Projector: July 16, 2013 at 6:30 PM - Business Committee - Regular School Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections
WADM Projections are suspended until October.

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.B.1) RFP #298 – Asbestos 3-Year Reinspection and Management Plan Update
Proposals were solicited from eight consultants for the
District-wide Asbestos 3-Year Reinspection and Management Plan Update. One Proposal was received from Arrowhead Consulting & Testing, Inc. in response to this request with an estimated value of $24,500.00 plus an additional $15.00 per sample unit cost for bulk sampling.

2.C. Quotes

2.C.1) PLACEHOLDER - for Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) Workers' Compensation and Property Liability Insurance Policies and Premium Designation
The information for the insurance premiums for property, inland marine liability, automobile, crime, umbrella and workers' compensation insurance was presented by RJF Agencies, Inc.

4.A.2) Grant School Community Collaborative -Blue Cross Blue Shield Project
Attached is a contract with the Grant School Community Collaborative for a BCBS Project in the amount of $8,912.00.

4.B. Change Orders

4.B.1) Congdon Park Elementary School
a. Congdon Park ES LRFP – Concrete
Change Order #6, Bid #1222, WS #3 – Kelleher Construction, Inc.
Change Order increase for concrete walls and ramps      Add: $16,834.00

b. Congdon Park ES LRFP – Masonry
Change Order #10, Bid #1223, WS #5 – Harbor City Masonry, Inc.
Change Order increase due to clarification of the orientation of steel angle at the roof along the new existing gym wall; for interior lift modifications; and to remove the brick for the lintel      Add: $9,742.00

c. Congdon Park ES LRFP – Drywall/Plaster & Framing
Change Order #8, Bid #1223, WS #15 – Custom Drywall, Inc.
Change Order increase for additional drywall field changes due to unforeseen conditions     Add: $19,606.00

4.B.2) Myers-Wilkins Elementary School
a. Myers-Wilkins ES LRFP – Miscellaneous Specialties - Supply
Change Order #2, Bid #1215, Contract #1000 – Building Material Supply, Inc.
Change Order increase to supply restroom mirrors and shower accessories Add: $839.00

4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-7-13-3113 - Authorizing the Reconveyance of Real Property to the State of Minnesota and Execution of Documents Required for this Purpose

5.B. Resolution B-7-13-3114 - Authorizing the Purchase of Real Property near Nettleton School

5.C. Resolution B-7-13-3115 - Granting a Pedestrian and Bike Trail Easement to the City of Duluth at Central High School

5.D. Resolution B-7-13-3116 Resolution adopting the District’s Health, Safety and Environmental Management Program for 2013-2014

5.E. Resolution to Approve the Ten-Year Capital Facilities Plan – 2013 Update

5.F. Resolution B-7-13-3112 - Authorized Student Account Signer

5.G. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of June 2013

6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of June 2013

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.F. Change Orders Pertaining to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.

6.G. Contracts Signed in Relation to the Long-range Facilities Plan
Kerry Leider will be in attendance to answer questions regarding the attached report.

6.H. Quarterly Grants and Donations

6.I. Legislative Outcomes for DTRFA
Jay Stoffel presented information on legislative outcomes for the DTRFA.

