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Meeting Agenda
I. CALL TO ORDER
II. ROLL CALL
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (a) (c) (e) (f) and (g)
III.A. Review Minutes of November 11, 2024 Meeting
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
III.C. Review Student Discipline/Expulsion Recommendation
III.D. District Administrator Review
III.E. Review Individual Administrator and Teacher Contract Recommendations, Resignations and Retirements
III.F. Review Individual Co-Curricular Contract Recommendations
III.G. Review Individual Support Staff/Custodial Staff Recommendations, Resignations, and Retirements
IV. RETURN TO OPEN SESSION
V. BOARD DEVELOPMENT WORKSHOP
VI. APPROVAL OF MINUTES
VII. APPROVAL OF AGENDA AND ADDITIONS
VIII. PUBLIC COMMENTS
IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
IX.A. Student Report
IX.B. Teacher Update
IX.C. Board Reports/Action Items
IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
IX.C.2. Spring Board Election
IX.C.2.a. Notice of School Board Election
IX.C.2.b. Notification of Non-Candidacy
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
X.A. Policy Committee
X.A.1. Review minutes from the 11/18/24 Policy Committee meeting.
X.A.2. Policies for Discussion, Review, and Consideration 
X.A.2.a. Records Management and Retention Policy and Schedules
X.A.2.b. 800 Series Policies (810-862)
X.A.2.b.1. 810 School - Community Relations Goals
X.A.2.b.2. 811 Community Involvement in Decision Making 
X.A.2.b.3. 821.1 Use of Students in Public Information Program
X.A.2.b.4. 822 News Media Relations
X.A.2.b.5. 823, 823 E, 823 R -  Access to Public Records
X.A.2.b.6. 830, 830 E, & 830 R -  Community Use of School Facilities
X.A.2.b.7. 831 Restrictions on Tobacco, Nicotine and Vapor Products
X.A.2.b.8. 831.1 Out of Season Athletic Clinics/Leagues
X.A.2.b.9. 832 Weapons on School Premises
X.A.2.b.10. 832.1 Public Conduct on School Property
X.A.2.b.11. 833 & 833 E -  Facility Use - Pet Restriction
X.A.2.b.12. 840 Public Gifts to the Schools
X.A.2.b.13. 850 Sales and Solicitations on School Property
X.A.2.b.14. 851 & 851 R -  Advertising in the Schools
X.A.2.b.15. 860 & 860 R -  Visitors to the Schools During the School Day
X.A.2.b.16. 862 Seating at Public Events
X.B. DEI Committee 
X.B.1. Review Minutes from the 11/20/24 Meeting.
X.B.2. Reporting Tool 
X.C. Curriculum Committee
X.C.1. Review the minutes from the 12/02/24 meeting.
X.C.2. State of Wisconsin Accountability Report Cards for the 2023-2024 School Year 
X.C.3. Microsoft Office for Business Applications Dual Credit Course through Madison College.
X.D. Human Resources Committee
X.D.1. Review the minutes of the 12/2/24 Human Resources Committee meeting.
X.D.2. Adding Provider Hours to the Wellness Clinic During Peak Usage
 
X.E. Co-Curricular Committee
X.E.1. Review the minutes of the 12/3/24 Co-Curricular Committee meeting.
X.E.2. Review and Consider Club/Org Requests 
X.F. Facility Committee Meeting
X.F.1. Review minutes from the 12/04/24 Facility Committee Meeting.
X.F.2. Approval of Heritage Elementary School Traffic Flow Redesign
X.F.3. Approval of Capital Projects
X.G. Budget Committee
X.G.1. Review Minutes from 12/05/24 Meeting
X.G.2. Approval of Special Education Contract/Staffing Changes
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XI.A. Administrative Reports/Action Items
XI.A.1. Resolution Awarding the Sale of $14,020,000 General Obligation School Building and Facility Improvement Bonds, Series 2024
XI.A.2. Approval of 2023-24 Audit Report
XI.A.3. Announcements/Correspondence
XII. CONSENT AGENDA
XII.A. Approval of Checks
XII.B. Finance
XII.B.1. Monthly Finance Reports
XII.B.2. District Census Report
XII.C. Consideration of Contracts for the Wisconsin Youth Company
XII.D. Consideration of DoJ office of School Safety Annual Safety Plan.
XII.E. Safety Drill Logs
XII.F. Gifts and Field Trips
XII.F.1. Gifts
XII.F.2. Field Trips
XII.F.2.a. Orchestra Trip - Scotland - Summer 2026
XII.G. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
XIII. BOARD BUSINESS
XIII.A. BOE Listening Sessions for Staff and Students
XIII.B. Local Legislators
XIII.C. Legislative Update
XIII.D. Conventions/Workshops
XIV. FUTURE AGENDAS AND MEETINGS
XIV.A. Agenda Items for Next Meeting
XIV.B. Special Meeting -
XIV.C. Budget Committee
XIV.D. Co-Curricular Committee
XIV.E. Curriculum Committee 
XIV.F. DEI Committee
XIV.G. Facility Committee
XIV.H. Human Resources Committee
XIV.I. Policy Committee
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
XVI. RETURN TO OPEN SESSION
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
XVIII. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: December 9, 2024 at 6:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. ROLL CALL
Subject:
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (a) (c) (e) (f) and (g)
Subject:
III.A. Review Minutes of November 11, 2024 Meeting
Subject:
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
Subject:
III.C. Review Student Discipline/Expulsion Recommendation
Subject:
III.D. District Administrator Review
Subject:
III.E. Review Individual Administrator and Teacher Contract Recommendations, Resignations and Retirements
Subject:
III.F. Review Individual Co-Curricular Contract Recommendations
Subject:
III.G. Review Individual Support Staff/Custodial Staff Recommendations, Resignations, and Retirements
Subject:
IV. RETURN TO OPEN SESSION
Subject:
V. BOARD DEVELOPMENT WORKSHOP
Description:
The Board Development agenda item is meant to provide the Board with the opportunity to discuss Board Operations.  
 
