|
Meeting Agenda
|
|---|
|
I. Determination of Quorum and Call to Order
|
|
II. Pledge of Allegiance
|
|
III. Reading of the Minutes
|
|
III.A. July 20, 2021 Board Workshop Meeting Minutes
|
|
III.B. July 20, 2021 Board of Trustee Meeting Minutes
|
|
IV. Citizens' Comments (approved by board on 5-20-99)
|
|
V. Special Items
|
|
V.A. Approve the 2021 - 2022 operating budget (under separate cover)
|
|
V.B. Public hearing regarding increase in compensation to employee in accordance with Texas Local Government Code Section 180.007 and Wharton County Junior College Employee Salary Schedule, including authorization for President Betty McCrohan to negotiate and execute related and necessary written agreements with the employee.
|
|
VI. Presentations, Awards, and/or President's Report
|
|
VI.A. Retirement Resolution for Mr. John Miller
|
|
VI.B. Retirement Resolution for Mrs. Elizabeth (Liz) Rohan
|
|
VII. Student Success
|
|
VIII. Reports to the Board
|
|
VIII.A. Financial Reports
|
|
VIII.B. Management Reports
|
|
VIII.B.1. Technology Report
|
|
VIII.B.2. Financial Aid Report
|
|
VIII.B.3. Testing Report
|
|
VIII.C. Reports from College Governance Councils
|
|
IX. CONSENT AGENDA
|
|
X. Matters Relating to General Administration
|
|
XI. Matters Relating to Academic Affairs
|
|
XII. Matters Relating to Administrative Services
|
|
XII.A. Approve the investment policy
|
|
XII.B. Approve the endowment fund investment policy
|
|
XII.C. Approve the last year of a 5 year extension agreement with Blackboard, Inc. to provide a Managed Hosting Solution and course delivery for their on-line learning management software used by the College to support our on-line classes ($89,000.00 - current unrestricted operating budget for 2021 - 2022)
|
|
XII.D. Approve the recommendation for the Board of Trustees vote to consider the proposed tax rate of $0.13177/$100 valuation and set the date of September 21, 2021 to have the final vote on the rate
|
|
XII.E. Approve the purchase of the College's Office Supplies from Reliant Business Products, Inc. of Houston ($140,000.00 - current unrestricted operating budget 2021 - 2022)
|
|
XII.F. Approve the proposal submitted by the Texas Association of School Boards cooperative to provide the College with our General Liability policy, Professional & Educator's Liability policy, and our Automobile coverage for the 2022 school year ($61,589.00 - current unrestricted operating budget for 2021 - 2022)
|
|
XII.G. Approve the purchase and installation of 130 automatic lavatory faucets for the Wharton and Richmond campuses from Gowan, Inc. with ARP grant funds ($110,429.00 - ARP grand funding)
|
|
XII.H. Approve the purchase and installation of 5 HVAC system replacements in the LaDieu Building from Carrier Commercial Services with funds from the ARP grant ($50,770.00 - ARP grant funding)
|
|
XII.I. Approve the purchase and installation of pneumatic controllers and VAV boxes to retrofit the existing HVAC pneumatic Variable Air Volume (VAV) boxes and controls on the first floor of the Science Building and replace with new dampers and Direct Digital Controls (DDC) ($60,825.00 - ARP funds)
|
|
XII.J. Approve the purchase and installation of a replacement HVAC system for the Administration building second floor north unit ($51,926.00 - ARP grant funding)
|
|
XII.K. Approve the lease agreement with Zerox Business Solutions Southwest, (formerly Dahill Office Technology Corporation) for copiers and software located in the various buildings on the Wharton, Sugar Land, Richmond, and Bay City campuses ($60,000.00 - current unrestricted operating budget for 2021 - 2022)
|
|
XII.L. Approve the proposal submitted by the Property Casualty Alliance of Texas cooperative to provide the College with our property/casualty insurance for the 2022 school year ($554,335.00 - current unrestricted operating budget for 2021 - 2022)
|
|
XII.M. Information Item:
|
|
XII.M.1. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - current unrestricted operating budget for 2020 - 2021)
|
|
XIII. Matters Relating to Technology
|
|
XIII.A. Approve the contract with RockIT consulting LLC to provide professional services in support of the College network ($68,000.00 - current unrestricted operating budget for 2021 - 2011)
|
|
XIII.B. Approve the restructuring of the Technology and Cyber Security departments ($38,000.00 - estimated cost savings)
|
|
XIII.C. Approve the estimated costs for upcoming annual hardware and software maintenance contracts ($1,113,942.00 - current unrestricted operating budget for 2021 - 2022)
