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September 13, 2021 at 6:00 PM - Regular School Board Meeting

I. Call Meeting to Order
II. Introduction of Guests
III. Approval of Agenda
IV. Correspondence 
  1. Letter received from DPI regarding public release of Accountability Data reports for all ND schools.
V. Board Actions
V.1. Approval of the regular school board minutes
Description:  August 9, 2021
Attachments: (1)
V.2. Approval of the special board meeting minutes
Description:  September 8, 2021
V.3. Approval of the financial report
Description:  082021 Monthly Revenue State Report (MRSR) Fund 01
082021 Monthly Expenditure State Report (MESR) Fund 01
082021 Monthly Revenue State Report (MRSR) Fund 06
082021 Monthly Expenditure State Report (MESR) Fund 06
Comments:  Point of Note - Fixed Assets on Balance Sheet
V.4. Approval of the District Bills by Fund and Unposted Invoice Listing Summary
Description:  Fund 01
Fund 03
Fund 05
Fund 06
Fund 07
Unposted Invoice Listing Summary 09132021
V.5. Approval of the Annual Financial Report 2020 - 2021
Description:  The annual financial report, report for publication, ESSA, and supplemental information  for board review prior to submission to ND DPI.
V.6. Capital Asset Valuations
Description:  Proposal for Capital Asset Valuation
V.7. 403b Vendors
Description:  A 403(b) plan is a type of retirement account available to individuals who work in public education, employees of certain 501(c)(3) tax-exempt organizations, and ministers. It’s similar to the more commonly known 401(k) account, which is more often offered by employers in the private sector. A 403(b) is frequently used by government employees, medical professionals, librarians, self-employed ministers, and employees of public schools such as teachers and administrators.
Comments:  Approved vendors:
Edward Jones
Horace Mann
Rationale:  Unapproved vendors requesting approval:
First International Insurance
VI. Recognition of Activities
  1. Dr. Holen recognizes the entire staff of MCPSD#1 for their efforts to start the 2021 - 2022 school year.
VII. Old Business
  1. Dr. Holen briefly discussed the status of the Preschool Special Education classroom project at the transportation building.  Building and grounds committee will present ongoing work in the Long Range Facility Plan later this fall.
  2. Dr. Holen explained the 2020 vs 2021 taxable valuation.  Taxable valuation decreased 1.9% from $265,302,622 in 2020 to $260,233,504 in 2021.  He provided a break out of the levies planned for the 2021 - 2022 fiscal year.  The total mills proposed would be 74.55 for 2021.  That equates to a 10.6% increase from 2020.
  3. Dr. Holen reviewed the application for the Federal Coronavirus Career and Technical Education Capital Projects Grant.  The deadline is 10/1/2021. 
  4. Dr. Holen provided a recap of the strategic planning process started in 2020.  He presented information from the special board meeting in which Dr. Schatz recapped the strategic plan. 
VIII. New Business
  1. Dr. Holen provided a staffing update. 
  2. Dr. Holen notified the board of the changes created by HB1029.  The school approval process changed requiring an Annual Compliance Report to be filed with DPI from the school districts and individual buildings prior to October 1st.  Dr. Holen shared the eight compliance criteria met. 
Attachments: (1)
IX. Policy
  1. The school board reviewed and approved Policy ABAC as a first reading on 9/8/2021 at the special meeting. 
X. Administration Reports
X.1. Superintendent - Dr. Holen
    1. Census 2020 data report
    2. County birth rate 2020
    3. NDSBA Fall conference
    4. Home school enrolment 2021 - 2022
    5. Transportation update; start of school status report
    6. ESSER grant funds update
    7. Emergency Connectivity Fund grant status report
    8. Instructional/Resource material review committee 2021 - 2022
    9. Food service meals - school breaks discussion; food supply disruptions
    10. School immunizations 2021 - 2022; MS mobile trailer and October 1st deadline
    11. WCHS late starts - every Wednesday school starting at 9:30 a.m.
    12. District communication survey - preliminary results
    13. Mineral Tracker Report - second quarter 2021
    14. WCHS Meats Lab retail sales approval
    15. WCHS and BSC welding simulator agreement
    16. ND PHIT enrollment report
    17. COVID-19 Dashboard
X.2. Director of Teaching and Learning - Mrs. Krogen
    1. Literacy Grant - Year 2 preview
    2. CRT Messaging Map discussion
    3. Professional development report
X.3. Middle School - Green, N.
  1. Strategic Plan Report: (Dr. Green)
    1. Family Engagement - Strategic Priority 3.2
X.4. Activities Director - Dokken
    1. Fall activities update
    2. After school activities bus rout
    3. Intermural soccer program
    4. Trap shooting update
X.5. Manager and Other Support Services Reports
XI. School Board Committee Reports
    1. Building and Grounds 9/13/2021
    2. Transportation - 8/16/2021
    3. Wellness 8/23/2021
XI.1. Budget & Finance Committee Meeting 8-9-2021
XI.2. Building & Grounds Committee Meeting 8-9-2021
XI.3. Transportation Committee Meeting 8-16-2021
XI.4. Wellness Committee Meeting 8-24-2021
XI.5. Upcoming meetings
    1. Board retreat
    2. Budget & Finance
    3. Building and Grounds
    4. Health & Safety Policy
    5. Transportation
    6. Negotiations
    7. Planning
    8. Curriculum
    9. District WIT
    10. Policy
XII. Set date of next meeting
  1. Special School Board Meeting - TDB September
  2. Regular School Board Meeting - Monday 10/11/2021 @ 6:00 p.m.
XIII. Adjournment
Description:  Hearing no further business to come before the school board, President Wisness adjourned the meeting

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