Subject:
VI. APPROVAL OF MINUTES
Description:
Review and consider the open meeting minutes for the 11/11/24.
Attachments:
Subject:
VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
Subject:
VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any school district related items. A copy of Board Policy 187 -- Public Participation at Board Meetings is enclosed for your reference. Individuals making a public comment should include their name, address and relationship with the school district.  Each individual will be allowed 3 minutes to comment.  The Board will allow 30 minutes for public comments.
Attachments:
Subject:
IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
IX.A. Student Report
Description:
Abigail Anderson and Alena Wagoner will give the student's report. 
Subject:
IX.B. Teacher Update
Description:
Members of the WTA will give a teaching staff update
Subject:
IX.C. Board Reports/Action Items
Subject:
IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section is reserved for any comments from members of the board on meetings they attended or other informational items.
Subject:
IX.C.2. Spring Board Election
Subject:
IX.C.2.a. Notice of School Board Election
Description:
Attached is the Notice of the April 2025 School Board Election.  Katie Dotzler (Village of Waunakee), Jack Heinemann (Village of Waunakee), and Judith Engebretson (Town of Dane/Springfield) seats are on the ballot this spring. 
Attachments:
Subject:
IX.C.2.b. Notification of Non-Candidacy
Description:
Attached is the Notification of Non-Candidacy should an incumbent choose not to run for reelection this spring.  The deadline for an incumbent to file the non-candidacy form is December 27, 2024 at 5:00 p.m.
Attachments:
Subject:
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
X.A. Policy Committee
Subject:
X.A.1. Review minutes from the 11/18/24 Policy Committee meeting.
Attachments:
Subject:
X.A.2. Policies for Discussion, Review, and Consideration 
Subject:
X.A.2.a. Records Management and Retention Policy and Schedules
Description:
The state of Wisconsin's General Records Schedule (GRS) has been updated and required a review by all public schools.  Upon review, WCSD has determined to adopt the updated GRS, the GRS Crosswalk, and the Amendment for IT Surveillance to cover the WCSD records retention needs.

Attached please find the spreadsheet explaining the WASB recommendation for the policy. The policy and the schedules are attached.  If approved, the schedules will be attached to the policy website as an exhibit.
Attachments:
Subject:
X.A.2.b. 800 Series Policies (810-862)
Description:
Attached please find the spreadsheet with the WASB & Administrative recommendations for policies 810 - 862.
Attachments:
Subject:
X.A.2.b.1. 810 School - Community Relations Goals
Attachments:
Subject:
X.A.2.b.2. 811 Community Involvement in Decision Making 
Attachments:
Subject:
X.A.2.b.3. 821.1 Use of Students in Public Information Program
Attachments:
Subject:
X.A.2.b.4. 822 News Media Relations
Attachments:
Subject:
X.A.2.b.5. 823, 823 E, 823 R -  Access to Public Records
Attachments:
Subject:
X.A.2.b.6. 830, 830 E, & 830 R -  Community Use of School Facilities
Attachments:
Subject:
X.A.2.b.7. 831 Restrictions on Tobacco, Nicotine and Vapor Products
Attachments:
Subject:
X.A.2.b.8. 831.1 Out of Season Athletic Clinics/Leagues
Attachments:
Subject:
X.A.2.b.9. 832 Weapons on School Premises
Attachments:
Subject:
X.A.2.b.10. 832.1 Public Conduct on School Property
Attachments:
Subject:
X.A.2.b.11. 833 & 833 E -  Facility Use - Pet Restriction
Attachments:
Subject:
X.A.2.b.12. 840 Public Gifts to the Schools
Attachments:
Subject:
X.A.2.b.13. 850 Sales and Solicitations on School Property
Attachments:
Subject:
X.A.2.b.14. 851 & 851 R -  Advertising in the Schools
Attachments:
Subject:
X.A.2.b.15. 860 & 860 R -  Visitors to the Schools During the School Day
Attachments:
Subject:
X.A.2.b.16. 862 Seating at Public Events
Attachments:
Subject:
X.B. DEI Committee 
Subject:
X.B.1. Review Minutes from the 11/20/24 Meeting.
Attachments:
Subject:
X.B.2. Reporting Tool 
Description:
Administration gave an update regarding the discontinuation of the local reporting tool and the progress on the current plan/tool.  The committee made a motion to recommend that the full board consider discontinuing use of the local reporting tool and solely use the Speak Up Speak Out tool. 

