July 18, 2022 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
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B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
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C. Pledge of Allegiance
Description:
The group will recite the Pledge of Allegiance.
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D. Public Hearing - ESSER III, ESSA, Perkins Grant
Description:
Dr. Bethany Logan, Director of Curriculum, will conduct a public hearing on ESSER III, ESSA, Perkins Grant to comply with grant requirements.
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E. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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F. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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F.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Attached are the minutes from the June 20, 2022 regular board meeting.
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F.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
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F.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
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F.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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F.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
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F.7. Bond Payments Resolution
Description:
First National Bank and Lone Star Investment Pool, depositories for Smithville ISD, require that the Board pass a resolution each time we wire transfer our bond payment.
Attached is a resolution for the Board’s approval.
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G. Information Items
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G.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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G.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
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G.3. Preliminary STAAR Test Results 2022
Description:
The purpose of this agenda item is to inform the Board concerning student performance on the state mandated STAAR testing. The report will allow the district staff to disaggregate the data by sub-groups, grade levels, and subjects in order to plan for improvement in the future in the area of student performance. A more comprehensive report will be given to the Board of Trustees at the August meeting when all results have been received and analyzed.
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G.4. Second Draft of the 2022-2023 District Budget
Description:
The school district staff is currently in the process of developing the proposed budget for the 2021-2022 school year. The process began in January with budget planning at the campus level. The Board must adopt the final budget on or before August 31, 2021 in accordance with legal requirements.
Budget hearings were conducted with each campus principal and each department director. Expenditure adjustments from the first draft were made based upon input received from SISD staff as well as the public. The first draft of the 2021-2022 district budget was presented to the Board of Trustees at the June 21, 2021 regular meeting.
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G.5. Tentative August Agenda Items
Description:
Tentative items to be included on the August agenda are:
a. Public Hearing on Proposed Budget b. Financial Report c. Superintendent’s Report d. Adoption of 2022-2023 District Budget and Tax Rate e. Approval of District and Campus Improvement Plans f. Approval of State Comp Ed Manual g. Approval of Professional Development Plan Board Policy DMA (Local) h. Review and Approve EHAA (Local) - Instructional Materials and/or Review by SHAC (School Health Advisory Committee) i. Personnel |
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H. Action Items
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H.1. Proposed Student Meal Price Increase
Description:
Congress did not vote to extend the waivers that allowed free meals for all students for the 2022-2023 school year. Applications will be accepted but students that do not qualify for reduced or free meals will have to pay for meals this school year.
Candy Biehle, Child Nutrition Director, proposed the following meal prices as recommended by USDA Paid Lunch Equity form. The proposed price increases are higher than the 2019-2020 prices for Smithville Junior High and Smithville High School. This increase is due in part to food costs and salary increases. Student breakfasts will be free of cost for all campuses for the 2022-2023 school year. Staff meal prices are set according to the reimbursement rate for student meals and the 2022-2023 rates have not been published at this time. Brown Primary - Lunch - $2.50 (no change) Smithville Elementary - Lunch - $2.50 (no change) Smithville Junior High - Lunch - $3.00 (.25 cent increase) Smithville High School - Lunch - $3.25 (.25 cent increase) |
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H.2. Review and Approve Local Board Policy Update 119 and Affected Policies
Description:
The District must update and maintain its local policies with the most recent legislation and educational regulation changes. In your packet of information, you have been provided the Update 119 Local Policy Overview. The attachments provide you with information concerning the policy changes found in the update. The information included in the board packet is a summary of each of the policy changes. The update includes changes to the following local board policies:
CPC(LOCAL): OFFICE MANAGEMENT - RECORDS MANAGEMENT DMA(LOCAL): PROFESSIONAL DEVELOPMENT - REQUIRED STAFF DEVELOPMENT EHAA(LOCAL): BASIC INSTRUCTIONAL PROGRAM - REQUIRED INSTRUCTION (ALL LEVELS) EHB(LOCAL): CURRICULUM DESIGN - SPECIAL PROGRAMS EHBAA(LOCAL): SPECIAL EDUCATION - IDENTIFICATION, EVALUATION, AND ELIGIBILITY EHBB(LOCAL): SPECIAL PROGRAMS - GIFTED AND TALENTED STUDENTS EIF(LOCAL): ACADEMIC ACHIEVEMENT - GRADUATION FFBA(LOCAL): CRISIS INTERVENTION - TRAUMA-INFORMED CARE FFH(LOCAL): STUDENT WELFARE - FREEDOM FROM DISCRIMINATION, HARASSMENT, AND RETALIATION
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H.3. Consider Adoption of Board Policies EFA (Local), and EFB (Local), and to Repeal Current Board Policy EF (Local)
Description:
This action is being considered due to recent advice from the Texas Association of School Boards regarding instructional and library material adoption.
