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June 8, 2015 at 7:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER:  ROLL CALL
Description:  Board of Education:
____ President Wasserman
____ Vice President Brandstadt
____ Secretary Baker
____ Treasurer Singer
____ Member Frazee
____ Member Gorton
____ Member McFarland

Central Staff:
Mr. Sharrow, Superintendent
Mr. Verlinde, Assistant Superintendent
Mr. Cooper, Associate Superintendent: Finance/Facilities/Operations
Mr. Brutyn, Associate Superintendent: Curriculum/Instruction/Assessment
2. CONSENT AGENDA
2.1. Approval of the Meeting Minutes from the May 18, 2015 Regular Meeting
2.2. The following staff members have announced their resignation effective as of the dates indicated:
Description:  <> David Abbott, Teacher, Midland High, June 11, 2015
<> Carol Brown, Paraprofessional, H. H. Dow High, June 10, 2015
<> Janet Greif, Principal, Midland High, June 30, 2015
<> Leslie Haydanek, Paraprofessional, Siebert Elementary, June 10, 2015
<> Ashley Reinhardt, Paraprofessional, H. H. Dow High, May 22, 2015
<> Chelsea N. Schmidt, Spanish Teacher, Carpenter Elementary, June 11, 2015
<> Mallarie Wood, Paraprofessional, Woodcrest Elementary, June 10, 2015
2.3. The following tenure teachers have requested a leave of absence for the 2015-16 school year:
Description:  Coreen M. Daniels, Amy Guenther, Christine M. Johnson, Meredith LeBaron, Jennifer Suarez
2.4. Teacher Attaining Tenure Status
Description:  Amy Denay has successfully completed her probationary period at the end of the current school year and is recommended for legal tenure status effective at the start of the 2015-16 school year.
2.5. Workers Compensation Insurance
Description:         The school district’s two-year service contract with CMI, a York Risk Services Company, (formerly Citizens Management Inc.), of Howell, Michigan, expires on June 30, 2015.
       CMI supervises claims payments, conducts claims investigations and provides assistance in filing reports and statistical data with the State of Michigan.  
       An employer must have a contract with an excess insurance agency in order to provide self- insured overage for workers’ compensation claims.  Last year the district approved a one-year contract with Midwest Employers for an annual premium of $40,023.  
       CMI requested bids on our behalf for the renewal of the excess insurance coverage and Midwest Employers from Chesterfield, MO provided the only bid of $40,023 (annual premium) and $36,021 (minimum premium).  Midwest has an A+ rating (Superior). The coverage they are providing has a $400,000 specific retention as well as $1,369,034 aggregate retention (deductible).
       The administration recommends approval of a two-year contract with Midwest Employers to provide excess workers’ compensation coverage for the period July 1, 2015 through June 30, 2017.
       There is also an estimated annual premium of $11,280 for the TPA annual service fee which includes claims administration and managed care cost review by CMI.  The premium is estimated because it is based on the district’s total actual payroll for each of the two years.
       The administration recommends approval of a two-year contract with CMI and Midwest Employers to provide workers’ compensation coverage for the period July 1, 2015 through June 30, 2017.
2.6. Approval of the payment of school system's bills for the month of April, 2015, as listed in the check registers prepared by Ms. Laux, in the total amount of $6,916,249 is recommended. The distribution of obligations, by fund, is included in the documentation.
2.7. Legal Invoices for Payment
Description:  Approval is requested to authorize payment for the following invoices:
<> Thrun, $  2,233.40, May 30, 2015, Professional Legal Fees
<> Thrun, $85,556.08, May 21, 2015, Professional Fees Related to Series 1 School Building and Site Bonds
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
        FOR INFORMATION
3.1. June Shining Stars (Sharrow)
3.2. Presentation of 2015-16 General Operating Budget (Cooper)
3.3. Public Hearing of 2015-16 General Operating Budget (Wasserman)
4. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
FOR ACTION
4.1. Administrative Appointment: Mr. Jeffrey Jaster as Midland High Principal (Sharrow)
4.2. Administrative Appointment: Mr. Dirk Deboer as Northeast Middle School Principal (Sharrow)
4.3. French and Associates contract for bond projects architectural services (Sharrow)
4.4. Barton Malow contract for bond projects construction management services (Sharrow)
4.5. Layoff/Reduction of Teaching Staff for 2015-16 (Sharrow)
4.6. Approval of Summer Tax Rate (Cooper)
Description:  The Board of Education must certify the tax rate that is to be levied in the summer of 2015 on the property of the school district which is within the City of Midland. Administration recommends approval of the attached resolution.
5. REQUESTS TO ADDRESS THE BOARD
Description:  No hearings have been requested.
6. CURRICULUM, ASSESSMENT AND INSTRUCTION
Description:  Study Committee Chair:  Lynn Baker; Staff Resource Person: Mr. Brutyn
6.1. Curriculum, Instruction and Assessment (CIA) Study Committee Minutes from May 18, 2015 (Ms. Baker, Chair)
6.2. District/School Improvement Plans
Description:            In compliance with Public Act 335, the District School Improvement Committee reviewed and gave feedback on each of the Building School Improvement Plans and the District Improvement Plan.  These plans describe the strategies that each building will implement to move toward 100% student proficiency.
          The law requires the Board to approve the District Plan and each of the Building Plans.  These plans will be brought to the Board for action at the next meeting.
6.3. The following books are being presented for the 28-day period of examination (IB TOK). This book is available for review at the office of Curriculum and Instruction.
Description:  These books will be used for IB Theory of Knowledge SL A .3:
Title:           Theory of Knowledge for the IB Diploma
Authors:      Alchin, Henly
Publisher:   Hodder Education
Copyright:   2014