https://www.wbay.com/2024/11/13/speak-up-speak-out-tip-line-sees-40-increase-reports/
Subject:
X.C. Curriculum Committee
Subject:
X.C.1. Review the minutes from the 12/02/24 meeting.
Attachments:
Subject:
X.C.2. State of Wisconsin Accountability Report Cards for the 2023-2024 School Year 
Presenter:
Tim Schell
Description:
The slide deck provides a high level overview of our accountability report cards for 2023-2024.  Overall, performance was stable.  Report cards and interpretation resources are included, and our review can go deeper than the slide deck if the Board wishes.  You may want to review the What's New resource in advance of the meeting.
Attachments:
Subject:
X.C.3. Microsoft Office for Business Applications Dual Credit Course through Madison College.
Description:
This is a new course at Madison College that replaces courses that we currently offer.  So that we continue to provide our students with dual credit opportunities in the office applications area, we are responding to the change with this new course.  Madison College communicated this change to us recently this fall, which is why this is coming forward later than usual in our new course process.
Attachments:
Subject:
X.D. Human Resources Committee
Subject:
X.D.1. Review the minutes of the 12/2/24 Human Resources Committee meeting.
Attachments:
Subject:
X.D.2. Adding Provider Hours to the Wellness Clinic During Peak Usage
 
Description:
Based on 23/24 usage trends, the administration is seeking to add provider hours in the Wellness Clinic on Wednesdays to extend appointment availability.  

December - April involves increased acute employee / insured dependents illnesses and health assessment appointments.  Noting the 23/24 fill rates and anecdotal evidence of employees having difficulty making appointments during peak months, SSM is partnering to offer a flexible staffing arrangement.

The attached documents demonstrate the need and anticipated return on the investment in the clinic. The HR committee is recommending approval 3-0, and the budget committee reviewed this agenda item on Thursday with no concerns. 
Attachments:
Subject:
X.E. Co-Curricular Committee
Subject:
X.E.1. Review the minutes of the 12/3/24 Co-Curricular Committee meeting.
Subject:
X.E.2. Review and Consider Club/Org Requests 
Description:
New club/org requests are required by October 31st.  They are then reviewed by the Co-Curricular Committee and then brought to the full board. 
The MSAN and Pickleball  club/org requests were approved by the committee for full board consideration.
MSAN was brought to the committee in July and Pickleball was brought to the committee in December.  
Attachments:
Subject:
X.F. Facility Committee Meeting
Subject:
X.F.1. Review minutes from the 12/04/24 Facility Committee Meeting.
Attachments:
Subject:
X.F.2. Approval of Heritage Elementary School Traffic Flow Redesign
Description:
The purpose of this agenda item is to request board approval of proposals from both Roxanne Johnson (civil engineer) and TADI (traffic engineer) regarding a redesign of the Heritage/Intermediate School site. The District, Roxanne Johnson, the Village of Waunakee staff, and the Village of Waunakee's engineering team have met to review preliminary designs.Vogel is holding back funds from the Heritage Elementary project for this project. Our goal is to complete this work in the summer of 2025. The facility committee is recommending approval 3-0.
Attachments:
Subject:
X.F.3. Approval of Capital Projects
Description:
The purpose of this agenda item is to provide an update on capital projects, and request consideration of additional projects for districtwide capital maintenance. Please note we have added a column to reflect project status. The committee asked the administration to see if they could get more information before the regular board meeting regarding how the nLight system would be utilized by the physical education classes and other classes that would use the fieldhouse/gymnasium during the school day and what the utility savings would be.