7. Future Items

7.A. Election Related Resolutions

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	July 16, 2013 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:	1. Financial Report
Subject:	1.A. Financial Report
Attachments: May 2013 Cash Flow May 2013 Cash Flow 7/1/2013 at 2:51 PM May13 Financial Statements Black and White May13 Financial Statements Black and White 7/1/2013 at 2:51 PM
Subject:	1.B. Approval of Payment of Claims This item is attached as an "extra" on board book.
Subject:	1.C. Budget Revisions
Attachments: May 2013 Budget Changes Report May 2013 Budget Changes Report 7/1/2013 at 2:53 PM
Subject:	1.D. Wire Transfers
Attachments: May 2013 Wire Transfer Report May 2013 Wire Transfer Report 7/1/2013 at 2:54 PM
Subject:	1.E. Investment Transactions
Attachments: Investment Activity 0513 Investment Activity 0513 7/10/2013 at 11:27 AM
Subject:	1.F. WADM Projections WADM Projections are suspended until October.
Subject:	1.G. Fund Raisers
Attachments: Fund Raisers Fund Raisers 7/1/2013 at 2:54 PM
Subject:	1.H. Investments in School Children
Attachments: Donations Donations 7/1/2013 at 2:57 PM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) PLACEHOLDER - for Bids Related to the LRFP
Subject:	2.B. R.F.P.s
Subject:	2.B.1) RFP #298 – Asbestos 3-Year Reinspection and Management Plan Update Proposals were solicited from eight consultants for the District-wide Asbestos 3-Year Reinspection and Management Plan Update. One Proposal was received from Arrowhead Consulting & Testing, Inc. in response to this request with an estimated value of $24,500.00 plus an additional $15.00 per sample unit cost for bulk sampling.
Description: Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive proposal as shown on the Proposal Tab and Letter of recommendation, as provided in response to RFP #298 – Asbestos 3-Year Reinspection and Management Plan Update.
Attachments: RFP _298 - Memo - Asbestos 3-Yr. Re-inspection Services RFP _298 - Memo - Asbestos 3-Yr. Re-inspection Services 7/10/2013 at 3:41 PM RFP _298 - Proposal RFP _298 - Proposal 7/10/2013 at 4:02 PM RFP _298-Asbestos 3-Year Reinspection Proposal Tabulation 2013 RFP _298-Asbestos 3-Year Reinspection Proposal Tabulation 2013 7/10/2013 at 4:02 PM
Subject:	2.C. Quotes
Subject:	2.C.1) PLACEHOLDER - for Quotes Related to the LRFP
Subject:	3. Policies and Regulations
Subject:	3.A. Policies
Subject:	3.B. Regulations
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.A.1) Workers' Compensation and Property Liability Insurance Policies and Premium Designation The information for the insurance premiums for property, inland marine liability, automobile, crime, umbrella and workers' compensation insurance was presented by RJF Agencies, Inc.
Description: Recommendation: It is recommended that the Duluth School Board approve the insurance premiums for property, inland marine liability, automobile, crime, umbrella and workers' compensation insurance as modified by RJF Agencies, Inc. for the policy year from August 1, 2013 to August 1, 2014.
Subject:	4.A.2) Grant School Community Collaborative -Blue Cross Blue Shield Project Attached is a contract with the Grant School Community Collaborative for a BCBS Project in the amount of $8,912.00.
Description: Recommendation: It is recommended that the Duluth School Board approve the contract with the Grant School Community Collaborative for $8,912.00.
Attachments: Grant Comm Collab Grant Comm Collab 7/10/2013 at 11:55 AM
Subject:	4.B. Change Orders
Subject:	4.B.1) Congdon Park Elementary School a. Congdon Park ES LRFP – Concrete Change Order #6, Bid #1222, WS #3 – Kelleher Construction, Inc. Change Order increase for concrete walls and ramps Add: $16,834.00 b. Congdon Park ES LRFP – Masonry Change Order #10, Bid #1223, WS #5 – Harbor City Masonry, Inc. Change Order increase due to clarification of the orientation of steel angle at the roof along the new existing gym wall; for interior lift modifications; and to remove the brick for the lintel Add: $9,742.00 c. Congdon Park ES LRFP – Drywall/Plaster & Framing Change Order #8, Bid #1223, WS #15 – Custom Drywall, Inc. Change Order increase for additional drywall field changes due to unforeseen conditions Add: $19,606.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above at Congdon Park Elementary School reflecting a total increase of $46,182.00.
Attachments: 1222-3 - CO _6 SB Memo-Kelleher CPES 1222-3 - CO _6 SB Memo-Kelleher CPES 7/1/2013 at 2:57 PM 1222-03 - CO _6 - Kelleher CPES 1222-03 - CO _6 - Kelleher CPES 7/1/2013 at 2:57 PM 1223-5 - CO _10 SB Memo-Harbor City Masonry CPES 1223-5 - CO _10 SB Memo-Harbor City Masonry CPES 7/1/2013 at 2:58 PM 1223-05 - CO _10 - Harbor City Masonry - CPES 1223-05 - CO _10 - Harbor City Masonry - CPES 7/1/2013 at 2:58 PM 1223-15 - CO _8 SB Memo-Custom Drywall CPES 1223-15 - CO _8 SB Memo-Custom Drywall CPES 7/1/2013 at 3:00 PM 1223-15 - CO _8 - Custom Drywall -CPES 1223-15 - CO _8 - Custom Drywall -CPES 7/1/2013 at 3:00 PM
Subject:	4.B.2) Myers-Wilkins Elementary School a. Myers-Wilkins ES LRFP – Miscellaneous Specialties - Supply Change Order #2, Bid #1215, Contract #1000 – Building Material Supply, Inc. Change Order increase to supply restroom mirrors and shower accessories Add: $839.00
