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May 25, 2022 at 3:00 PM - Finance Committee Meeting

Agenda
I. Call to Order
I.A. Roll Call
II. Meeting Format
II.A. Finance Committee meetings will be hybrid meetings with community members having a choice to attend in person at the John Milne Community Board Room or virtually at www.aps.edu.  Presenters will attend virtually.

You may participate by attending the meeting in person, watching the live stream of upcoming meetings by clicking on the "Live Meeting Stream" button on the main board page at www.aps.edu; emailing input, comments and questions to board members at boarded@aps.edu, or calling 505.880.3729.
III. Adoption of the May 25, 2022, Finance Committee Meeting Agenda and Approval of the March 23, 2022, Finance Committee Meeting Minutes (Discussion/Action)
Attachments: (1)
IV. Special Issues
IV.A. Consideration for Approval of Budget Adjustments to Existing Grant Budget for the Following Funds (Discussion/Action) 
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.A.1. FUND: 24106 321 Idea-B 2021-2022 $4,862,457.00
IV.A.2. FUND: 27149 516 Pre-K Programs 2021-2022 $42,665.00
IV.A.3. FUND: 28149 817 NM Alliance for School Based Health Care 2021-2022 $18,000.00
IV.A.4. FUND: 27502 728 Next Gen CTE 2021-2022 $15,765.00
IV.B. Consideration for Approval of Inter-Function Transfers for Grant Budget for the Month of April 2022 (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.C. Consideration for Approval of Intra-Function Transfers for Grant Budget for the Month of April 2022 (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.D. Consideration for Approval of Idea-B Grant Application for the School Year 2022-2023 (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.E. Consideration for Approval of the Proposed Albuquerque Public Schools Budget for Fiscal Year 2023 (Discussion/Action)
Presenter:  Rosalinda Montoya, Executive Director, Budget and Strategic Planning
Attachments: (3)
IV.F. Consideration for the Approval of the Proposed Charter School Budgets for Fiscal Year 2023 (Discussion/Action)
Presenter:  Rosalinda Montoya, Executive Director, Budget and Strategic Planning; Mark Garcia, Dr. Joseph Escobedo, and Roberta Velasquez, APS Administrative Staff
Attachments: (3)
IV.G. Consideration for Approval of FY22 Emergency Transportation Supplement Increase for Fuel Costs, Transportation-Fund 13000 (Discussion/Action)
Presenter:  Rosalinda Montoya, Executive Director, Budget and Strategic Planning
Attachments: (2)
IV.H. Consideration for Approval of Fiscal Year 2022 Inter-Function Transfers for All Non-Categorical Funds for the Month of April 2022 (Discussion/Action)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.I. Consideration for Approval of Fiscal Year 2022 Intra-Function Transfers for All Non-Categorical Funds for the Month of April 2022 (Discussion/Action)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.J. Consideration for Approval of Three Percent of One-Quarter Salary Increase, Fund 11000 (Discussion/Action)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (3)
IV.K. Update on the Fiscal Year 2022 Third Quarter (Q3) Expenditure Report (Discussion)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.L. Update on the District’s Investment Program for the Third Quarter of FY2022 (Discussion)
Presenter:  Ben Lubkeman, Executive Director, Accounting, and Amanda Boyle, District Controller, Accounting
Attachments: (2)
IV.M. Consideration for Approval of the One Percent Educational Retirement Board (ERB) Contribution, Transportation Fund 1300 (Discussion/Action)
Presenter:  Royce Binns, Executive Director, Student Transportation Service
Attachments: (3)
IV.N. Consideration for Approval of Revisions to Board Policy DK: Payroll Procedures (Discussion/Action)
Presenter:  Dr. Heather Bassett, Policy Analyst and Legislative Liaison, Board of Education Services Office, and Tami Coleman, Chief Financial Officer
Attachments: (2)
IV.O. Presentation of the Revisions to Administrative Procedural Directive: Payroll Procedures (Discussion)
Presenter:  Dr. Heather Bassett, Policy Analyst and Legislative Liaison, Board of Education Services Office, and Tami Coleman, Chief Financial Officer
IV.P. Consideration for Review and Approval of the Revisions Made to the 2022-2023 Traditional, Extended Learning Time Program (ELTP), and College and Career High School (CCHS) Work Calendars That Were Approved by the Board of Education (Discussion/Action)
Presenter:  Todd Torgerson, Chief of Human Resources and Legal Support Services
IV.Q. Consideration for Approval and Submittal of Documents from the Broadband Deficiencies Correction Program (BDCP) of the New Mexico Public Schools Facilities Authority (PSFA) and Authorization for District and Board Representatives to Execute Documents Required for APS to Completely Receive the State Funds for E-Rate Funded Projects (Discussion/Action)
Presenter:  Ian Cook, Executive Director, Technology
Attachments: (2)
IV.R. Consideration for Approval of Purchases That Will Exceed $250,000 of Consulting Services for E-Rate and Emergency Connectivity Fund (ECF) Application and Funding (Discussion/Action)
Presenter:  Robert Russell, Director, Procurement
Attachments: (1)
IV.S. Consideration for Approval of Purchase of Insurance from POMS and Associates (Discussion/Action)
Presenter:  Robert Russell, Director, Procurement
Attachments: (1)
IV.T. Consideration for Approval of Purchase that Exceeds $250,000 for Replacement Filters for Shinetoo UV-C Units (Discussion/Action) 
Presenter:  Robert Russell, Director, Procurement
Attachments: (3)
IV.U. Consideration for Approval of Cash Disbursements for April, 2022 (Discussion/Action)
Presenter:  Robert Russell, Director, Procurement
Attachments: (2)
V. Next Finance Committee Meeting
V.A. The next Finance Committee meeting will be held on Wednesday, June 22, 2022, at 5:00 p.m., in the John Milne Community Board Room of the Alice and Bruce King Educational Complex, 6400 Uptown Blvd. NE or virtually at www.aps.edu.
VI. Adjournment

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