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September 20, 2021 at 6:00 PM - Regular Meeting

Agenda
A. Call to Order
Description:  The Board President or his/her designee will call the meeting to order.
B. Roll Call
Description:  The Board President or his/her designee will call the roll of members.
C. Student Led Pledge of Allegiance
Description:  Students who are currently top point earners from the House of Service at Smithville Elementary will lead the group in the Pledge of Allegiance.  They are:

Harper Koi - 3rd Grade
Hayden Powell - 3rd Grade
Ja'kara McLaurin - 3rd Grade
Niko Ellington - 3rd Grade
Saffron Cook - 5th Grade
Kiersa Henderson - 4th Grade
Sariah Villegas - 3rd Grade
Aidan Villalobos - 4th Grade
John Rainer - 4th Grade
Roger Coronado - 5th Grade
Genesis Mendoza - 1st Grade
Curtis Vinklarek - 5th Grade
  
D. Board Recognitions
D.1. Character Education Speaker
Description:  Student guest speakers will be present at each board meeting to conduct a short presentation on the Character Trait of the Month.  For the September Board meeting, the Board will hear from elementary student Madison Moore, a second grade student in Ms.Villasana's class, and Saylor Armenta-Shealy, a third grade student in Mrs. Kunz's class, on the character trait "courage".
 
E. Public Communications
Description:  Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
F. Consent Agenda
Description:  Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
F.1. Minutes
Description:  State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.

The minutes from the August 23, 2021 regular meeting are included in the board packet.
Attachments: (1)
F.2. Financial Statements
Description:  Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments: (3)
F.3. Investment Report
Description:  Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments: (2)
F.4. State Aid Comparison - Budgeted vs. Earned
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
F.5. Earned vs. TEA Payments
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
F.6. Tax Collection Report
Description:  Attached is the Tax Assessor-Collector's Report.
F.7. Budget Amendments
Description:  To bring the functions in line with required expenditures, budget amendments are vital to properly appropriate funds for the necessary expenditures of the District.  Budget Amendments on the function level require Board approval.
Attachments: (1)
G. Information Items
G.1. Financial Report
Description:  The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
G.2. Superintendent's Report
Description:  The Superintendent will update the Board on important issues pertaining to the District.
G.3. COVID-19 Update
G.4. Presentation on 2021-2022 ESSA and Perkins Grant Budgets
Description:  David Edwards, Director of Federal Programs, will present budgets for both the ESSA and Perkins grants to the board of trustees.
G.5. Review High School Air Quality and HVAC
Description:  Discussion of Results from TASB Air Quality Evaluation:
The results for the Air-O-Cell cartridges showed more fungal spores on the outside exterior than inside except for Room 108.  Room 108 had mildew on the ceiling tiles around the vents in the classroom above the teachers desk and in the storage closet.  Temperatures too low in classrooms can potentially increase condensation thus staining the ceiling tiles.  This is the case in a lot of other areas observed.  Humidity levels should be between 40%-60%.  Humidity levels and proper air flow is the main concern in all areas.  The main hallway has no AC and so the classrooms are compensating by lowering the temperatures thus making the AC's work harder which can cause extra condensate and moisture.  Proper air flow is a must to have control over humidity.  The circulation of the main building is poor.  All water damaged ceiling tiles should be replaced immediately.  

Zack Harris, Director of Maintenance, will be available to address concerns about air quality at the high school campus with the Board of Trustees.
Attachments: (1)
G.6. Teacher Certification Status Report
Description:  Texas Education Code §21.057 and Board Policy DBA [Legal] require the superintendent to notify the parents or guardian of each student in a classroom that is staffed by a teacher who is inappropriately certified or uncertified for their classroom instruction assignment.  Furthermore, the school district is required to make teacher certification information available to the public upon request. No parent notification is required on teachers currently enrolled in alternative certification programs, serving under a one-year certificate, or are certified under the District of Innovation. 

We currently have ten employees who are enrolled in alternative certification or are under a one-year certificate.  Two employees are certified under the District of Innovation.  All are considered certified for the 2021-2022 school year as per the Texas Education Agency requirements.  Two employees have either not met ACP requirements or are teaching outside his/her certification area and will be reported as required by TEA.  There is an additional unfilled position at junior high, currently being filled by substitute teachers, that will also have to be reported to TEA.
G.7. Tentative October Agenda Items
Description:  Tentative Items to be included on the October agenda are:

a.  F.I.R.S.T. Ratings Public Hearing
b.  Financial Report
c.  Superintendent's Report
d.  COVID-19 Update
e.  Child Nutrition Report
f.  District and Campus Improvement Plans
g.  Personnel
H. Action Items
H.1. Approval of Expenditure in Excess of $50,000
Description:  The purpose of this agenda item is to authorize the purchase of 1 school bus and the purchase and installation of 41 elementary cameras .

The transportation department budget currently has $100,000 budgeted for the purchase of one new 70 passenger school bus.  The District would like to proceed with this purchase as budgeted.

We currently have $89,263.40 remaining in our Bond Project Account.  At this time, we would like to proceed with the purchase and installation of security cameras throughout the Elementary Campus.  We have received quotes for the project and would like to proceed with BryComm as the vendor at a cost of $66,420.73.  This would leave a balance of $22,842.67 in the 2016 Bond Project Account.
H.2. Personnel
H.2.a. Resignations of Certified Personnel
Description:  The Superintendent would like to inform the Board of the resignation of Jody Contreras, math interventionist at the elementary school.

No action is required.
H.2.b. Employment of Certified Personnel
Description:  According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.

No employment is recommended at this time.

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