final agreement to the Board when completed. 
Attachments: (1)
I.3. Call for Special Meeting to Canvass Results of May 1, 2021 Regular Election
The election for board trustees is Saturday, May 1, 2021.  Chapter 67, subchapter 67.003 of the election code requires the Board of Trustees to canvass the results no earlier than the third day after the election and no later than the eleventh day after the election.  Bastrop County Elections has suggested that we schedule our canvass for Tuesday, May 11th to allow for "cure" of any provisional ballots.  In the past, we have scheduled the meeting for 8am, as two members constitute a quorum for a special meeting to canvass.  
Attachments: (1)
I.4. Personnel
I.4.a. Resignations of Certified Personnel
Description:  The Superintendent would like to inform the Board of the resignations of:

Susan Schobel - teacher at Smithville Elementary School
Stewart Burns - teacher at Smithville High School
Leona Jones - teacher at Smithville High School
David Leist - teacher/coach at Smithville High School

No action is required.
I.4.b. Employment of Certified Personnel
Description:  According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.

Mrs. Burns is recommending contract renewal for the 2021-2022 school year for Jordan Davis, a teacher at Brown Primary School.
I.5. Consider Proposed Contract Non-renewal of Certified Teacher/Coach
Description:  The administrators of the district have submitted to the office of the superintendent their recommendations for contract renewal of existing certified staff members.  The Board of Trustees is the final hiring authority for certified contract employees for Smithville I.S.D. and will act upon the recommendations for renewal of certified staff as presented by the Superintendent.  According to Texas Government Code §573.062, employees affected by the nepotism laws would have to abstain from voting on the contract (or salary) of a spouse or family member if that action applies only to the individual and is not taken regarding a bona fide class or category of employees.  Therefore, according to code, we will need one motion
for approval or non-renewal of faculty contracts.


Contract Non-renewals - To consider proposed non-renewal of the term contract of personnel currently employed with the District.  


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