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July 27, 2022 at 5:00 PM - Finance Committee Meeting

Agenda
I. Call to Order
I.A. Roll Call
II. Meeting Format
II.A. Finance Committee meetings will be hybrid meetings with community members having a choice to attend in person at the John Milne Community Board Room or virtually at www.aps.edu.  Presenters will attend virtually.

You may participate by attending the meeting in person, watching the live stream of upcoming meetings by clicking on the "Live Meeting Stream" button on the main board page at www.aps.edu; emailing input, comments and questions to board members at boarded@aps.edu, or calling 505.880.3729.
III. Adoption of the July 27, 2022, Finance Committee Meeting Agenda and Approval of the April 27, 2022, Finance Committee Meeting Minutes (Discussion/Action)
Attachments: (1)
IV. Special Issues
IV.A. Consideration for Approval of Cash Disbursements for June 2022 (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
IV.B. Consideration for Approval of District Purchase or Expenditure that Equals or Exceeds Two Hundred Fifty Thousand Dollars ($250,000) – ClassLink Software Licenses (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.C. Consideration for Approval of District Purchase or Expenditure that Equals or Exceeds Two Hundred Fifty Thousand Dollars ($250,000) - Fuel from TAC Energy (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (1)
IV.D. Consideration for Approval of District Purchase or Expenditure that Equals or Exceeds Two Hundred Fifty Thousand Dollars ($250,000) – English Language Proficiency Assessments (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (5)
IV.E. Consideration for Approval of District Purchase or Expenditure that Equals or Exceeds Two Hundred Fifty Thousand Dollars ($250,000) – Pear Deck Software Platform – As Needed (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.F. Consideration for Approval of District Purchase or Expenditure that Equals or Exceeds Two Hundred Fifty Thousand Dollars ($250,000) - General Landscaping Services on Call – As Needed (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.G. Consideration for Approval of District Purchase or Expenditure that Equals or Exceeds Two Hundred Fifty Thousand Dollars ($250,000) - Floor Covering and Installation Services – As Needed (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
IV.H. Consideration for Approval of District Purchase or Expenditure that Equals or Exceeds Two Hundred Fifty Thousand Dollars ($250,000) – Public School Leader Professional Development (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
IV.I. Consideration for Approval of District Purchase or Expenditure that Equals or Exceeds Two Hundred Fifty Thousand Dollars ($250,000) - Purchase of Chromebooks - As Needed (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
IV.J. Consideration for Approval of the Calendar Year 2023 Benefits Plan Recommendations Made by Aon Consulting (Discussion/Action)
Presenter:  Todd Torgerson; Chief of Human Resources and Legal Support Services; Valerie Atencio, Senior Director, Employee Benefits, Wellness, Leaves, and Eric Weinstein, Executive Vice President and Office Leader, Aon
Attachments: (1)
IV.K. Consideration for Approval of Calendar Year 2023 Stop Loss Insurance Annual Premium Through Aon with Tokio Marine HCC (Discussion/Action)
Presenter:  Todd Torgerson; Chief of Human Resources and Legal Support Services; Valerie Atencio, Senior Director, Employee Benefits, Wellness, Leaves, and Eric Weinstein, Executive Vice President and Office Leader, Aon
Attachments: (2)
IV.L. Consideration for Approval of Purchase of Diesel Fuel for Student Transportation from Brewer Oil Company (Discussion/Action)
Presenter:  Royce Binns, Executive Director, Student Transportation Service
Attachments: (2)
IV.M. Consideration for Approval of Statement of Equipment to be Taken Out of Service for May 1-31, 2022 (Discussion/Action)  
Presenter:  Ron Sandoval, Senior Director, Capital Fiscal Services
Attachments: (4)
IV.N. Consideration for Approval of Gifts, Grants and Donations of More than $5,000 (Discussion/Action)
Presenter:  Mark Turnbull, Executive Director, Accounting, and Andrew Legant, Principal, McKinley Middle School
Attachments: (2)
IV.N.1. Donation of 12,500 to McKinley Middle School by Hope Evangelical Free Church
IV.O. Consideration for Approval of the Permanent Cash Transfer Request from the Operational Fund (1100) to the Food Service Fund (2100) (Discussion/Action)
Presenter:  Mark Turnbull, Executive Director, Accounting
Attachments: (2)
IV.P. Update on District’s Investment Program for the Fourth Quarter of FY2022 (Discussion)
Presenter:  Mark Turnbull, Executive Director, Accounting, and Deanne Woodring, President, Government Portfolio Advisors
Attachments: (2)
IV.Q. Consideration for Approval of Fiscal Year 2022 Intra-Function Transfers for All Non-Categorical Funds for the Month of June 2022 (Discussion/Action)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.R. Consideration for Approval of Intra-Function Transfers for Grant Budget for the Month of June 2022 (Discussion/Action) 
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.S. Consideration for Approval of Budget Adjustments to Existing Grant Budget for the Following Funds (Discussion/Action) 
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.S.1. 25222 655 Adolescent Health Prevention (CDC) Grant 2022-2023 $293,877.00
IV.S.2. 24146 496 Charter School Grant 2022-2023 $288,065.00
IV.S.3. 24309 899 Social Emotional Learning - CRRSA 2022-2023 $152,603.00
IV.S.4. 24341 74 ESSER III Out of School Time, Round I 2021-2022 $119,998.00
IV.S.5. 24175 669 Carl D Perkins Secondary - PY Unliquidated 2022-2023 $102,433.00
IV.S.6. 24307 993 Social Emotional Learning 2022-2023 $87,358.00
IV.S.7. 24342 742 ESSER III Out of School Time, Round II 2021-2022 $59,339.00
V. Next Finance Committee Meeting
V.A. The next Finance Committee meeting will be held on Wednesday, August 24, 2022, at 5:15 p.m., or immediately following the Audit Committee meeting, in the John Milne Community Board Room of the Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE or virtually at www.aps.edu
VI. Adjournment

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