Meeting Agenda
I. CALL TO ORDER
II. ROLL CALL
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c) (e)(f) and (g)
III.A. Review Minutes of the April 14, 2025 regular meeting 
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
III.C. Review Student Discipline/Expulsion Recommendation
III.D. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
III.E. Review Individual Co-Curricular / Recommendations
III.F. Review Summer School Contract Recommendations
IV. RETURN TO OPEN SESSION
V. BOARD DEVELOPMENT WORKSHOP
V.A. Great on Their Behalf by AJ Crabill book study
VI. APPROVAL OF MINUTES
VI.A. Review Minutes of April 14, 2025 regular meeting, the April 28, 2025 Curriculum Presentations meeting and the April 29, 2025 Re-Organizational Meeting. 
VII. APPROVAL OF AGENDA AND ADDITIONS
VIII. PUBLIC COMMENTS
VIII.A. The Waunakee Community Services Department Presents the Friends of the Community Award.
VIII.B. Dane County New Teacher Project 
IX. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
IX.A. Student Reports
IX.A.1. Student Council Report
IX.A.2. Foreign Exchange Students Recognition
IX.A.3. Warrior Spotlight
IX.B. Staff Report
IX.C. Board Reports/Action Items
IX.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
IX.C.2. CESA 2 Delegate Convention June 2025
IX.C.3. Board 2025-2026 Committee Assignments
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
X.A. Budget Committee
X.A.1. Review Minutes of the Budget Committee Meeting on May 5, 2025.
X.A.2. 2025-2026 Planning 
X.A.2.a. Approval of First Draft of 2025-26 Budget
X.A.2.b. Approval of 25-26 Student Fees
X.A.2.c. Approval of 25-26 Facility Use Fees
X.A.2.d. Review Fund 10
X.A.2.e. Review Fund 27
X.A.2.f. Review Fund 50
X.A.2.g. Review Fund 80
X.B. Facility Committee
X.B.1. Review the minutes of the May 6, 2025 Facility meeting.
X.B.2. Approval of the Capital Maintenance Requests 
X.B.2.a. Branding Projects
X.B.2.b. Districtwide Capital Maintenance Projects
X.C. Human Resources Committee Meeting
X.C.1. Review the April 15, 2025 HR Negotiations meeting and the May 7, 2025 regular HR  Meeting Minutes 
X.C.2. Consideration of the Tentative Agreement with the Waunakee Teachers Association on Base Wage Increase for 2025-2026. 
X.C.3. Consideration of pay increases for 2025-2026 for Administration, Administrative Support, Administrative Assistants, Classified staff, Custodial/Maintenance Staff and supplemental pay for Teachers.   
X.C.4. Consideration of additional pay increases for 2025-2026 for Administrative Assistants, Classified Staff, and Custodial / Maintenance Staff using Operational Referendum Funds.
X.C.5. Consideration of Staff Employment Guidelines (Handbooks)
X.D. Curriculum Committee Meeting 
X.D.1. Review the minutes of the 4/24/25 Curriculum Committee Meeting 
X.D.2. Textbook Requests - Approvals
X.D.3. Curriculum Project Requests-Approvals 
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XI.A. Administrative Reports/Action Items
XI.A.1. Announcements/Correspondence
XII. CONSENT AGENDA
XII.A. Approval of Checks
XII.A.1. Monthly Financial Reports
XII.B. Cooper and Tweed Scholarships
XII.C. Consideration of K-6 Family/Student Handbook
XII.D. Consideration of 2025-26 Pupil Transportation Handbook
XII.E. Consideration of Open Enrollment Applications for 2025-26
XII.F. Consideration of Foreign Exchange Students for the 2025-2026 school year
XII.G. Consideration of the 2026-2027 Teacher Calendar
XII.H. Dane County New Teacher Project Intergovernmental Agreement
XII.I. Safety Drills Report
XII.J. Gifts and Field Trips
XII.J.1. Gifts
XII.J.2. Field Trips
XII.J.2.a. FBLA National Leadership Conf.  - Anaheim CA June 28-July 3
XII.J.2.b. Future Problem Solving Program World Finals June 4-June 8 -  Bloomington Indiana
XII.J.2.c. Middle School Washington DC - June 12 - June 18 2025
XII.J.2.d. Science & Service trip to Sweden and Denmark - June 16-24, 2025.
XII.J.2.e. Middle School Skills USA Nationals Trip  - Atlanta, GA - June 23-28, 2025
