January 27, 2025 at 6:00 PM - Regular Meeting
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A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
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B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
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C. Student Led Pledge of Allegiance
Description:
Students from Smithville Elementary who have received the most Tiger Tokens for the month will lead the group in the pledge. Those students are:
First Grade: Bronson Macks, Makensie Dunlap, Adalynn Coble Second Grade: Brant Staton, Brodee Morrow, Blayne Lyytinen Third Grade: Hudson Zimmerhanzel, Blake Hilbig, Kohl Cooper Fourth Grade: Rosaleigh Saunders, Chloe Cox, Leilani Jimenez Fifth Grade: Eli Bennett, Leo Hancock, Camree Oertli |
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D. Board Recognitions
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D.1. Recognition of Outstanding Students for the Second Nine-Weeks
Description:
Each nine-weeks the middle school and high school faculties select an outstanding student from their respective campus. Students are rated on a scale of 1 to 10 on such criteria as grades, honesty, enthusiasm, cooperation with teachers and their peers, class participation and leadership. Savanna Marx and Lawson Randall and have been chosen as outstanding students for the second nine-weeks from Smithville Junior High. Savanna is a sixth grader, and the daughter of Kerry Marx and Jesse Marx. Lawson is an eighth grader, and the son of Nicholas and Lindsey Randall. |
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D.2. Smithville Elementary Tiger of the Month
Description:
Smithville Elementary School is excited to celebrate outstanding students by introducing the "Tiger of the Month" recognition. Elementary staff will nominate students who exhibit characteristics such as kindness, strong character, and helpfulness. Each month, one exceptional student will be honored by the campus, recognized at the school board meeting, and will receive a special yard sign to proudly display at home.
The Tiger of the Month being recognized this month is Destin Anderson, a fifth grade student in Ms. Polich's class. Congratulations to Destin! |
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D.3. Tiger Award Recipient Recognition
Description:
Tiger Award recipients are nominated by peers. Each campus and department will nominate a representative. Final nominations will be voted on by a select committee. Each campus and department will have an award winner that will be recognized at the board meeting every 9-weeks.
Tiger Award winners: Brown Primary - Caleb Murrile (PE Teacher) Smithville Elementary - Crystal Saffel (Teacher) Smithville Junior High - Arlene Davenport (Teacher) Smithville High School - Anne Seidel (Teacher) Central Office - Denise Miles (Technology) |
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E. Public Hearing - Texas Academic Performance Report and SES Targeted Improvement Plan
Description:
Texas Education Code 39 requires every school district’s Board of Trustees to: (a) publish an annual report describing the district’s educational performance on the TAPR or Texas Academic Performance Report indicators (and include the campus performance objectives); (b) hold a hearing for public discussion of the report; and (c) widely disseminate the report within the district.
The district staff has prepared and published the 2023-2024 Texas Academic Performance Report, and it will be reported in the public hearing. A copy of the report has been provided to each board member, and copies of the report will be placed in libraries in the district, the city library, the chamber of commerce and the city hall. The report will also be placed on the district website. Dr. Bethany Logan will also present the Smithville Elementary School Targeted Improvement Plan at the public hearing, as required.
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F. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes. The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. |
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G. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group. These are routine agenda items. Board members have the option to ask questions regarding any of the items listed under "consent agenda".
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G.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.
Attached are the minutes from the December 16, 2024 regular meeting and the January 22, 2025 special meeting.
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G.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget. The Board is provided monthly financial statements.
Attachments:
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G.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
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G.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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G.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
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G.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
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G.7. Bond Payments Resolution
Description:
First National Bank and LoneStar Investment Pool, depositories for Smithville ISD, require that the Board pass a resolution each time we wire transfer our bond payment.
Attached is a resolution for the Board’s approval.
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G.8. Budget Amendments
Description:
Budget Amendments allow for properly appropriated funds for the necessary expenditures of the District. Budget Amendments on the function level require Board approval.
The business office provides monthly monitoring and reporting to the Board of Trustees of potential areas that require amendment and the reasons they are necessary.
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H. Information Items
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H.1. Financial Report
Description:
The business manager, Sean Sanchez, will review the financial disbursements for the previous month with the Board of Trustees. No action is required.
