June 17, 2024 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
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B. Pledge of Allegiance
Description:
The group will recite the Pledge of Allegiance.
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C. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
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D. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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E. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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E.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Attached are the minutes from the May 20, 2024 regular board meeting and the June 6, 2024 special board workshop.
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E.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
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E.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
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E.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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E.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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E.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
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F. Information Items
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F.1. Financial Report
Description:
The business manager, Sean Sanchez, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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F.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
June Superintendent Report
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F.3. Safety and Security Update
Description:
Mrs. Burns, Superintendent, will report to the Board on measures being taken in the district to address safety and security for students and staff.
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F.4. First Draft of the 2024-2025 District Budget
Description:
The school district staff is currently in the process of developing the proposed budget for the 2024-2025 school year. The process began in January with budget planning at the campus level. The Board must adopt the final budget on or before August 31, 2024 in accordance with legal requirements.
Budget hearings were conducted with each campus principal and each department director. The expenditure side of this draft has been thoroughly reviewed by the superintendent and business manager. However, the revenue side is very vague at this point. Jean Ann McCarthy, Chief Financial Officer, and Sean Sanchez, Business Manager, will present the first draft of the 2024-2025 budget to the Board.
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F.5. Tentative July Agenda Items
Description:
Tentative items for the July agenda include:
1. ESSER III, ESSA and Perkins Grant Public Hearing 2. Financial Report 3. Superintendent’s Report 4. Second Draft of the 2024-2025 District Budget 5. Preliminary STAAR Test Scores 6. Call for Public Hearing on Proposed Budget and Tax Rate 7. Approve TTESS Appraisers and Appraisal Calendar 8. Annual Professional Learning Review Senate Bill 1267 9. Approval of 2024-2025 Student Code of Conduct 10. Superintendent’s Formative Evaluation 11. Personnel |
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G. Action Items
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G.1. Consider Approval of 2024-2025 Salary Schedules
Description:
District administrators have been working on an updated salary schedule for teachers, administrators, paraprofessionals, and trades for the upcoming school year 2024-2025. Salary schedules are necessary to calculate the 2024-2025 budget, and it has been Smithville I.S.D.'s practice to inform staff as early as possible of any changes to the salary schedules. Salaries have to be set each year and have a major impact on the district budget, which must be adopted no later than August 31, 2024.
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G.2. Remove Current CFO and Add New Business Manager as Users for TexPool and Lone Star Investments
Description:
Due to the retirement of current CFO Jean Ann McCarthy and the hire of Business Manager Sean Sanchez as her replacement, district representatives for TexPool and Lone Star Investments will change. This board agenda is to remove Mrs. McCarthy and add Mr. Sanchez to those accounts.
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G.3. Approval of Expenditure in Excess of $50,000
Description:
The purpose of this agenda item is to authorize removal of the existing chain link fabric fence at both Brown Primary and Smithville Elementary, and to replace it with fencing that qualifies as a non-scalable fence.
This request is currently not budgeted and will be funded with available grant funding. Mrs. McCarthy and Mr. Harris will be available for discussion on this project. |
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G.4. Review and Approve 2024-2025 Student Dress Code
Description:
The student dress code is annually reviewed by the administration, campus site-based committees, and the district site-based committee. The Board will need to formally adopt the dress codes for the district. After review from the above-mentioned groups, and a vote from the District Site-Based Committee, attached are the student dress codes, with proposed revisions/additions, for the secondary school and the elementary schools of the district for 2024-2025.
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G.5. Schedule Board Meeting Dates for 2024-2025
Description:
The Smithville I.S.D. Board of Trustees traditionally meets on the third Monday of each month. There are several months throughout the year that those regular meeting dates conflict with school holidays, etc. At this time, we would like to suggest the following dates for regular board meetings during the 2024-2025 school year:
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G.6. Review and Approve Board Operating Procedures
Description:
As a guide to administrative operations, the Board has adopted a set of board operating procedures. These address the issues of:
Following board elections and reorganization of the board each year, the board reviews their operating procedures to ensure that all board members have input into adopting the operating procedures and contact information is correct.
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G.7. Board Self-Evaluation
Description:
The Board conducts a self-assessment once a year to accomplish the following:
1. Assess governance team effectiveness 2. Review roles and responsibilities in the decision- making process 3. Identify the continuing education needs of the governance team and team members 4. Initiate dialogue among team members to enhance communications 5. Establish goals for the governance team The Board is using a survey instrument and process recommended and developed by the Texas Association of School Boards. The instrument is organized according to the Framework for School Board Development. The question arises "Can this be done in executive session since some of the discussion might be about a particular member of the governance team?" TASB Legal has been consulted regarding this question, and the response from them was that it had to be conducted in open session. The only exception would be if the discussion needed to address directly the conduct of board member X. Then according to TASB that discussion could occur in closed session. |
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H. Personnel
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H.1. Resignations of Certified Personnel
Description:
The Superintendent would like to inform the Board of the resignations of Dr. Michael Caudill, Asst. Superintendent, Scott Stephens and Rachel Davee, teacher/coaches at Smithville Junior High and Chris Young, teacher/coach at Smithville High School.
No action is required. |
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H.2. Employment of Certified Personnel
Description:
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According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel. The Superintendent approved hire of the following individuals: Brian Mack - Teacher/Coach Degree - Bachelor of Arts from Lamar University Certification - History 7-12, Social Studies 7-12 Years of Experience - 4 years Campus - Smithville Junior High School Melissa Vladyka - Teacher Degree - Master of Arts from Concordia University Certification - Elem. Self-Contained 1-8, Sec. History 6-12, Sec. English 6-12, Sec. Journalism 6-12, Sec. ELA 6-12, Generic Special Education PK-12, ESL Supplemental PK-12, Principal EC-12 Years of Service - 30 years Campus - Smithville Elementary Cassandra Kovar - Teacher Degree - LVN Certification - LVN Years of Service - 3 years Campus - Smithville High School |
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I. Closed Session Disclaimer - During the course of the meeting, the Board of Trustees may conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapter D and E. Decisions may be made as a result of executive session.
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