|
|
XIV. Matters Relating to Planning & Institutional Effectiveness
|
|
XV. Matters Relating to Personnel
|
|
XV.A. Board of Trustees
|
|
XV.B. Office of President
|
|
XV.B.1. Andrew "Trey" Porras received a change in title/assignment as regular, full-time head baseball coach/instructor of kinesiology, FAC-1-7 (9 months), to regular, full-time head baseball coach/instructor of kinesiology, FAC-1-8 (10.5 months), effective August 23, 2021
|
|
XV.C. Office of Academic Affairs
|
|
XV.C.1. Samantha Cannell received a change in title/assignment from regular, full-time academic advising specialist, P-15-3, to regular, full-time academic advising specialist, A-05-9, effective September 1, 2021
|
|
XV.C.2. Sara Fira extended as temporary, full-time GPS campus student success project coordinator, AA-1-4, effective September 1, 2021
|
|
XV.C.3. Mervat Mickael received a change in title/assignment from regular, full-time academic advising specialist, P-15-4, to regular, full-time academic advising specialist, A-05-10, effective September 1, 2021
|
|
XV.C.4. Catherine C. Shoppa received a change in title/assignment from regular, full-time academic advisor, AA-1-9, to regular, full-time senior academic advisor, AA-1-9, effective September 1, 2021
|
|
XV.C.5. Vershonda Williams received a change in title/assignment from regular, full-time academic advisor, AA-1-7, to regular, full-time senior academic advisor, AA-1-7, effective September 1, 2021
|
|
XV.C.6. Peter Anderson received retroactive salary adjustment for graduate hours completed from regular, full-time instructor of Geology, FAC-1-4, to regular, full-time instructor of Geology, FAC-4A-4 - $12,250.00, effective August 23, 2021
|
|
XV.C.7. Peter Anderson received a salary adjustment for completion of 45 graduate hours, from regular, full-time instructor of Geology, FAC-1-4, to regular, full-time instructor of Geology, FAC-4A-4, effective August 23, 2021
|
|
XV.C.8. Muna Seqer received a change in contract from 9 month to 10.5 month and acquiring program director duties as regular, full-time instructor computer science, FAC-1-10, effective August 23, 2021
|
|
XV.C.9. Wanda Taylor employed as regular, full-time instructor of vocational nursing, FAC-1-10, effective August 23, 2021
|
|
XV.C.10. Shazia Usman received a change in contract length from 9 month to 10.5 month as regular, full-time instructor of associate degree nursing, FAC-1-20, effective August 23, 2021
|
|
XV.C.11. Kimberly M. Willis extended as temporary, full-time director of senior citizens' programs, GNT-1-11, effective September 1, 2021
|
|
XV.C.12. Sandra Davis received a change in contract length from 10.5 month to 9 month as regular, full-time instructor of associate degree nursing, FAC-1-32, to regular, full-time instructor of associate degree nursing, FAC-1-32, effective August 23, 2021
|
|
XV.C.13. Jeanette Jacobs received $584.00 for completion of 6 graduate hours in December 2020 as regular, full-time instructor of associate degree nursing, effective January 18, 2021
|
|
XV.C.14. 2021 Summer II Overloads
|
|
XV.D. Office of Administrative Services
|
|
XV.E. Office of Student Services
|
|
XV.F. Office of Technology
|
|
XV.G. Office of Planning & Institutional Effectiveness
|
|
XVI. END OF CONSENT AGENDA
|
|
XVII. Paid Professional Assignments
|
|
XVII.A. Information Item:
|
|
XVII.A.1. Paid Professional Assignment for Jessi Snider, assistant department head (English), fall 2021 - $2,100.00
|
|
XVII.A.2. Paid Professional Assignment for Ava Humme, assistant department head (Humanities), fall 2021 - $2,100.00
|
|
XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
XVIII.A. Wharton County Junior College Safety and Security Audit Report (under separate cover)
|
|
XIX. Consideration and possible action on items discussed in closed session
|
|
XX. Discuss Matters Relating to Formal Policy
|
|
XXI. Other Business
|
|
XXII. Adjourn
|
|
Agenda Item Details
Reload Your Meeting
|
||
|---|---|---|
| Meeting: | August 17, 2021 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. July 20, 2021 Board Workshop Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.B. July 20, 2021 Board of Trustee Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
IV. Citizens' Comments (approved by board on 5-20-99)
|
|
|
Description:
This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so under board policy. Presentations are limited to five minutes each with a total of twenty minutes for all presentations.
