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December 21, 2017 at 8:00 AM - Regular Board Meeting

Agenda
Call to the Public for Comment - Three Minute Guideline in Effect
Motion to approve the Agenda.
Motion to approve the minutes of the Regular Board Meeting on  December 12th, 2017.
Communications:
Unfinished Business
New Business
Motion to leave regular session and enter into the Public Hearing for the 2018 Budget and General Appropriation Act of the Shiawassee County Road Commission. 
Motion to leave the Public Hearing and enter back into regular session.
Motion to adopt the 2018 Budget and General Appropriation Act of the Shiawassee County Road Commission.
Motion to approve the 2017 Budget Amendment No. 2 as presented and place it on file.
Motion to authorize the following for 2017 year end processing: 
¬∑Authorize the Director of Finance & Human Resources/Clerk to make up to a 50% transfer of primary road allocation to the local road fund or a 50% transfer of local road allocation to the primary road fund to be authorized for 2017.
·Authorize the Director of Finance & Human Resources/Clerk to make line item adjustments on the Statement of Fund Balance (General Appropriations Budget) (MPA631 of 1978), and authorize the Director of Finance & Human Resources/Clerk to allocate the distributive and fringe benefit expenditures to the various categories in the same proportion as the allocation of actual distributive and fringe benefit expenditures at the end of the 2017 year.
·Authorize the Director of Finance & Human Resources/Clerk to process vendor checks and deposit money with the Treasurer's Office on December 29th, 2017, if needed, and that these checks will be reviewed by the Commissioners on January 9th, 2018.
Motion to authorize our Engineer's Assistant, Christopher Cannon, to attend the 2018 Highway Conference hosted by the County Road Association in addition to the Director of Finance, Jennifer Rosser, the Managing Director, Brent Friess, Commissioner John Michalec, and Superintendent of Operations, Troy Howes.
Motion to approve and authorize the Managing Director, Brent Friess to sign the attached contract with Stevens, Kirinovic & Tucker, P.C. to provide audit services for 2018, 2019 and 2020 at a cost not to exceed $8,500.00 annually noting that additional services rendered outside the scope of the audit will be billed separately per the contract.
Motion to approve the resolution to accept Caledonia Drive Extension and place on our ACT 51 certified mileage and maps.                 
Motion to approve the resolution to accept Road A and place on our ACT 51 certified mileage and maps.
Motion to approve the resolution to accept (Old) Hibbard Road and place on our ACT 51 certified mileage and maps.
Managing Director's Report
MTA Meeting hosted by Shiawassee Township at Caledonia Charter Township Hall - Tuesday, January 2nd, 2018 at 7:00 p.m.
Woodhull Township Meeting - Wednesday, January 3rd, 2018 at 7:00 p.m.
Perry Township Meeting - Wednesday, January 3rd, 2018 at 8 p.m.
Fairfield Township Meeting - Thursday, January 4th, 2018 at 7:00 p.m.
Hazelton Township Meeting - Monday, January 8th, 2018 at 7:00 p.m.
New Haven Township Meeting - Monday, January 8th, 2018 at 8:00 p.m.
CRA Update
Director of Finance Report    
CRASIF 2016-2017 Payroll Audit refund
2017 A/R Aging Update
Superintendent of Operations Report
Maintenance Update
Equipment Superintendent Report
Equipment Update
Accounts Payable
Motion to approve the payment of the bills.
Closed Session
Motion to leave regular session and enter into closed session to discuss contract negotiations and review the closed session minutes of December 12th, 2017.
Motion to leave closed session and return to regular session.
Motion to approve the closed session minutes of December 12th, 2017.
Call to the Public for Comment - Three-Minute Guideline in Effect:
Commissioner Comments
Next Regular Board Meeting is Tuesday, January 9th, 2018 @ 7:30 a.m.
Adjourn
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