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February 22, 2021 at 6:00 PM - Regular Meeting

Agenda
A. Call to Order
Description:  The Board President or his/her designee will call the meeting to order.
B. Roll Call
Description:  The Board President or his/her designee will call the roll of members.
C. Student Led Pledge of Allegiance
Description:  Students from Brown Primary and Smithville Elementary School will lead the group virtually in the Pledge of Allegiance.
 
D. Public Hearing - Texas Academic Performance Report
Description: 
Texas Education Code 39 requires every school district’s Board of Trustees to: (a) publish an annual report describing the district’s educational performance on the TAPR or Texas Academic Performance Report indicators (and include the campus performance objectives); (b) hold a hearing for public discussion of the report; and (c) widely disseminate the report within the district.

The district staff has prepared and published the 2019-2020 Texas Academic Performance Report.  Dr. Mchael Caudill will present the report to the Board of Trustees.  A copy of the report has been provided to each board member, and copies of the report will be placed in libraries in the district, the city library, the chamber of commerce and the city hall.  The report will also be placed on the district web site.
Attachments: (1)
E. Public Communications
Description:  Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
F. Consent Agenda
Description:  Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
F.1. Minutes
Description:  State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.  

Attached are the minutes from the January 19, 2021 regular meeting and the February 9, 2021 special board workshop.
Attachments: (2)
F.2. Financial Statements
Description:  Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments: (3)
F.3. Investment Report
Description:  Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments: (3)
F.4. State Aid Comparison - Budgeted vs. Earned
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
F.5. Earned vs. TEA Payments
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
F.6. Tax Collection Report
Description:  Attached is the Tax Assessor-Collector's Report.
Attachments: (1)
F.7. Re-designation of Fund Balance Funds
Description:  The strategic object, goal or need addressed by this agenda item is to continue to proactice designating 80% of the surplus (unassigned) fund balance to future Smithville ISD Capital Projects.

Per our approved Fund Balance Policy, Smithville ISD has a 3-month Optimal Fund Balance goal of $4,909,670.  Our current projected fund balance is $7,936,859, which is 43,027,189 in excess of our optimal fund balance goal.  We currently have $1,941,488 (64%) of our excess designated to Capital Projects and $170,000 (6%) of our excess designated to Capital Projects - Tiger Stadium Maintenance.
Attachments: (2)
G. Information Items
G.1. Financial Report
Description:  The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
G.2. Superintendent's Report
Description:  The Superintendent will update the Board on important issues pertaining to the District.
G.3. Update on School Cancellation Due to Recent Weather Event
Description:  The Superintendent will provide updates to the Board of Trustees regarding makeup for missed school days, any possible damage to school facilities incurred due to the recent wintry weather event.
G.4. COVID-19 Update
Description:  Smithville ISD administrators will present an update on COVID-19 as it pertains to instruction and mitigation plans for the district.
G.5. Tentative March Agenda Items
Description:  a.  Financial Report  
b.  Superintendent’s Report  
c.  COVID-19 Update
d.  District and Campus Improvement Plans Status Report
e.   Review and Approve High School Course Catalog for 2021-2022

f.   Resignations and Employment of Certified Personnel
g.   Consider and Take Action Regarding Certified Staff Contract Renewals
 
H. Action Items
H.1. Consider One-time Extra Duty Pay for Staff for COVID-19
Description:  The strategic object, goal or need addressed by this agenda item is to authorize an amendment to the employee salary schedules to include an extra duty/retention stipend to address morale, retention and the enhanced duties and requirements needed as a direct result of the COVID-19 pandemic.. 

The funding source for the stipend will be the same funding source as the employees annual salary and the estimated total cost of the stipend amendment to the compensation plan will be $268,500. The public purpose served by this stipend is to address employee retention and morale as a result of the enhanced duties and requirements needed during the 2020-2021 school year. This is a one-time stipend from current funds and will be paid in March. We recognize that there are enhanced procedures and duties added to all staff in order to meet the needs of our students and staff during the 2020 2021 school year as associated with the COVID-19 pandemic.. By authorizing this one-time stipend to our employees, We hope to increase employee morale and retention.
H.2. Consideration and Possible Approval of 2021-2022 School Calendar
Description: 
Administrators designed three potential 2021-2022 school calendars that complied with standard state requirements and incorporated suggestions from campus principals and other district staff.  The calendars were then presented to the district-site based committee for review and discussion. 
H.3. Review and Approve Local Board Policy Update 116 and Affected Policies
Description: 
The District must update and maintain its local policies with the most recent legislation and educational regulation changes. In your packet of information, you have been provided the Explanatory Notes, Vantage Points, Policy Comparison and Policy Overview for Update 116. The highlighted notes provide you with information concerning the policy changes found in the update.  The information included in your board packet is a summary of each of the policy changes. The update includes changes to the following local board policies:
CQB(LOCAL): TECHNOLOGY RESOURCES - CYBERSECURITY
DCD(LOCAL): EMPLOYMENT PRACTICES - AT-WILL EMPLOYMENT
FFAC(LOCAL): WELLNESS AND HEALTH SERVICES - MEDICAL TREATMENT
GKA(LOCAL): COMMUNITY RELATIONS - CONDUCT ON SCHOOL PREMISES
Attachments: (3)
H.4. Personnel
H.4.a. Resignations of Certified Personnel
Description:  The Superintendent informed the Board of the resignation (retirement) of Steve Schroeder, ACE Coordinator.  His resignation will be effective at the end of his current contract.
H.4.b. Employment of Certified Personnel
Description:  According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.

There is no employment to recommend.
H.4.c. Consider and Take Action Regarding Administrative Contract Renewals
Description: 
Board Policy DC Series addresses employment of personnel and contracts.  According to Board Policy DC [Local], the Superintendent has sole authority to make recommendations to the Board regarding the selection of contracted personnel.  Final authority for selection and employment of classroom teachers, principals, librarians, nurses, counselors, and other certified contractual personnel is retained by the Board.

The following administrator is currently on a two-year term contract and is in the first year of that contract.  The Superintendent recommends the following administrator for a one-year extension of her existing contract which will, in effect, give her a new two-year contracts to expire June 30, 2023:

Stephanie Foster                Brown Primary and Smithville Elementary Principal

The following administrator is currently on a one-year term contract and is being recommended for a two-year term contract to expire on June 30, 2023.

Jean Ann McCarthy           Chief Financial Officer

The following administrator is currently in the second year of a two-year term contract and is being recommended for a one-year term contract to expire on June 30, 2022:

Michael Caudill                 Assistant Superintendent

The following administrators are currently on a one-year term contract, and are being recommended for a one-year term contract to expire June 30, 2022:

Shari Bang                         Special Programs Coordinator
David Edwards                  DAEP/Federal Programs Coordinator
Ana Murray                       District Communications Officer
Cyril Adkins                      Athletic Director
Amanda Gommert             Assistant Principal
Erin O’Rourke                   Assistant Principal
Whitney Brown                 Assistant Principal

The following administrators are currently on a probationary contract, and are being recommended for a one-year term contract to expire June 30, 2022:

Christine Kelly                  Junior High School Principal
Tucker Copeland               High School Principal
Holly Brockman                Assistant Principal
Sarah Vinklarek                 Assistant Principal

 

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