XII.J.2.f. Physics Lab Trip to Great America, Gurnee IL May 23, 2025
XII.J.2.g. HOSA Leadership Conference Nashville TN June 17-22, 2025
XII.J.2.h. Spanish Trip - Spain June 19-30, 2025
XII.K. Review Individual Teacher/Administrative/Administrative Support Contract Recommendations, Resignations, Leaves, and Retirements/Resignations.
XII.L. Summer School Recommendations
XIII. BOARD BUSINESS
XIII.A. Board of Education Coaching
XIII.A.1. CESA 6 - Ted Neitkze
XIII.A.2. AJ Crabill - Author of Great on Their Behalf.
XIII.B. Correspondence
XIII.B.1. Staff Recognition Celebration - May 16, 2025 starting at 6:30PM at the High School
XIV. FUTURE AGENDAS AND MEETINGS
XIV.A. Agenda Items for Next Meeting
XIV.B. Special Meeting
XIV.C. Budget Committee
XIV.D. Co-Curricular Committee
XIV.E. Curriculum Committee
XIV.F. Facility Committee
XIV.G. DEI Committee
XIV.H. Human Resources Committee
XIV.I. Policy Committee
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under Agenda Item III
XVI. RETURN TO OPEN SESSION
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
XVIII. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: May 12, 2025 at 6:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. ROLL CALL
Subject:
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTUES 19.85 (1) (c) (e)(f) and (g)
Subject:
III.A. Review Minutes of the April 14, 2025 regular meeting 
Subject:
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
Subject:
III.C. Review Student Discipline/Expulsion Recommendation
Subject:
III.D. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
III.E. Review Individual Co-Curricular / Recommendations
Description:
There are no Co-Curricular updates as of the release of the agenda.
Subject:
III.F. Review Summer School Contract Recommendations
Subject:
IV. RETURN TO OPEN SESSION
Subject:
V. BOARD DEVELOPMENT WORKSHOP
Subject:
V.A. Great on Their Behalf by AJ Crabill book study
Description:
Chapter 2 will be discussed.  Board, please be prepared to discuss one statement or item from chapter 2 that stood out to you and how it pertains to the good of the order. 
Subject:
VI. APPROVAL OF MINUTES
Subject:
VI.A. Review Minutes of April 14, 2025 regular meeting, the April 28, 2025 Curriculum Presentations meeting and the April 29, 2025 Re-Organizational Meeting. 
Attachments:
Subject:
VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
Subject:
VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
Attachments:
Subject:
VIII.A. The Waunakee Community Services Department Presents the Friends of the Community Award.
Attachments:
Subject:
VIII.B. Dane County New Teacher Project 
Description:
Heather Lott, Tom Howe, and Sharon Nelson will speak on the Dane County New Teacher Project.  
Subject:
IX. TEACHING STAFF, STUDENTS, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
IX.A. Student Reports
Subject:
IX.A.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
Subject:
IX.A.2. Foreign Exchange Students Recognition
Subject:
IX.A.3. Warrior Spotlight
Description:
A brief update will be shared by the High School Youth Apprenticeship Program and the Middle School Skills USA Group.
Attachments:
Subject:
IX.B. Staff Report
Description:
Members of the WTA will provide an update to the Board from the Teachers.
Subject:
IX.C. Board Reports/Action Items
Subject:
IX.C.1. Individual Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Subject:
IX.C.2. CESA 2 Delegate Convention June 2025
Description:
The CESA 2 Delegate convention  is scheduled for Tuesday June 17, 2025 @ 7pm.  Dawn Heinrichs will be our delegate.
Attachments:
Subject:
IX.C.3. Board 2025-2026 Committee Assignments
Description:
Board President, Joan Ensign and Vice President Dawn Heinrichs, will share the Board's committee assignments that they recommend based on the committee membership interest survey each member filled out as part of the reorganizational process.  They will also name who they designate as chair for each committee.

