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February 19, 2018 at 7:00 PM - Regular Meeting

Agenda
CALL TO ORDER
ESTABLISH QUORUM
PLEDGE OF ALLEGIANCE
OPEN FORUM
At regular meeting the Board shall allot 15 minutes to hear persons who desire to make comments to the Board.  However, no one presentation shall exceed three minutes.  Persons who wish to participate in this portion of the meeting shall sign up with the presiding officer or designee before the meeting begins and shall indicate the topic about which they wish to speak. Delegations of more than five persons shall appoint one person to present their views before the Board. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Board shall not deliberate or decide regarding any subject that is not included on the agenda posted with notice of the meeting. The presiding officer or designee shall determine whether a person addressing the Board has attempted to solve a matter administratively through resolution channels established by policy. If not, the person shall be directed to the appropriate policy to seek resolution before bringing the matter to the Board at a subsequent meeting. [SMISD Board Policy BED (Local)]
SUPERINTENDENT'S REPORT
Description:  Recommend approving the agenda of the Regular Board meeting of February 19, 2018 with any modification or deletions.
1. Student attendance/ Enrollment
CONSTRUCTION AGENDA
1. Discussion and possible action regarding Guaranteed Maximum Price (GMP) and bid process for construction of New High School Project (Brighton Group, LLC, Fulcrum Consulting Services, and D. Wilson Construction.
2. Discussion and possible action regarding value engineering of Final Design Documents: submitted by Fulcrum Consulting Services in order to obtain a lower GMB (Brighton Group, LLC, Fulcrum Consulting Services, and D. Wilson Construction).
3. Discussion and possible action regarding approval of payment for Invoice # 10 submitted by Brighton Group, LLC, for $6,750.00 for contract RFQ # HS-0217
4. Discussion and possible action regarding approval of payment for Invoice # 2 for Demolition of Shop/Ag Building submitted by CMAR D. Wilson Construction Company for the amount of $63,842.00 for contract # 18-007 regarding construction of New High School Project.
ACTION AGENDA
1. Curriculum and Instruction
1.1) Discussion and possible action to approve Memorandum of Understanding between Behavioral Health Solutions and Santa Maria ISD for school year 2017-2018.
1.2) Discussion and possible action to approve the Interlocal Cooperation Contract between The University of Texas Rio Grande Valley (University Transportation Center for Railway Safety Summer Camp) and Santa Maria ISD
1.3) Discussion and possible action to approve Memorandum of Understanding between McAllen Careers Institute and Santa Maria ISD for school year 2017-2018.
2. Elections
2.1) Discussion and possible action to approve the following location Santa Maria ISD, Administrative Bldg., Board Room, 11119 Military Hwy. 281, Santa Maria, Texas for Early Voting and Election Day site for the Democratic and Republican Primary Elections.
3. Travel
3.1) Discussion and possible action to approve Board travel to attend the Region One School Board Association Conference at South Padre Island, TX. on May 18 -19, 2018.
3.2) Discussion and possible action to approve Out of Valley Trip for Criminal Justice to Houston, TX. - Clein High School on March 21 - 25, 2018.
4. Application
4.1) Discussion and possible action to accept the Rayos del Sol Application for an Appraised Value Limitation on Qualified Property, to authorize the Legal Counsel to review the Application for completeness and submit to the Comptroller, and to authorize the Board President enter into any agreement to extend the deadline for Board action beyond 150 days, subject to Board ratification.
5. Finance
5.1) Discussion and possible action to approve Region One PEIMS Cooperative fees for the school year 2017-2018.
5.2) Discussion and possible action to submit invoice for payment to Rayos del Sol for the 313 Application fee.
6. Consent Agenda
6.1) Finance
6.1)a. Approval of Check Payments since last report for January 2018.
6.1)b. Approval of the Tax Collection Report for January 1, 2018 to January 31, 2018.
6.1)c. Approval of Monthly Investment Report for the period of January 1, 2018 to January 31, 2018.
6.1)d. Approval of Revenue and Expenditure Report ending January 31, 2018.
6.2) Minutes
6.2)a. Approval of the minutes for the Regular Board Meeting of October 18, 2017.
6.2)b. Approval of the minutes for the Regular Board Meeting of November 14, 2017.
6.2)c. Approval of the minutes for the Regular Board Meeting of December 12, 2017.
EXECUTIVE SESSION

Discussion under the authority of Section 551, Texas Government Code:  If, during the course of the meeting covered by this Notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this Notice, then such closed session as authorized by Section 551.001 et. seq. of the Texas Government Code (the Open Government Act) will be held by the Board after the commencement in open session of the meeting covered by this Notice.  Such closed session may concern any or all of the subjects and be conducted for any and all purposes permitted by Section 551.071 through and including Section 551.084 of the Texas Open  Meetings Act, including, but not limited to, private consultation with the Board’s attorney on any or all subjects or matters authorized by law.  
1. A.  Section 551.071—Consultation with Attorney on Any Permitted Subject Including, But Not Limited
1.1)  Discussion with School Attorney on Item(s) Exempted under Attorney-Client Privilege  
2.  B.  Section 551.072—Deliberation Regarding Real Property
3.  C.  Section 551.073—Deliberation Regarding Prospective Gift
4. D.  Section 551.074—Personnel Matters, pursuant to Section 551.074 of the Texas Government Code And Attorney consultation pursuant to Section 551.071 of the Texas Government Code
4.1) Resignations, retirements, terminations, proposed terminations, appointments, evaluations, reassignments, duties and discipline of Professional, Paraprofessional and Non-Contract Employees; Teacher Substitutes and Substitutes for Maintenance, Transportation, and Cafeteria Department
4.2) Discuss all items as appropriate on Superintendent’s personnel recommendations
5. E.  Section 551.076 – Deliberations on Security Devices or Security Audits
6. F.  Section 551.082—School Children; School District Employees; Disciplinary Matters or Complaint
7. G.  Section 551.0821—Personally Identifiable Information about Public School Student
RECONVENE IN OPEN SESSION
1. Discussion and possible action on items discussed in Executive Session
2. Discussion and possible action on recommendations on all items as appropriate on Superintendent's personnel recommendations.
EXECUTIVE SESSION
Description:  (May be reconvened, if necessary)
ADJOURNMENT

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