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August 23, 2021 at 6:00 PM - Regular Meeting

A. Call to Order
Description:  The Board President or his/her designee will call the meeting to order.
B. Roll Call
Description:  The Board President or his/her designee will call the roll of members.
C. Pledge of Allegiance
Description:  The group will recite the Pledge of Allegiance.
D. Public Hearing
Description:  The school is required by state laws and board policies CCG [Legal] and CE[Legal] to conduct a public hearing on the proposed budget.  Any taxpayer of the District may be present and participate in the meeting. 

Under board operating procedures the Board will decide at the beginning of the meeting whether or not the hearing will be to (1) gather input only or (2) dialog with the public.  Unless the Board takes action to declare the meeting a dialog with the public, all hearings will be gather input only meetings.

According to law, the public notice of the hearing must be published at least 10 days but no longer than 30 days before the date of the public meeting.  The public notice of this hearing was published in the Smithville Times on August 12, 2021 and August 19, 2021,  which is 11 days and 4 days before the hearing.  Notice of this hearing has also been posted on the District website.

Mrs. Burns and Mrs. McCarthy will make a short presentation of the 2021-2022 proposed budget.  The public will be invited to participate in the presentation and the Board will hear all comments provided by the public.
Attachments: (2)
E. Public Communications
Description:  Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
F. Consent Agenda
Description:  Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
F.1. Minutes
Description:  State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Included in the board packet are the minutes from the July 19, 2021 regular meeting and the August 16, 2021 board workshop.
Attachments: (2)
F.2. Financial Statements
Description:  Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments: (3)
F.3. Investment Report
Description:  Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments: (3)
F.4. State Aid Comparison - Budgeted vs. Earned
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
F.5. Earned vs. TEA Payments
Description:  The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments: (1)
F.6. Tax Collection Report
Description:  Attached is the Tax Assessor-Collector's Report.
F.7. Budget Amendments
Budget Amendments allow for  properly appropriated funds for the necessary expenditures of the District. Budget Amendments on the function level require Board approval.
The business office provides monthly monitoring and reporting to the Board of Trustees of potential areas that require amendment and the reasons they are necessary.
F.8. Approve a Resolution regarding Extra-Curricular Status of the 4-H Organization and County Extension Agents
In order to allow Smithville ISD students to show their projects under 4-H during instructional days and receive state funding under the extra-curricular activity provision of attendance accounting action must be taken by the Board of Trustees to establish an adjunct faculty agreement between the District and the Bastrop County Extension department and adopt a resolution recognizing the Bastrop County Texas 4-H Organization as an approved extra-curricular organization.
G. Information Items
G.1. Financial Report
Description:  The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
G.2. Superintendent's Report
Description:  The Superintendent will update the Board on important issues pertaining to the District.
G.3. COVID-19 Update
Description:  Smithville ISD administrators will present an update on COVID-19 as it pertains to instruction and mitigation plans for the district.
G.4. Safe Return to School Plan
Description:  Included in the board packet is the Safe Return to School Plan for the 2021-2022 school year.  David Edwards, Director of Federal Programs, will present the plan and address any questions from the Board of Trustees.
Attachments: (1)
G.5. Course Selection Clarification
Description:  Our high school students are encouraged to pursue their areas of interest and special talents to enrich their academic experience. In an effort to enhance these pursuits Smithville HS seniors may request courses and class periods that are GPA-exempt.  Included in the board packet is the Smithville ISD GPA Exempt Options Policy for 2021-2022.
G.6. Technology Report
In an effort to keep the Board of Trustees updated on the status of technology in the district, Dr. Michael Caudill, Assistant Superintendent, will give a short report on the status of technology in the district.
Attachments: (3)
G.7. Tentative September Agenda Items
Description:  Tentative items for the September agenda are:

a.  Financial Report
b.  Superintendent’s Report
c.  COVID-19 Update
d.  Approval of District and Campus Improvement Plans
e.  Personnel  
H. Closed Session 
H.1. Consultation with Attorney Regarding Public Health Directives and Protective Measures.  Tex. Gov't Code, Sec. 551.071
I. Action Items
I.1. Discussion/Action Regarding Public Health Directives and Protective Measures
Attachments: (1)
I.2. Discussion/Action Regarding Program of Additional COVID Leave Days for Employees
I.3. Consider Adoption of the 2021-2022 District Budget
Description:  The Board is required to adopt an operational budget before the beginning of the fiscal year, which begins September 1st.  Draft 1 and Draft 2 of the budget have been presented to the Board at previous meetings.
The Board is also required to conduct a public hearing on the budget before adopting the budget.The hearing was conducted at the beginning of this meeting.

I.4. Consider Adoption of the 2021-2022 District Tax Rate
Description:  The Board is required to set a tax rate within 60 days of receiving the certified tax roll but no later than September 30th.  The Board is also required to conduct a public hearing on the budget and tax rate before setting the tax rate.

 The tax rate necessary to fund the proposed 2021-2022 budget is $1.2003 per hundred.  That includes an M&O rate of $0.9603 and an I&S rate of $0.24 representing a combined decreased rate of $0.11 for M&O and I&S from the 2020-2021 budget year.  The M&O rate is the maximum rate approved by voters in the tax ratification election held May 14, 2011.  The I&S rate is the necessary rate to pay for bonded indebtedness.
The tax rate must be set by passing a resolution from the Board.
Attachments: (1)
I.5. Consider Approval of Regulation Approving Self-Certification of Increased Micro-Purchase Threshold for FY 2021-2022
Description:  The Federal Office of Management and Budget issued revised Uniform Grant Guidance updates that allow school districts to increase their micro-purchase threshold, for federal expenditures, from $10,000 to $49,999 if the LEA is a low-risk auditee for its most recent federal audit.  This increase will allow Smithville ISD to make annual purchases up to $49,999 without soliciting competitive price or rate quotations if the District considers the price to be reasonably based.

By increasing the micro-purchase threshold, Smithville ISD will be able to work in a more efficient environment when reasonably priced items are obtained. 
Attachments: (3)
I.6. Consider Approval of Board Goals

The board is responsible for adopting a vision statement and comprehensive goals for the district and the superintendent and monitoring the progress toward those goals. Furthermore, the board ensures that performance goals for the district concerning the academic and fiscal performance indicators and any performance indicators are adopted by the district.

On August 16, 2021, the Board of Trustees, along with the Superintendent, met in a special workshop, a Team of Eight training, with TASB facilitator Mrs. Kay Douglas to review currently adopted goals and to edit, change, or add to them as necessary.  The document included in the board packet reflect the goals established at the workshop.

Attachments: (1)
I.7. Schedule Board Meeting Dates for 2021-2022
The Smithville I.S.D. Board of Trustees traditionally meets on the third Monday of each month.  There are several months throughout the year that those regular meeting dates conflict with school holidays, etc. At this time, we would like to recommend the following dates for regular board meetings during the 2021-2022 school year:
  • Monday, September 20, 2021 (third Monday)
  • Monday, October 18, 2021 (third Monday)
  • Monday, November 15, 2021 (third Monday)
  • Monday, December 13, 2021(second Monday due to conflict with winter break school closure)
  • Monday, January 24, 2022 (fourth Monday due to conflict with Martin L. King holiday)
  • Monday, February 28, 2022 (fourth Monday due to conflict with student/staff holiday scheduled for Monday, February 21, 2022)
  • Monday, March 28, 2022 (fourth Monday due to conflict with Spring Break)
  • Monday, April 18, 2022 (third Monday)
  • Monday, May 16, 2022 (third Monday)
  • Monday, June 20, 2022 (third Monday)  
  • Monday, July 18, 2022 (third Monday)
Attachments: (1)
I.8. Personnel
I.8.a. Resignations of Certified Personnel
Description:  The Superintendent would like to inform the Board of the resignation of Nancy Allen, teacher at Smithville Junior High.

No action is required.
I.8.b. Employment of Certified Personnel
Description:  According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.

There is no employment recommended at this time.

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