The feedback that we received from the high school phy ed department is that nLight control system will likely not be utilized during the day and would only be used by certain athletic groups. The facility committee was recommending approval of the capital projects request, excluding the nLight control system on a 3-0 motion.
Attachments:
Subject:
X.G. Budget Committee
Subject:
X.G.1. Review Minutes from 12/05/24 Meeting
Attachments:
Subject:
X.G.2. Approval of Special Education Contract/Staffing Changes
Description:
The purpose of this agenda item is to request approval of three special education budget items. Administration provided special education financial data that was requested at the last budget committee meeting. Attached please find some special education specific financial data that we reviewed at the budget committee meeting. 

Three topics were discussed with the committee:
1) Nursing contract - The District entered into a private nursing contract for a student specific need. This contract has the potential to utilize the majority of the 24-25 contingency budget. 
2) Unfilled para-educator positions - Tiffany Loken will be present at the meeting to request converting 2 unfilled para-educator positions into 1 teaching position. These para positions were funded through the Transfer of Service funds mentioned above. 
3) Additional para-educator position - Tiffany Loken has been made aware of a student moving into our district who has an IEP requiring a full-time para. This need would be our first 25-26 Transfer of Service request. 
The committee is recommending approval on a 3-0 motion.
Attachments:
Subject:
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XI.A. Administrative Reports/Action Items
Subject:
XI.A.1. Resolution Awarding the Sale of $14,020,000 General Obligation School Building and Facility Improvement Bonds, Series 2024
Description:
The purpose of this agenda item is to request approval of a $14,020,000 borrowing. This is the next round of borrowing for November 2022 $175 million referendum. Attached please find the draft resolution. Also attached please find the most recent version of the financial plan. 

Administration will review the results of the bond sale on Monday. The bond sale takes place during the day on 12/9. 
Attachments:
Subject:
XI.A.2. Approval of 2023-24 Audit Report
Description:
The purpose of this agenda item is to request approval of the final 2023-24 audit report. Attached please find the audit report, management letter, and the actuarial report for post-employment benefits. There's great news to share with our actuarial study. The District's net OPEB liability has decreased from $5.6 million to $3.3 million. This reduction has occurred due to the handbook change for the teacher compensation system, changing demographic of staff, and the increase in assets in our fund 73. 
Attachments:
Subject:
XI.A.3. Announcements/Correspondence
Subject:
XII. CONSENT AGENDA
Subject:
XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of November 2024. Please feel free to reach out to Allie Dye at alexandradye@waunakee.k12.wi.us if you have any questions.
Subject:
XII.B. Finance
Subject:
XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of November 30, 2024 and the Cash Reconciliation report for October 2024.
Attachments:
Subject:
XII.B.2. District Census Report
Description:
The purpose of this agenda item is to review the district census report. The district census report indicates a slightly increased number of students identified between birth to 3-year-old. The number of 4-year-olds is consistent with prior years. Initial expectations for 25-26 kindergarten would be the same number of sections as 24-25. Attached please find the census report for fall of 2024.
Attachments:
Subject:
XII.C. Consideration of Contracts for the Wisconsin Youth Company
Description:
The purpose of this agenda item is to request approval of the Wisconsin Youth Company for the summer of 2025. They have requested the use two school buildings (Prairie and Heritage). Administration is recommending approval including changing the rate from $2,900 to $3,000.
Subject:
XII.D. Consideration of DoJ office of School Safety Annual Safety Plan.
Description:
Due to the size of the safety plan it is posted in the Extras section of the agenda. 
Subject:
XII.E. Safety Drill Logs
Attachments:
Subject:
XII.F. Gifts and Field Trips
Subject:
XII.F.1. Gifts
Subject:
XII.F.2. Field Trips
Subject:
XII.F.2.a. Orchestra Trip - Scotland - Summer 2026
Attachments:
Subject:
XII.G. Approve Individual Teacher, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
XIII. BOARD BUSINESS
Subject:
XIII.A. BOE Listening Sessions for Staff and Students
Subject:
XIII.B. Local Legislators
Subject:
XIII.C. Legislative Update
Subject:
XIII.D. Conventions/Workshops
Description:
Please make sure you have notified Rebecca by the end of the 12/11/23 meeting if you plan to attend the convention and if there are any special pre-conference workshops or meals you wish to attend. 

Thank you.
Subject:
XIV. FUTURE AGENDAS AND MEETINGS
Subject:
XIV.A. Agenda Items for Next Meeting
Subject:
XIV.B. Special Meeting -
Subject:
XIV.C. Budget Committee
Subject:
XIV.D. Co-Curricular Committee
Subject:
XIV.E. Curriculum Committee 
Subject:
XIV.F. DEI Committee
Subject:
XIV.G. Facility Committee
Subject:
XIV.H. Human Resources Committee
Subject:
XIV.I. Policy Committee
Subject:
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
Subject:
XVI. RETURN TO OPEN SESSION
Subject:
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
Subject:
XVIII. ADJOURN

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