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H.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District.
January Superintendent Report
* The calendar survey has been issued * The campus site-based committees are meeting * The district site-based committee will meet on February to review and decide on a draft to submit to the Board of Trustees * Submission to the Board for approval
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H.3. Smithville ISD Strategic Plan 2023-2027 Update
Description:
Dr. Logan, Assistant Superintendent, will give a regular progress report/update on the Smithville I.S.D. Strategic Plan.
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H.4. Tentative February Agenda Items
Description:
Tentative items to be included on the February agenda are:
a. Financial Report b. Superintendent’s Report c. Smithville ISD Strategic Plan Update d. School Safety and Security Report e. Review and Approve 2025-2026 District Calendar f. Personnel g. Administrative Contract Review/Renewal |
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I. Closed Session
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I.1. Consultation with Legal Counsel Regarding OCR Complaint Ref. No. 06-20-1228
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I.2. Pursuant to Texas Government Code Section 551.071 consultation with attorney regarding the construction contracts with Drymalla and subcontractor Alliance regarding the roof repairs at the Junior High School
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J. Action Items
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J.1. Consideration and Possible Action Regarding OCR Complaint Ref. No. 06-20-1228
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J.2. Consider Approval of the Smithville Elementary Targeted Improvement Plan
Description:
Consider approval of the Smithville Elementary Targeted Improvment Plan as presented at the public hearing.
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J.3. Order of Board of Trustees Election for May 3, 2025
Description:
State statute requires that annually each governing body call for an election to be held in accordance with existing election law. The Smithville Independent School District Board of Trustees, being a governing body and electing representatives by place, must call for the election.
The Smithville Independent School District Board of Trustees has established the first Saturday in May as its regular election date. This year, the election falls on Saturday, May 3, 2025. Three places are up for election. They are: Place 5 - Candice Parsons Place 6 - Joshua Magden Place 7 - Michael Hancock The Order of Election is attached.
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J.4. Consider Approval of Election Services Contract with Bastrop County
Description:
As of January 2006, Smithville ISD has been contracting election services with the County of Bastrop. Since that time, the Bastrop County Elections Administrator has overseen all elections ordered by the school district for a 10% administrative fee. The total cost of the May election for Smithville ISD including supplies, polling place personnel, administrative fee, etc. is estimated at $14,410.32. The district would like to continue to contract elections services from Bastrop County.
According to Chapter 271 of the Election Code, school districts are required to hold their elections jointly with the municipality located within the district. Bastrop County conducts countywide voting services, which allows all municipalities in the county to conduct a joint election, and will satisfy the Chapter 271 requirement.
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J.5. Consider Approval of Election Services Contract with Fayette County
Description:
As of January 2006, Smithville ISD has been contracting election services with the County of Bastrop. Since that time, the Bastrop County Elections Administrator has overseen all elections ordered by the school district and will continue to do so for voters who reside within the county. However, Bastrop County Elections has taken action to approve a county-wide polling program, which means that any voter of any jurisdiction located in Bastrop County is allowed to cast a vote in any polling place in that county.
Currently, Smithville ISD has 169 voters who reside in Fayette County. Fayette County Elections has kindly agreed to contract services for SISD constituents who reside in Fayette County for an estimated $825. The proposed contract is included in the board packet for approval.
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K. Personnel
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K.1. Resignations of Certified Personnel
Description:
The Superintendent would like to inform the Board of the resignations of Caitlyn Wyatt, teacher at Smithville Elementary, effective January 31, 2025, and Gregory Maxwell, assistant principal at Smithville Junior High, effective June 13, 2025, and the retirement of Arlene Davenport, teacher at Smithville Junior High, effective the end of the school year.
No action is required. |
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K.2. Employment of Certified Personnel
Description:
According to Board Policy DC [Local], the Superintendent has the authority to make recommendations to the Board regarding the selection of all personnel.
The Superintendent recommends the employment of: Brandi Bauerle - Teacher Degree - Bachelor of Science from Tarleton State University Certification - Generic Special Education Grades PK-12, Family and Consumer Sciences Grades 6-12, Agricultural Science and Technology Grades 6-12 Years of Experience - 24 years Campus - Smithville Elementary School |