The recommendations are attached.
Attachments:
Subject:
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
X.A. Budget Committee
Subject:
X.A.1. Review Minutes of the Budget Committee Meeting on May 5, 2025.
Attachments:
Subject:
X.A.2. 2025-2026 Planning 
Subject:
X.A.2.a. Approval of First Draft of 2025-26 Budget
Description:
The purpose of this agenda item is to review the first draft of the budget for the 25-26 school year. I have attached the first draft of the budget for your review. Please note that the first draft of the budget is based on the following:
1. The $0/student increase in the per pupil categorical aid, with a $325/student increase in the revenue limit formula
2. The personnel cost line includes an inflationary salary increase of 2.95%, implementation of the teacher and classified staff compensation systems, implementation of the classified staff opertaional referendum funds pay adjustments, a 0% increase in dental insurance rates, and a 5% increase for health insurance rates, utilities, and transportation.
3. The capital maintenance projects are funded from Fund 49
4. The first draft includes an increase of 1.4 FTE, as outlined on page 13 of the document.
5. The debt service fund includes the financial plan from the last borrowing that the board approved in March.
6. All of the remaining budget requests have been placed on hold at this time.

The second draft of the budget in June will include:
1. Grant allocations, if available
2. Staffing updates based on additional schedule changes, reallocation proposals or new positions
3. Updates to the Food Service budget (Fund 50), and other budgets as a result of School Board approved student fees
4. Updates to the gift fund (Fund 21)
5. Updates to building/department revenue accounts and corresponding expense accounts
Please let me know if you have any questions on the first draft of the budget.

The committee is recommending approval 3-0.
Attachments:
Subject:
X.A.2.b. Approval of 25-26 Student Fees
Description:
Attached please find the proposed student fees for the 2025-2026 school year.  There has been one change since the committee meeting. The large instrument fee increase for Intermediate School and High School was not included and the document now reflects the committee approved increase that the Middle School had. The budget committee is recommending approval 3-0.
Attachments:
Subject:
X.A.2.c. Approval of 25-26 Facility Use Fees
Description:
Attached please find the proposed facility use fees for the 2025-2026 school year. Nick Conrad has updated several of the fees for consideration by the Budget Committee and has provided background information in the attachments for clarification. The committee is recommending approval 3-0.
Attachments:
Subject:
X.A.2.d. Review Fund 10
Description:
The first draft of the budget includes transferring $100,000 of uitlity costs to fund 80 through the use of the DataWrangler service. Please note this transfer is grounded in properly allocating utility costs from community service usage in fund 10. The recommendation is connected a request to use these funds for continuous improvement teams for each building. Attached please find a document from Dr. Brown that explains the role of continuous improvement teams.

Administration met with Lamers on Aril 24th to discuss implementation of the school board motion from April. It is not possible to separate the costs of the app from the costs of the equpiment that is necessary for the operation of the app. Administration is recommending Lamers purchase all equipment associated with the app and security cameras as presented in their per route increase proposal. The transportation budget will need reallocation from costs currently being spent in other categories (McKinney Vento student transportation).

NEW FOR BOARD MEETING: Attached please find a budget and position description for the 2025-26 youth apprenticeship grant program. At the March 31st board meeting, the school board voted to discontinue our participation in the Dane County program. As a result, Waunakee will the fiscal agent for our own program. Administration is recommending approval of revising the first draft of the budget to include this program. 
Attachments:
Subject:
X.A.2.e. Review Fund 27
Description:
The first draft of the budget includes an additional 1.0 FTE 1:1 para for a new student in the district. Also included is a .4 FTE increase for OT services. Both of these requests would be funded through the state transfer of service program. Administration is also proposing shifting the funding for the 2nd special education coordinator position from grant funding to district funding through the state transfer of service program. Both special ed coordinator positions would then be funded through district funds. Additional transfer of service requests may follow as students move into the district.
Subject:
X.A.2.f. Review Fund 50
Description:
Administration met with Taher management on April 8th to review the operation of the food service program and to plan for 2025-26. The student fee agenda item includes the recommended food service fees for the 2025-26 school year. Taher management has preparing a corresponding budget proposal that is included in the packet. The estimated positive balance is slightly over $6,000.
Attachments:
Subject:
X.A.2.g. Review Fund 80
Description:
The first draft of the budget includes an expansion of the school resource officer program to include a second officer and the transfer of $100,000 in utility costs/implementation of DataWrangler in fund 80.
Subject:
X.B. Facility Committee
Subject:
X.B.1. Review the minutes of the May 6, 2025 Facility meeting.
Attachments:
Subject:
X.B.2. Approval of the Capital Maintenance Requests 
Description:
The purpose of this agenda item is to review an agenda item that was requested for future disucussion (branding) and our standard agenda item for districtwide capital maintenance requests. Attached please find the capital maintenance tracking spreadsheet for May.
Subject:
X.B.2.a. Branding Projects
Description:
The purpose of this agenda item was to bring back the discussion on branding projects. The facility committee did not move these projects forward in April and requested additional discussion. Attached please find the projects that were shared last month. The committee is recommending approval 3-0 with the request to repurpose older mats if possible.
Attachments:
Subject:
X.B.2.b. Districtwide Capital Maintenance Projects
Description:
The purpose of this agenda item is to review an agenda item that was requested for future disucussion (branding) and our standard agenda item for districtwide capital maintenance requests. Attached please find the capital maintenance tracking spreadsheet for May. The committee is recommending approval of the attached projects. 
Attachments:
Subject:
X.C. Human Resources Committee Meeting
Subject:
X.C.1. Review the April 15, 2025 HR Negotiations meeting and the May 7, 2025 regular HR  Meeting Minutes 
Attachments:
Subject:
X.C.2. Consideration of the Tentative Agreement with the Waunakee Teachers Association on Base Wage Increase for 2025-2026. 
Description:
Tentative agreement was reached on a base wage increase of 2.95% equally distributed to all members of the teaching group.
 
