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Meeting Agenda
1. Financial Report     
1.A. Financial Report
1.B. Approval of Payment of Claims (Attached separately as Extra)
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions
1.F. WADM Projections
WADM Projections are suspended until October.
1.G. Fund Raisers
1.H. Investments in School Children  
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) PLACEHOLDER – Bid #1215 – Myers-Wilkins Elementary School Bid Package #1 – Additional Bids
2.A.2) PLACEHOLDER – Bid #1222 – Congdon Park Elementary – Bid Package #1 – Additional Bids
2.A.3) PLACEHOLDER - for Bids Related to the LRFP
2.B. R.F.P.s
2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
2.C. Quotes
2.C.1)  Quote #4121 – Asbestos/Lead Abatement at Congdon Park School (Quote opening July 2, 2012 at 2 PM)
Quote #4121 – Asbestos/Lead Abatement at Congdon Park School 
Asbestos/Lead Abatement – Grivette Environmental Management - $27,585.00
2.C.2) PLACEHOLDER – For Quotes Related to the LRFP
3. Policies and Regulations
3.A. Policies
3.B. Regulations
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) Workers’ Compensation and Property/Liability Insurance Policies and Premium Designation
Attached is the information for the insurance premiums for property, inland marine, liability, automobile, crime, umbrella and worker's compensation insurance as presented by  RJF Agencies, Inc. for the policy year from August 1, 2012 to August 1, 2013.
4.B. Change Orders
4.B.1) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Structural and Miscellaneous Metals
Change Order #10, Bid #1165, WS #6 – Northern Industrial Erectors, Inc.
Change Order decrease for a back charge for Gladstone to clean up after iron workers near the attic     Deduct:  $242.00
 
b.  Eastern MS LRFP – Carpentry Materials and installation
Change Order #22, Bid #1165, WS #7 – Lipe Brothers Construction, Inc.
Change Order increase to demo 70 lf of soffit in corridor 2101     Add:  $544.00
 
c.  Eastern MS LRFP – Drywall and Plaster
Change Order #14, Bid #1165, WS #16 – RTL Construction, Inc
Change Order increase to infill above windows in lieu of CMU     Add:  $1,221.00
 
d.  Eastern MS LRFP – Drywall and Plaster
Change Order #15, Bid #1165, WS #16 – RTL Construction, Inc
Change Order decrease for a credit to use existing soffit in the entrance corridor     Deduct:  $1,750.00
4.B.2) Eastern High School (East High School)
a.   East HS LRFP – Steel Erection
Change Order #15, Bid #1175,BP #4 (Contract #0510) – Northern Industrial Erectors, Inc.
Change Order decrease to credit for installation of aluminum arches at the auditorium     Deduct:  $2,030.00

b.   East HS LRFP – Landscaping
Change Order #3, Bid #1175, BP #4 (Contract #3291) – Urban Companies, LLC
Change Order increase to provide sod at the baseball field and retaining wall #2     Add:  $5,172.00
4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP
4.C. Leases
5. Resolutions
5.A. Resolution B-7-12-3042 - Authorized Student Activity Bank Account Signer
5.B. Resolution B-7-12-3043 - 2012-13 Membership in the Minnesota State High School League
5.C. B-7-12-3044 - Resolution Adopting the District’s Health, Safety and Environmental Management Program, for 2012-2013
5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
6. Informational
6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of June 2012
6.B. Revenue Contracts
The Superintendent or the Director of Business Services has signed the following revenue contracts during the month of June 2012
6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following no cost contracts during the month of June 2012
6.D. Facilities Management & Capital Project Status Report
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
6.F. Change Orders Relating to the Long Range Facilities Plan
6.G. Contracts Signed in Relation to the Long Range Facilities Plan - None
6.H. Quarterly Grants and Donations
Attached is a summary of the Grants and Donations for the period of April-June 2012
7. Future Items
7.A. FY 12 Financial Audit
Agenda Item Details Reload Your Meeting
Meeting: July 17, 2012 at 6:30 PM - Business Committee Regular School Board Meeting
Subject:
1. Financial Report     
Description:
Recommendation:  It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:
1.A. Financial Report
Attachments:
Subject:
1.B. Approval of Payment of Claims (Attached separately as Extra)
Description:
This item is attached as an "extra" on BoardBook.
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions
Attachments:
Subject:
1.F. WADM Projections
WADM Projections are suspended until October.
Subject:
1.G. Fund Raisers
Attachments:
Subject:
1.H. Investments in School Children  
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) PLACEHOLDER – Bid #1215 – Myers-Wilkins Elementary School Bid Package #1 – Additional Bids
Subject:
2.A.2) PLACEHOLDER – Bid #1222 – Congdon Park Elementary – Bid Package #1 – Additional Bids
Subject:
2.A.3) PLACEHOLDER - for Bids Related to the LRFP
Subject:
2.B. R.F.P.s
Subject:
2.B.1) PLACEHOLDER – For RFPs Related to the LRFP
Subject:
2.C. Quotes
Subject:
2.C.1)  Quote #4121 – Asbestos/Lead Abatement at Congdon Park School (Quote opening July 2, 2012 at 2 PM)
Quote #4121 – Asbestos/Lead Abatement at Congdon Park School 
Asbestos/Lead Abatement – Grivette Environmental Management - $27,585.00
Description:

Recommentation:  It is recommended the School Board approve entering into a contract with the firm listed above    based on their low responsive quote as provided in response to Quote #4121 – Asbestos/Lead Abatement at Congdon Park School
Attachments:
Subject:
2.C.2) PLACEHOLDER – For Quotes Related to the LRFP
Subject:
3. Policies and Regulations
Subject:
3.A. Policies
Subject:
3.B. Regulations
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.A.1) Workers’ Compensation and Property/Liability Insurance Policies and Premium Designation
Attached is the information for the insurance premiums for property, inland marine, liability, automobile, crime, umbrella and worker's compensation insurance as presented by  RJF Agencies, Inc. for the policy year from August 1, 2012 to August 1, 2013.
Description:

Recommendation:  It is recommended the School Board approve the insurance premiums for property, inland marine, liability, automobile, crime, umbrella and workers' compensation insurance as presented and recommended by RJF Agencies, Inc. for the policy year from August 1, 2012 to August 1, 2013.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.B.1) Eastern Middle School (Ordean East Middle School)
a.  Eastern MS LRFP – Structural and Miscellaneous Metals
Change Order #10, Bid #1165, WS #6 – Northern Industrial Erectors, Inc.
Change Order decrease for a back charge for Gladstone to clean up after iron workers near the attic     Deduct:  $242.00
 
b.  Eastern MS LRFP – Carpentry Materials and installation
Change Order #22, Bid #1165, WS #7 – Lipe Brothers Construction, Inc.
Change Order increase to demo 70 lf of soffit in corridor 2101     Add:  $544.00
 
c.  Eastern MS LRFP – Drywall and Plaster
Change Order #14, Bid #1165, WS #16 – RTL Construction, Inc
Change Order increase to infill above windows in lieu of CMU     Add:  $1,221.00
 
d.  Eastern MS LRFP – Drywall and Plaster
Change Order #15, Bid #1165, WS #16 – RTL Construction, Inc
Change Order decrease for a credit to use existing soffit in the entrance corridor     Deduct:  $1,750.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above at Eastern Middle School (Ordean East Middle School) reflecting a total decrease of $227.00.
Attachments:
Subject:
4.B.2) Eastern High School (East High School)
a.   East HS LRFP – Steel Erection
Change Order #15, Bid #1175,BP #4 (Contract #0510) – Northern Industrial Erectors, Inc.
Change Order decrease to credit for installation of aluminum arches at the auditorium     Deduct:  $2,030.00

b.   East HS LRFP – Landscaping
Change Order #3, Bid #1175, BP #4 (Contract #3291) – Urban Companies, LLC
Change Order increase to provide sod at the baseball field and retaining wall #2     Add:  $5,172.00
Description:

Recommendation:  It is recommended the School Board approve the change orders as listed above at Eastern High School (East High School) reflecting a total increase of $3,142.00.
Attachments:
Subject:
4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. Resolution B-7-12-3042 - Authorized Student Activity Bank Account Signer
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-7-12-3042 - Authorized Student Activity Bank Account Signer
Attachments:
Subject:
5.B. Resolution B-7-12-3043 - 2012-13 Membership in the Minnesota State High School League
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-7-12-3043 - 2012-13 Membership in the Minnesota State High School League
Attachments:
Subject:
5.C. B-7-12-3044 - Resolution Adopting the District’s Health, Safety and Environmental Management Program, for 2012-2013
Description:

Recommendation:  It is recommended that the Duluth School Board approve B-7-12-3044 - Resolution Adopting the District’s Health, Safety and Environmental Management Program, for 2012-2013
Attachments:
Subject:
5.D. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.E. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:
5.F. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
Subject:
6. Informational
Description:
The items listed below are informational only and do not require board action.
Subject:
6.A. Expenditure Contracts
The Superintendent or the Director of Business Services has signed the following expenditure contracts during the month of June 2012
Attachments:
Subject:
6.B. Revenue Contracts
The Superintendent or the Director of Business Services has signed the following revenue contracts during the month of June 2012
Attachments:
Subject:
6.C. Other Contracts
The Superintendent or the Director of Business Services has signed the following no cost contracts during the month of June 2012
Attachments:
Subject:
6.D. Facilities Management & Capital Project Status Report
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Attachments:
Subject:
6.F. Change Orders Relating to the Long Range Facilities Plan
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments:
Subject:
6.G. Contracts Signed in Relation to the Long Range Facilities Plan - None
Description:
Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Subject:
6.H. Quarterly Grants and Donations
Attached is a summary of the Grants and Donations for the period of April-June 2012
Attachments:
Subject:
7. Future Items
Subject:
7.A. FY 12 Financial Audit

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