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H.4. Consider Approval of 2022-2023 Student Code of Conduct
Description:
As a practice, the Student Code of Conduct for the upcoming school year is reviewed, revised and ultimately approved by the Board prior to the commencement of the new school year. Administrators have reviewed the current Code of Conduct no revisions were required, other than staff names. The proposed 2022-2023 Student Code of Conduct is included for the Board's review.
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H.5. Consider Approval of 2022-2023 TTESS Appraisers and Appraisal Calendar
Description:
The Board must approve the district appraisal calendar and the list of administrators trained to evaluate teachers. Teachers must be evaluated annually by trained and board-approved appraisers. For the 2022-2023 school year, the District plans to continue to use the state-adopted appraisal system, Texas Teacher Evaluation and Support System (T-TESS). All appraisers will be trained before they conduct classroom observations. Teachers are evaluated on performance in the classroom, staff development activities, and performance of students on the campus. A list of appraisers and the appraisal calendar is included in the board packet.
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H.6. Call for Public Hearing on Proposed Budget and Tax Rate
Description:
The goal of the District is to adopt a budget and set the tax rate for the 2022-2023 school year. State Truth in Taxation laws require the school district to publish a public notice of public hearing to discuss the proposed budget and proposed tax rate for the new fiscal year. Legally the budget must be developed on or before August 20th, 2022 and adopted by August 31st, 2022. The school district will publish the notice of the public hearing in the local newspapers to comply with state laws and timelines for budget adoption and setting of the tax rate.
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H.7. Schedule a Date for Board Team of Eight Training
Description:
The Board, along with the Superintendent, is required to participate in at least three hours of team building conducted by the Texas Association of School Boards, or another registered provider, on an annual basis. It is time to schedule the Team of Eight team building work shop for this year. Mr. Orin Moore, a facilitator for TASB, is available for a workshop on Monday, September 26, 2022.
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H.8. Personnel
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H.8.a. Resignations of Certified Personnel
Description:
The Superintendent would like to inform the Board of the resignations of: Dylan Blaha and Lora Jones, teachers at Smithville Elementary, and David Nowicki, teacher/coach at Smithville Junior High.
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H.8.b. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to approve hire of certified personnel between June 1st and August 31st each year. The Superintendent would like to inform the Board of the hire of the following personnel:
Haylee Silves - teacher Degree - Bachelor of Arts from Arlington Baptist University Certification - Currently enrolled in an alternative certification program Years of Service - 0 years Campus - Brown Primary School To replace Kaileigh Gibson Caitlyn Wyatt - teacher Degree - Bachelor of Arts from Texas State University Certification - Currently enrolled in an alternative certification program Years of Experience - 0 years Campus - Smithville Elementary School To replace Brandi Lindquist Jonathan Ryan Montgomery - teacher Degree - Masters of Education from Hunter College Certification - pending elementary certification Years of Experience - 0 in Texas, experience in New York and abroad Campus - Smithville Elementary School To replace Amanda Lowden - teacher Degree - Bachelor of Science from Texas State University Certification - Agricultural Science and Technology Grades 6-12, ESL Supplemental Grades 6-12 Years of Experience - 3 years Campus - Smithville High School To replace Brad Bass |
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H.8.c. Superintendent's Mid-Point Review
Description:
Board Policy BJCD [Legal] requires the Board to annually evaluate the Superintendent. One part of the appraisal process involves the superintendent completing and providing to Board members a self-evaluation. The self-evaluation is presented to the Board in December, and the superintendent’s evaluation by the Board takes place in closed session in January. The Superintendent would like to provide the Board with a mid-point review of her progress and accomplishments. She will present this to the Board in closed session.
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