Attachments:
Subject:
X.C.3. Consideration of pay increases for 2025-2026 for Administration, Administrative Support, Administrative Assistants, Classified staff, Custodial/Maintenance Staff and supplemental pay for Teachers.   
Description:
This action item is to approve wage increases for all non-represented employee groups.  Wage increases include the WERC-calculated CPI increase of 2.95% for all groups.  Administrative / Administrative Support roles with compensation below the average of peer districts are raised within Catch Up pay.  Total cost also involves advancement within the salary schedule for hourly employees based upon their hire dates.  Within the Teacher's group, the costing information includes operation of the Teacher Compensation system as Supplemental Wages.  

A 2.95% Base Wage increase for the Waunakee Teacher's Association was tentatively agreed upon at Negotiations on 4/15/2025.  Base wage negotiation will be a separate action item for the whole Board on 5/12/2025.

The HR Committee advanced the 25/26 compensation plan to the Board with a 3 - 0 vote.
Attachments:
Subject:
X.C.4. Consideration of additional pay increases for 2025-2026 for Administrative Assistants, Classified Staff, and Custodial / Maintenance Staff using Operational Referendum Funds.
Description:
This action item is using the first $500,000 of Operational Referendum funds to raise hourly employees to a more competitive wage as compared to Dane County peer districts. The goal over two years is to have all employee groups at or above average, compared to peers.

The HR Committee advanced Proposal #1 to the full board with a 3 - 0 vote.
Attachments:
Subject:
X.C.5. Consideration of Staff Employment Guidelines (Handbooks)
Description:
The three employee guidelines are attached as drafts.  Additionally, a summary document highlighting language changes or additions is included. available.  Condensing, clarifying, and formatting changes will not noted in the summary document.  All edits will be highlighted with purple text and language deletions will be noted with strikethrough. 

The HR Committee advanced the employment guidelines on a 3 - 0 vote.
Attachments:
Subject:
X.D. Curriculum Committee Meeting 
Subject:
X.D.1. Review the minutes of the 4/24/25 Curriculum Committee Meeting 
Attachments:
Subject:
X.D.2. Textbook Requests - Approvals
Description:
This action item is an update of this year's textbook requests and includes the Algebra 1 adoption for the High School in addition to the Intermediate and Middle School mathematics adoptions. This was recommended for approval by a 3-0 vote from the committee.
Attachments:
Subject:
X.D.3. Curriculum Project Requests-Approvals 
Description:
This action item is the update of this year's summer curriculum project requests  The committee is recommending approval of these request on a 3-0 vote.
Attachments:
Subject:
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XI.A. Administrative Reports/Action Items
Subject:
XI.A.1. Announcements/Correspondence
Subject:
XII. CONSENT AGENDA
Subject:
XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of April.
Subject:
XII.A.1. Monthly Financial Reports
Description:
Attached you will find the 2024-25 Budget Status report as of April 30th and the Cash Reconciliation report for March 2025.
Attachments:
Subject:
XII.B. Cooper and Tweed Scholarships
Description:
The purpose of this agenda item is for the Board to approve the allocation of the dollars out of this scholarship fund, per the agreement with the donors of these awards.
Monies available for 2024-25 are: 
$2000 from the Cooper Trust Fund interest
$2000 from Ted and Jan Tweed
There is 1 Tweed winner and there are 3 Cooper winners.  The winners remain a surprise until the May 14, 2025 High School Senior Awards & Honors program. 
Subject:
XII.C. Consideration of K-6 Family/Student Handbook
Description:
Attached please find a memo outlining the changes to the K-6 handbook.    The handbook is attached to the extras section, for your reference.
Attachments:
Subject:
XII.D. Consideration of 2025-26 Pupil Transportation Handbook
Description:
The purpose of this agenda item is to request School Board approval of the attached 2025-26 Pupil Transportation Handbook.

