April 21, 2025 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
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B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
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C. Student Led Pledge of Allegiance
Description:
Students from Smithville Elementary who have received the most Tiger Tokens for the month will lead the group in the pledge. Those students are:
1st grade Bridger Birdwell Charlotte Hanna Raelyn Navarro 2nd grade Jose Infante Cedar Nowell Izabella Tyler Ruby Washington 3rd grade Dylan Cazares Andreee Lattouf Joshua Washington 4th grade Jace Gonzales Adrian Landeros Kylie Miller 5th grade River Carpehart Amereah Washington Colin Whitlow |
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D. Public Hearing - Smithville ISD Internet Safety Guidelines
Description:
The school is required by state laws and board policy CQ [Legal] to conduct a public hearing on Smithville ISD Internet Safety Guidelines.
Dr. Logan will make the presentation. The public will be invited to participate in the presentation and the Board will hear all comments provided by the public.
Attachments:
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E. Board Recognitions
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E.1. Smithville Elementary Tiger of the Month
Description:
Smithville Elementary School is excited to celebrate outstanding students by introducing the "Tiger of the Month" recognition. Elementary staff will nominate students who exhibit characteristics such as kindness, strong character, and helpfulness. Each month, one exceptional student will be honored by the campus, recognized at the school board meeting, and will receive a special yard sign to proudly display at home. The Tiger of the Month for April is Ja'Niyah Parker, a 1st grade student in Mrs.Halter's class. Good job, Ja'Niyah!
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E.2. Smithville Education Foundation Innovative Teaching Grants Check Presentation
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F. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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G. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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G.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Attached are the minutes from the March 31, 2025 regular meeting, the April 7, 2025 special meeting, the April 14, 2025 special meeting and the April 16 2025 special meeting.
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G.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
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G.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
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G.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
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G.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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G.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
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H. Information Items
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H.1. Financial Report
Description:
The business manager, Stacy Tiner, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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H.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
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H.3. Representatives of the Bastrop County, Texas and/or the City of Smithville, Texas, will present the background, plans, and goals for their proposed Amendment No. 1 to the Community Development Block Grant Mitigation Method of Distribution (CDBG-MIT-MOD) Interlocal Agreement (ILA) between Bastrop County, Texas and the City of Smithville, Texas, to include the District as a party to the ILA for Community Development Block Grant Mitigation MOD funding for a proposed drainage project, as presented by the City and County, for the proposed drainage project to utilize the District property for the project.
Description:
Robert Tamble and Clara Becket will present information about a grant received and the potential partnership with SMITHVILLE ISD to utilize the funds available. The grant would pay for upgrades and an additional retention pond for possible future growth. The detention pond will help with the continued need for drainage.
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H.4. Smithville ISD Strategic Plan 2023-2027 Update
Description:
Dr. Logan, Assistant Superintendent, will give a regular progress report/update on the Smithville I.S.D. Strategic Plan.
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H.5. Report Board Member Continuing Education Hours
Description:
Board Policy BBD [Legal] and 19 TAC 61.61 requires the Board President to announce the name of each Board member who has completed the required continuing education, who has exceeded the required hours of continuing education, and who is deficient in the required continuing education. This announcement is required annually. The Board President must announce Board members’ continuing education hours at the last regular meeting prior to the next board election, shall cause the minutes to reflect the information, and shall make this information available to the local media.
Attachments:
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H.6. Tentative May Agenda Items
Description:
Tentative items to be included on the May agenda are:
1. Issue Oath of Office for New Board Members 2. Reorganization of the Board of Trustees 3. Recognition of State Qualifiers 4. Recognition of Outstanding Students for the 4th-9-Weeks 5. Recognition of Tiger Award Winners 6. Financial Report 7. Superintendent's Report 8. Graduation Procedures 9. 2025-2026 Dress Code 10. Consider Amendment of Signatures on Bank Depository 11. Superintendent Search Update 12. Resignations and Employment of Certified Personnel |
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I. Action Items
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I.1. Consider Custodial Contract Renewal
Description:
Our current agreement with IQS, Inc. became effective June 15, 2019. The agreement was for one year with four possible renewals each year thereafter by amendment upon approval of the Board of Trustees. Since IQS is a member of the Buy Board purchasing coop, we are requesting to extend our services for an additional year.