Title:           Theory of Knowledge for the IB Diploma 3rd Ed Teaching & Learning Resources
Authors:      Alchin, Henly
Publisher:   Hodder Education
Copyright:   2015
7. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Pam Singer; Staff Resource Person:  Mr. Cooper
7.1. For Information--Gifts totaling $9,799.79
Description:  <> $   250.00 for Adams Elementary Consumers Energy Education Program for 4th graders from the National Energy Foundation
From Midland Kiwanis Foundation:
<> $3,375.00 for Eastlawn 2015 Summer SMEK Camp student tuition support
<> $   600.00 for Woodcrest first grade classroom reading materials
From Midland Area Community Foundation:
<> $2,999.79 for H. H. Dow High table tennis supplies from the Midland County Youth Action Council
<> $1,000.00 for Midland High track& field program from Dow Chemical communityGives Fund
<> $1,575.00 for Midland High incentive program for at-risk youth from Kennylou Wold Educational Endowment Fund
7.2. For Action--Gifts totaling $17,194.30
Description:  <> $17,194.30 for computers and computer cart from Adams Elementary PTO
8. HUMAN RESOURCES
Description:  Study Committee Chair: Scott McFarland; Staff Resource Person:  Mr. Verlinde
8.1. The following staff members have announced their retirement effective as of the date indicated:
Description:  <> Ms. Kathy Peretz, Music Teacher, Midland High School, June 30, 2015
<> Mrs. Patricia Verlinde, Paraprofessional, Chestnut Hill Elementary, June 10, 2015
<> Mr. Tommy Wallace, Bus Driver, Transportation Department, June 10, 2015
8.2. Under the terms of the current contract between the Board of Education of the Midland Public Schools and the Midland City Education Association, a contract lease has been granted to Ms. Viola Collin, president of the MCEA, for the 2015-16 school year.
9. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
9.1. For Information--Letters from the Board of Education or the school system to:
Description:  Jefferson Parent Advisory Committee
Jefferson Music Parents Association
Midland Area Community Foundation

H. H. Dow High School Athletic Booster Club
Chestnut Hill Elementary PTO

Ms. Tracy Renfro, Chestnut Hill Elementary School
Northwood University
Midland Kiwanis Foundation
Friends of the Bay City State Recreation Area
Lowe's Charitable and Educational Foundation
The Dow Chemical Company Foundation
10. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> June 15. 2015 (Special Meeting)
<> June 22, 2015
<> July 20, 2015
<> August 17, 2015
<> September 21, 2015
<> October 19, 2015
<> November 16, 2015
<> December 14, 2015
11. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
11.1. Hearing from Board Members
11.2. Announcements from Superintendent Sharrow
12. CLOSED SESSION
Description:  Midland City Education Association Negotiations Discussion
Midland Federation of Paraprofessionals Negotiations Discussion
13. ADJOURNMENT
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