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June 21, 2021 at 6:00 PM - Regular Meeting

Agenda
A. Call to Order
Description:  The Board President or his/her designee will call the meeting to order.
B. Roll Call
Description:  The Board President or his/her designee will call the roll of members.
C. Pledge of Allegiance
D. Public Hearing
E. Proposed Findings and Agreement for Limitation on Appraised Value of Property for School District Maintenance and Operations Taxes with Big Star Solar, LLC, # 1531.
Description:  Hearing to provide information and allow public input regarding the Big Star Solar project.
F. Public Communications
Description:  Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
G. Consent Agenda
Description:  Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
G.1. Minutes
Description:  State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Attached are the minutes from the May 17, 2021 regular meeting and the June 1, 2021 special meeting.
Attachments: (2)
G.2. Financial Statements
Description:  Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments: (3)
G.3. Investment Report
Description:  Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments: (4)
G.4. State Aid Comparison - Budgeted vs. Earned
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
G.5. Earned vs. TEA Payments
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
G.6. Tax Collection Report
Description:  Attached is the Tax Assessor-Collector's Report.
Attachments: (1)
G.7. Budget Amendments
Description:  Budget amendments are necessary to properly appropriate funds for necessary expenditures of the District.  Budget amendments on the function level require Board approval.  The CFO routinely performs monitoring of District finance and reports to the Board any potential areas that require amendment and the reason the amendment is necessary.
Attachments: (1)
H. Information Items
H.1. Financial Report
Description:  The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
Attachments: (2)
H.2. Superintendent's Report
Description:  The Superintendent will update the Board on important issues pertaining to the District.
H.3. School Health Advisory Committee (SHAC) Annual Report
Description:  As per Texas Education Code, Chapter 28, at least annually, the local school health advisory council (SHAC) shall submit a report to the board of trustees.  The board packet includes a report of activities from the 2020-2021 school year.
 
Attachments: (1)
H.4. Technology Report
Description: 
In an effort to keep the Board of Trustees updated on the status of technology in the district, Dr. Michael Caudill, Assistant Superintendent, will give a short report on the status of technology in the district.
Attachments: (3)
H.5. First Draft of the 2021-2022 District Budget
Description:  The school district staff is currently in the process of developing the proposed budget for the 2021-2022 school year.  The process began in January with budget planning at the campus level.  The Board must adopt the final budget on or before August 31, 2021 in accordance with legal requirements.

Budget hearings were conducted with each campus principal and each department director.  Expenditure adjustments from the first draft were made based upon input received from SISD staff as well as the public.

The expenditure side of this draft has been thoroughly reviewed by the superintendent and business manager.  However, the revenue side is very vague at this point.

Jean Ann McCarthy, Chief Financial Officer, will present the first draft of the 2021-2022 budget to the Board.

 
H.6. Tentative July Agenda Items
Description:  Tentative items to be included on the July agenda are:
  1. ESSER III Public Hearing
  2. Financial Report
  3. Superintendent’s Report
  4. Second Draft of the 2021-2022 District Budget
  5. Preliminary STAAR Test Scores
  6. Return to School Plan
  7. Approval of Bids for Security Fencing
  8. Call for Public Hearing on Proposed Budget and Tax Rate
  9. Approve TTESS Appraisers and Appraisal Calendar
  10. Review 2021-2022 Student Dress Code
  11. Approval of 2021-2022 Student Code of Conduct
  12. Superintendent’s Formative Evaluation
  13. Personnel
I. Closed Session
J. Deliberation and consultation with legal counsel and financial consultant to discuss proposed findings and Agreement for Limitation on Appraised Value of Property for School District Maintenance and Operations Taxes with Big Star Solar, LLC, # 1531.  Tex. Gov’t Code §§ 551.071, 551.087, 551.129
K. Action Items
K.1. Consideration and possible action to approve findings related to the proposed Agreement for Limitation on Appraised Value of Property for School District Maintenance and Operations Taxes with Big Star Solar, LLC, #1531.
K.2. Consideration and possible action to approve proposed Agreement for Limitation on Appraised Value of Property for School District Maintenance and Operations Taxes with Big Star Solar, LLC, # 1531.
K.3. Consider Authorizing Superintendent to Approve the Possible Sale of Portable Buildings
Description: 
In order to proceed with security fence at the Brown Primary campus, SISD Brown Primary portables will be relocated and/or sold.  We have advertised the sale of two portables.  Sealed bids will be received and reviewed as required by state bidding regulations.
Attachments: (1)
K.4. Approval of Expenditure in Excess of $50,000
Description:  The purpose of this agenda item is to authorize the purchase of 2 networking servers that are vital to Smithville ISD's infrastructure.