Description: Recommendation: It is recommended the School Board approve the change order as listed above atMyers-Wilkins Elementary School reflecting a total increase of $839.00.
Attachments: 1215-1000- CO _2 SB Memo-Building Material Supply MWES 1215-1000- CO _2 SB Memo-Building Material Supply MWES 7/1/2013 at 3:00 PM 1215-1000 - CO _2 - Building Material Supply - MWES 1215-1000 - CO _2 - Building Material Supply - MWES 7/1/2013 at 3:00 PM
Subject:	4.B.3) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. Resolution B-7-13-3113 - Authorizing the Reconveyance of Real Property to the State of Minnesota and Execution of Documents Required for this Purpose
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-13-311 - Authorizing the Reconveyance of Real Property to the State of Minnesota and Execution of Documents Required for this Purpose.
Attachments: R E S O L U T I O N Reconveyance of Forfeited Land Near Nettleton School R E S O L U T I O N Reconveyance of Forfeited Land Near Nettleton School 7/2/2013 at 3:13 PM
Subject:	5.B. Resolution B-7-13-3114 - Authorizing the Purchase of Real Property near Nettleton School
Description: Recommendation: It is recommended the Duluth School Board approve Resolution B-7-13-3114 - Authorizing the Purchase of Real Property near Nettleton School
Attachments: R E S O L U T I O N_-Purchase-Nettleton_School_Property KML R E S O L U T I O N_-Purchase-Nettleton_School_Property KML 7/10/2013 at 4:05 PM
Subject:	5.C. Resolution B-7-13-3115 - Granting a Pedestrian and Bike Trail Easement to the City of Duluth at Central High School
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-13-3115 - Granting a Pedestrian and Bike Trail Easement to the City of Duluth at Central High School
Attachments: RESOLUTION - City of Duluth Central Pedestrian & Bike Easement RESOLUTION - City of Duluth Central Pedestrian & Bike Easement 7/3/2013 at 8:12 AM EASEMENT EXHIBIT - Central HS Bike Trail EASEMENT EXHIBIT - Central HS Bike Trail 7/3/2013 at 8:12 AM
Subject:	5.D. Resolution B-7-13-3116 Resolution adopting the District’s Health, Safety and Environmental Management Program for 2013-2014
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-13-3116 Resolution adopting the District’s Health, Safety and Environmental Management Program for 2013-2014
Attachments: RESOLUTION_Health_&_Safety_13-14 RESOLUTION_Health_&_Safety_13-14 7/10/2013 at 11:55 AM
Subject:	5.E. Resolution to Approve the Ten-Year Capital Facilities Plan – 2013 Update
Attachments: RESOLUTION - 2013 Update Ten-Year Plan RESOLUTION - 2013 Update Ten-Year Plan 7/3/2013 at 8:23 AM 10 yr Plan Deficiencies Cost List 2013 10 yr Plan Deficiencies Cost List 2013 7/10/2013 at 3:27 PM
Subject:	5.F. Resolution B-7-13-3112 - Authorized Student Account Signer
Description: Recommendation: It is recommended tha the Duluth School Board approve Resolution B-7-13-3112 - Authorized Student Account Signer
Attachments: 3112-Acct Signer Resolution July 2013 3112-Acct Signer Resolution July 2013 7/1/2013 at 3:24 PM
Subject:	5.G. PLACEHOLDER – Resolution authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	6. Informational - These items are provided for informational purposes only and no action is required.
Subject:	6.A. Expenditure Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of June 2013
Attachments: Expenditure Contracts Expenditure Contracts 7/1/2013 at 3:08 PM Expenditure Contracts Expenditure Contracts 7/1/2013 at 3:22 PM
Subject:	6.B. Revenue Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of June 2013
Attachments: Revenue Contracts Revenue Contracts 7/1/2013 at 3:08 PM So SLC Soil & Water LEASE AMENDMENT & Cover Ltr-HOCHS So SLC Soil & Water LEASE AMENDMENT & Cover Ltr-HOCHS 7/1/2013 at 3:09 PM
Subject:	6.C. Other Contracts - None
Subject:	6.D. Facilities Management & Capital Project Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: June FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT June FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 7/2/2013 at 3:25 PM May 2013 Fund 6 May 2013 Fund 6 7/2/2013 at 3:27 PM
Subject:	6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: JCI LRFP Status Report 070213 JCI LRFP Status Report 070213 7/2/2013 at 4:11 PM
Subject:	6.F. Change Orders Pertaining to the Long-range Facilities Plan Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments: SB Agenda Attachment re June Change Orders 6-30-13 SB Agenda Attachment re June Change Orders 6-30-13 7/2/2013 at 3:28 PM
Subject:	6.G. Contracts Signed in Relation to the Long-range Facilities Plan Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments: SB Agenda Attachment re June Contracts SB Agenda Attachment re June Contracts 7/2/2013 at 3:28 PM
Subject:	6.H. Quarterly Grants and Donations
Attachments: Quarterly Grants - Donations Quarterly Grants - Donations 7/2/2013 at 3:38 PM
Subject:	6.I. Legislative Outcomes for DTRFA Jay Stoffel presented information on legislative outcomes for the DTRFA.
Attachments: DTRFA Update DTRFA Update 7/10/2013 at 11:54 AM
Subject:	7. Future Items
Subject:	7.A. Election Related Resolutions

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