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. If, however, the topic of the presentation to the board falls within one of the other policies of the college, such as the employee complaint or grievance policy or student complaint policy, the person must first go through the proper administrative channels. In such cases, the right to address the board is guaranteed after the administrative channels have been exhausted. If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, that presentation will be conducted in executive session with the board members unless the employee or officer about whom the comments are made requests that the comments be made publicly. These presentations are made for information purposes only. The board is required to listen to the presentations but not to discuss or act on the items presented. If the board feels the matter warrants further attention, it can be placed on the agenda for a subsequent meeting. |
||
| Subject: |
V. Special Items
|
|
| Subject: |
V.A. Approve the 2021 - 2022 operating budget (under separate cover)
|
|
| Subject: |
V.B. Public hearing regarding increase in compensation to employee in accordance with Texas Local Government Code Section 180.007 and Wharton County Junior College Employee Salary Schedule, including authorization for President Betty McCrohan to negotiate and execute related and necessary written agreements with the employee.
|
|
|
Attachments:
|
||
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Retirement Resolution for Mr. John Miller
|
|
|
Attachments:
|
||
| Subject: |
VI.B. Retirement Resolution for Mrs. Elizabeth (Liz) Rohan
|
|
|
Attachments:
|
||
| Subject: |
VII. Student Success
|
|
| Subject: |
VIII. Reports to the Board
|
|
| Subject: |
VIII.A. Financial Reports
|
|
|
Attachments:
|
||
| Subject: |
VIII.B. Management Reports
|
|
| Subject: |
VIII.B.1. Technology Report
|
|
|
Attachments:
|
||
| Subject: |
VIII.B.2. Financial Aid Report
|
|
|
Attachments:
|
||
| Subject: |
VIII.B.3. Testing Report
|
|
|
Attachments:
|
||
| Subject: |
VIII.C. Reports from College Governance Councils
|
|
| Subject: |
IX. CONSENT AGENDA
|
|
|
Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Approve the investment policy
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Approve the endowment fund investment policy
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Approve the last year of a 5 year extension agreement with Blackboard, Inc. to provide a Managed Hosting Solution and course delivery for their on-line learning management software used by the College to support our on-line classes ($89,000.00 - current unrestricted operating budget for 2021 - 2022)
|
|
|
Attachments:
|
||
| Subject: |
XII.D. Approve the recommendation for the Board of Trustees vote to consider the proposed tax rate of $0.13177/$100 valuation and set the date of September 21, 2021 to have the final vote on the rate
|
|
|
Attachments:
|
||
| Subject: |
XII.E. Approve the purchase of the College's Office Supplies from Reliant Business Products, Inc. of Houston ($140,000.00 - current unrestricted operating budget 2021 - 2022)
|
|
|
Attachments:
|
||
| Subject: |
XII.F. Approve the proposal submitted by the Texas Association of School Boards cooperative to provide the College with our General Liability policy, Professional & Educator's Liability policy, and our Automobile coverage for the 2022 school year ($61,589.00 - current unrestricted operating budget for 2021 - 2022)
|
|
|
Attachments:
|
||
| Subject: |
XII.G. Approve the purchase and installation of 130 automatic lavatory faucets for the Wharton and Richmond campuses from Gowan, Inc. with ARP grant funds ($110,429.00 - ARP grand funding)
|
|
|
Attachments:
|
||
| Subject: |
XII.H. Approve the purchase and installation of 5 HVAC system replacements in the LaDieu Building from Carrier Commercial Services with funds from the ARP grant ($50,770.00 - ARP grant funding)
|
|
|
Attachments:
|
||
| Subject: |
XII.I. Approve the purchase and installation of pneumatic controllers and VAV boxes to retrofit the existing HVAC pneumatic Variable Air Volume (VAV) boxes and controls on the first floor of the Science Building and replace with new dampers and Direct Digital Controls (DDC) ($60,825.00 - ARP funds)
|
|
|
Attachments:
|
||
| Subject: |
XII.J. Approve the purchase and installation of a replacement HVAC system for the Administration building second floor north unit ($51,926.00 - ARP grant funding)
|
|
|
Attachments:
|
||
| Subject: |
XII.K. Approve the lease agreement with Zerox Business Solutions Southwest, (formerly Dahill Office Technology Corporation) for copiers and software located in the various buildings on the Wharton, Sugar Land, Richmond, and Bay City campuses ($60,000.00 - current unrestricted operating budget for 2021 - 2022)
|
|
|
Attachments:
|
||
| Subject: |
XII.L. Approve the proposal submitted by the Property Casualty Alliance of Texas cooperative to provide the College with our property/casualty insurance for the 2022 school year ($554,335.00 - current unrestricted operating budget for 2021 - 2022)
|
|
|
Attachments:
|
||
| Subject: |
XII.M. Information Item:
|
|
| Subject: |
XII.M.1. Acknowledgement of all documented fees paid by the College as a result of our membership in a cooperative purchasing program ($600.00 - current unrestricted operating budget for 2020 - 2021)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to Technology