The technology department budget currently has $38,000 remaining in the budget. With the approval of the budget amendment presented tonight, the requested expenditures are within the current budget.  The District would like to proceed with this action to ensure that the work can be completed prior to all staff and students returning to the district.
K.5. Schedule Board Meeting Dates for 2021-2022
Description: 
The Smithville I.S.D. Board of Trustees traditionally meets on the third Monday of each month.  There are several months throughout the year that those regular meeting dates conflict with school holidays, etc. At this time, we would like to recommend the following dates for regular board meetings during the 2021-2022 school year:
  • Monday, July 19, 2021 (third Monday)
  • Monday, August 23, 2021 (fourth Monday to accommodate the budgetary process)
  • Monday, September 20, 2021 (third Monday)
  • Monday, October 18, 2021 (third Monday)
  • Monday, November 15, 2021 (third Monday)
  • Monday, December 13, 2021(second Monday due to conflict with winter break school closure)
  • Monday, January 24, 2022 (fourth Monday due to conflict with Martin L. King holiday)
  • Monday, February 28, 2022 (fourth Monday due to conflict with student/staff holiday scheduled for Monday, February 21, 2022)
  • Monday, March 28, 2022 (fourth Monday due to conflict with Spring Break)
  • Monday, April 18, 2022 (third Monday)
  • Monday, May 16, 2022 (third Monday)
  • Monday, June 20, 2022 (third Monday)  
  • Monday, July 18, 2022 (third Monday)
Attachments: (2)
K.6. Board Self-Evaluation
Description:  The Board conducts a self-assessment once a year to accomplish the following:
1.  Assess governance team effectiveness
2.   Review roles and responsibilities in the decision- making process
3.   Identify the continuing education needs of the governance team
      and team members
4.   Initiate dialogue among team members to enhance  communications
5.  Establish goals for the governance team

The Board is using a survey instrument and process recommended and developed by the Texas Association of School Boards.  The instrument is organized according to the Framework for School Board Development.  The question arises "Can this be done in executive session since some of the discussion might be about a particular member of the governance team?"  TASB Legal has been consulted regarding this question, and the response from them was that it had to be conducted in open session.  The only exception would be if the discussion needed to address directly the conduct of board member X.  Then according to TASB that discussion could occur in closed session.
 
Attachments: (1)
K.7. Personnel
K.7.a. Resignations of Certified Personnel
Description:  The Superintendent would like to inform the Board of the resignations of:

Shari Bang - Special Education Coordinator
Kurt Gross - Special Education teacher at Smithville Elementary School
Patricia Morrow - teacher at Smithville Elementary School
Lauren Prine - General Agriculture teacher at Smithville High School
Leanne Gray - newly hired teacher at Smithville High School

No action is required.
K.7.b. Employment of Certified Personnel
Description:  According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.

The Superintendent would like to recommend employment of the following personnel:

Derek Crunk - Teacher
Degree - BS from Baylor University
Certification - Science grades 8-12
Years of Service - 8 years
Campus - Smithville High School
To replace Barbara Benson

Rebecca Walla - Teacher
Degree - BS from Sam Houston State University
Certification - Agriculture, Food and Natural Resources grades 6-12
Years of Experience - 2 years
Campus - Smithville High School
To replace Lauren Prine

Tammy Mayberry - Assistant Principal
Degree - M.Ed from Concordia University
Certification - Principal grades EC-12, Elementary Self-Contained grades 1-8, Elementary Life-Earth Science grades 1-8
Years of Service - 18 years (5 years administrative)
Campus - Smithville Junior High
To replace Sarah Davis

Brian Kinsler - Teacher/Coach
Degree - BA from Texas State University
Certification - History grades 7-12
Years of Service - 0 years
Campus - Smithville Junior High
To replace Gary Anthony

Amaris White - Teacher
Degree - BS from University of Houston Downtown
Certification - Special Education grades EC-12
Years of Experience - 0 years
Campus - Brown Primary
To replace Nicole Cromey (but will teach Early Childhood)

Goldie Sunshine - Teacher
Degree - BS from Grand Canyon University
Certification - Special Education grades EC-12, Generalist grades EC-6
Years of Experience - 5 years
Campus - Smithville Elementary
To replace Kurt Gross

Erin Stephens - Teacher 
Degree - BA from Texas State University
Certification - Core Subjects with STR grades EC-6
Years of Experience - 1 year
Campus - Brown Primary
To replace Kylie Cruz
 

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