The handbook is distributed by the District via the building student handbooks. Administration is requesting approval in May so the school buildings can incorporate the Pupil Transportation Handbook into their 2025-26 student handbooks. The majority of the information in the Pupil Transportation Handbook references School Board transportation policies. The Administrative Team has been provided an opportunity to provide feedback on this handbook. New to the handbook this year is information regarding the bus tracking app that the district will be implementing for the 2025-26 school year.
Attachments:
Subject:
XII.E. Consideration of Open Enrollment Applications for 2025-26
Description:
The purpose of this agenda item is to approve the 25-26 open enrollment in/out students. Attached please find a memo to the board with information about the process as well as a list of in and out students. The list of students in or out has private viewing rights due to student confidentiality. Administration is recommending approval. 
Attachments:
Subject:
XII.F. Consideration of Foreign Exchange Students for the 2025-2026 school year
Subject:
XII.G. Consideration of the 2026-2027 Teacher Calendar
Attachments:
Subject:
XII.H. Dane County New Teacher Project Intergovernmental Agreement
Attachments:
Subject:
XII.I. Safety Drills Report
Attachments:
Subject:
XII.J. Gifts and Field Trips
Subject:
XII.J.1. Gifts
Subject:
XII.J.2. Field Trips
Subject:
XII.J.2.a. FBLA National Leadership Conf.  - Anaheim CA June 28-July 3
Attachments:
Subject:
XII.J.2.b. Future Problem Solving Program World Finals June 4-June 8 -  Bloomington Indiana
Attachments:
Subject:
XII.J.2.c. Middle School Washington DC - June 12 - June 18 2025
Attachments:
Subject:
XII.J.2.d. Science & Service trip to Sweden and Denmark - June 16-24, 2025.
Attachments:
Subject:
XII.J.2.e. Middle School Skills USA Nationals Trip  - Atlanta, GA - June 23-28, 2025
Attachments:
Subject:
XII.J.2.f. Physics Lab Trip to Great America, Gurnee IL May 23, 2025
Attachments:
Subject:
XII.J.2.g. HOSA Leadership Conference Nashville TN June 17-22, 2025
Attachments:
Subject:
XII.J.2.h. Spanish Trip - Spain June 19-30, 2025
Attachments:
Subject:
XII.K. Review Individual Teacher/Administrative/Administrative Support Contract Recommendations, Resignations, Leaves, and Retirements/Resignations.
Subject:
XII.L. Summer School Recommendations
Subject:
XIII. BOARD BUSINESS
Subject:
XIII.A. Board of Education Coaching
Subject:
XIII.A.1. CESA 6 - Ted Neitkze
Description:
Three meetings are  set up with the board. The total cost for these meetings is $3000.00
Subject:
XIII.A.2. AJ Crabill - Author of Great on Their Behalf.
Description:
This coaching would begin with an individual preassesment phone call with each board member.  Personal contact numbers would be shared.  After this pre assement he would determine the coaching process.
Subject:
XIII.B. Correspondence
Subject:
XIII.B.1. Staff Recognition Celebration - May 16, 2025 starting at 6:30PM at the High School
Attachments:
Subject:
XIV. FUTURE AGENDAS AND MEETINGS
Subject:
XIV.A. Agenda Items for Next Meeting
Subject:
XIV.B. Special Meeting
Description:
Schedule a special meeting to discuss HS/MS Campus. 
Suggested date June 23rd at 5pm.  Alternate date June 16th 
Subject:
XIV.C. Budget Committee
Subject:
XIV.D. Co-Curricular Committee
Subject:
XIV.E. Curriculum Committee
Subject:
XIV.F. Facility Committee
Subject:
XIV.G. DEI Committee
Subject:
XIV.H. Human Resources Committee
Subject:
XIV.I. Policy Committee
Subject:
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under Agenda Item III
Subject:
XVI. RETURN TO OPEN SESSION
Subject:
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
Subject:
XVIII. ADJOURN

Web Viewer