|
|
| Subject: |
XIII.A. Approve the contract with RockIT consulting LLC to provide professional services in support of the College network ($68,000.00 - current unrestricted operating budget for 2021 - 2011)
|
|
|
Attachments:
|
||
| Subject: |
XIII.B. Approve the restructuring of the Technology and Cyber Security departments ($38,000.00 - estimated cost savings)
|
|
|
Attachments:
|
||
| Subject: |
XIII.C. Approve the estimated costs for upcoming annual hardware and software maintenance contracts ($1,113,942.00 - current unrestricted operating budget for 2021 - 2022)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Planning & Institutional Effectiveness
|
|
| Subject: |
XV. Matters Relating to Personnel
|
|
| Subject: |
XV.A. Board of Trustees
|
|
| Subject: |
XV.B. Office of President
|
|
| Subject: |
XV.B.1. Andrew "Trey" Porras received a change in title/assignment as regular, full-time head baseball coach/instructor of kinesiology, FAC-1-7 (9 months), to regular, full-time head baseball coach/instructor of kinesiology, FAC-1-8 (10.5 months), effective August 23, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C. Office of Academic Affairs
|
|
| Subject: |
XV.C.1. Samantha Cannell received a change in title/assignment from regular, full-time academic advising specialist, P-15-3, to regular, full-time academic advising specialist, A-05-9, effective September 1, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.2. Sara Fira extended as temporary, full-time GPS campus student success project coordinator, AA-1-4, effective September 1, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.3. Mervat Mickael received a change in title/assignment from regular, full-time academic advising specialist, P-15-4, to regular, full-time academic advising specialist, A-05-10, effective September 1, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.4. Catherine C. Shoppa received a change in title/assignment from regular, full-time academic advisor, AA-1-9, to regular, full-time senior academic advisor, AA-1-9, effective September 1, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.5. Vershonda Williams received a change in title/assignment from regular, full-time academic advisor, AA-1-7, to regular, full-time senior academic advisor, AA-1-7, effective September 1, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.6. Peter Anderson received retroactive salary adjustment for graduate hours completed from regular, full-time instructor of Geology, FAC-1-4, to regular, full-time instructor of Geology, FAC-4A-4 - $12,250.00, effective August 23, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.7. Peter Anderson received a salary adjustment for completion of 45 graduate hours, from regular, full-time instructor of Geology, FAC-1-4, to regular, full-time instructor of Geology, FAC-4A-4, effective August 23, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.8. Muna Seqer received a change in contract from 9 month to 10.5 month and acquiring program director duties as regular, full-time instructor computer science, FAC-1-10, effective August 23, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.9. Wanda Taylor employed as regular, full-time instructor of vocational nursing, FAC-1-10, effective August 23, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.10. Shazia Usman received a change in contract length from 9 month to 10.5 month as regular, full-time instructor of associate degree nursing, FAC-1-20, effective August 23, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.11. Kimberly M. Willis extended as temporary, full-time director of senior citizens' programs, GNT-1-11, effective September 1, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.12. Sandra Davis received a change in contract length from 10.5 month to 9 month as regular, full-time instructor of associate degree nursing, FAC-1-32, to regular, full-time instructor of associate degree nursing, FAC-1-32, effective August 23, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.13. Jeanette Jacobs received $584.00 for completion of 6 graduate hours in December 2020 as regular, full-time instructor of associate degree nursing, effective January 18, 2021
|
|
|
Attachments:
|
||
| Subject: |
XV.C.14. 2021 Summer II Overloads
|
|
|
Attachments:
|
||
| Subject: |
XV.D. Office of Administrative Services
|
|
| Subject: |
XV.E. Office of Student Services
|
|
| Subject: |
XV.F. Office of Technology
|
|
| Subject: |
XV.G. Office of Planning & Institutional Effectiveness
|
|
| Subject: |
XVI. END OF CONSENT AGENDA
|
|
| Subject: |
XVII. Paid Professional Assignments
|
|
| Subject: |
XVII.A. Information Item:
|
|
| Subject: |
XVII.A.1. Paid Professional Assignment for Jessi Snider, assistant department head (English), fall 2021 - $2,100.00
|
|
|
Attachments:
|
||
| Subject: |
XVII.A.2. Paid Professional Assignment for Ava Humme, assistant department head (Humanities), fall 2021 - $2,100.00
|
|
|
Attachments:
|
||
| Subject: |
XVIII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVIII.A. Wharton County Junior College Safety and Security Audit Report (under separate cover)
|
|
| Subject: |
XIX. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XXI. Other Business
|
|
| Subject: |
XXII. Adjourn
|
|