The agreed renewal amount is the CPI rate of 2.0%, which amounts to an increase of $12,777 on our current fees. Per the terms of the custodial service agreement, it is the recommendation of the administrative staff that the Board of Trustees extend the custodial contract with IQS, Inc. for an additional year through the purchasing coop procurement method. |
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I.2. Approval of Expenditure in Excess of $50,000
Description:
The purpose of this agenda item is to authorize the purchase of one special education school bus to be delivered before August 31, 2025.
This request is not included in the current 2024-2025 budget. However, due to the special requirements to transport our students with special needs and experiencing an increase in our special education population, Smithville ISD is in desperate need of a new special education bus. We are requesting to utilize $159,114 from fund balance to make this purchase during the 2024-2025 school year. |
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I.3. Consider Approval of Certification of Provision of Instructional Materials Survey 2025-2026
Description:
In accordance with Texas Education Code 31.1011, school districts and open-enrollment charter schools are required to certify annually to the State Board of Education and the commissioner that, for each subject in the required curriculum other than physical education, students have access to instructional materials that cover all the Texas Essential Knowledge and Skills (TEKS) for the coming school year. Additionally, in accordance with Texas Administrative Code 19 TAC 66.105, school districts or charter schools are required to certify that they protect against access to obscene or harmful content in compliance with the requirements for certification under the Children's Internet Protection Act, 47 USC 254(h)(5)(B) and (C).
These certifications must be ratified by local school boards of trustees or governing bodies in public, noticed meetings. Districts and open-enrollment charter schools will be unable to order instructional materials through EMAT until the certifications have been received by the Texas Education Agency. |
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I.4. Personnel
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I.4.a. Resignations of Certified Personnel
Description:
There are no resignations to report.
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I.4.b. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.
The Superintendent recommends employment of the following professional staff: Holly Van Hoozer - Teacher Degree - BS from Texas State University Certification - Core Subjects with STR EC-6 Years of Experience - 7 years Campus - Smithville Elementary To replace Caitlyn Wyatt Cameron Greene - Teacher/Coach Degree - BS from Sam Houston State University Certification - Special Education EC-12 Years of Experience - 11 years Campus - Smithville High School To replace Valerie Breeden's teaching position and Clay Mayo's coaching position Raylynn Fillman - Teacher Degree - MS from Texas Women's University Years of Experience - 2 years Campus - Brown Primary Added position |
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I.4.c. Consider and Take Action Regarding Staff Contract Renewals
Description:
The administrators of the district have submitted to the office of the superintendent their recommendations for contract renewal of existing certified staff members. The Board of Trustees is the final hiring authority for certified contract employees for Smithville I.S.D. and will act upon the recommendations for renewal of certified staff as presented by the Superintendent. According to Texas Government Code §573.062, employees affected by the nepotism laws would have to abstain from voting on the contract (or salary) of a spouse or family member if that action applies only to the individual and is not taken regarding a bona fide class or category of employees. Therefore, according to code, we will need one motion for approval of faculty contracts.
The Superintendent recommends renewal of current contracts, including addendums, for the 2025-2026 school year for the following personnel: Molly Armstrong, teachers at Smithville Elementary Keaton Upshaw, teacher/coach at Smithville Junior High |
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J. Closed Session
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J.1. Pursuant to Tex. Govt. Code 551.074, consider and discuss applicants for the superintendent position
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J.2. Pursuant to Tex. Govt. Code 551.071, attorney consultation regarding legal issues related to employment of new Superintendent. [OPTIONAL]
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K. Closed Session Disclaimer - During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. Decisions may be made as a result of executive session.
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