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February 23, 2022 at 3:00 PM - Special Board of Education Meeting

Agenda
I. Call to Order
I.A. Roll Call
II. Public Health Order
II.A. Due to the changing nature of the public health conditions in Bernalillo County, this meeting will be a combination meeting with board members and limited staff in attendance at the John Milne Community Board Room and a live virtual meeting for presenters.

Members of the public may participate by watching the live stream of all upcoming meetings by clicking on the "Live Meeting Stream" button on the main board page at www.aps.edu; emailing input, comments and questions to board members at boarded@aps.edu, or calling board members at 505.880.3729.
III. Adoption of the February 23, 2022, Special Board of Education Meeting Agenda (Discussion/Action)
IV. Special Issues
IV.A. Presentation of the Sale of District General Obligation Bonds, Series 2022, in the Principal Amount of $57,000,000 (Discussion)
Presenter:  Ben Lubkeman, Executive Director, Accounting
Attachments: (2)
IV.B. Consideration for Approval of Budget Adjustments to Existing Grant Budget for the Following Funds (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.B.1. Fund: 24316  900 ESSER Air Quality 2021-2022 $788,072.00
IV.B.2. Fund: 24118  432 USDA FF&V 2021-2022 $281,123.00
IV.B.3. Fund: 26186  661 Community School Coordinators 2021-2022 $241,000.00
IV.B.4. Fund: 26161  707 KANW 2021-2022 $185,552.00
IV.B.5. Fund: 24124  475 SIG Community Schools Implementation 2021-2022 $160,869.00
IV.B.6. Fund: 26186  633 Community School Coordinator 2021-2022 $100,000.00
IV.B.7. Fund: 29107  643 Suicide Prevention 2021-2022 $81,072.00
IV.B.8. Fund: 27135  731 NM Computer Science Award 2021-2022 $49,920.00
IV.B.9. Fund: 27107  499 GOB Library 2021-2022 $43,017.00
IV.B.10. Fund: 26161  708 KANW – Rural Support 2021-2022 $37,000.00
IV.B.11. Fund: 27153  332 ELTP Transportation 2021-2022 $21,177.00
IV.B.12. Fund: 29107  653 NM DOH Youth Peer to Peer Helper 2021-2022 $8,846.00
IV.B.13. Fund: 27127  730 Community Schools Implementation Grant 2021-2022 ($150,000.00)
IV.C. Consideration for Approval of Inter-Function Transfers for Grant Budget for the Month of January 2022 (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.D. Consideration for Approval of Intra-Function Transfers for Grant Budget for the Month of January 2022 (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grant Management
Attachments: (2)
IV.E. Consideration for Approval of Budget Adjustment to Operational Funds in the Amount of $10,839,369 (Discussion/Action)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.F. Consideration for Approval of Fiscal Year 2022 Inter-Function Transfers for All Non-Categorical Funds for the January 2022 (Discussion/Action)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.G. Consideration for Approval of Fiscal Year 2022 Intra-Function Transfers for All Non-Categorical Funds for the January 2022 (Discussion/Action)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.H. Update on the Fiscal Year 2022 Second Quarter (Q2) Expenditure Report (Discussion)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.I. Consideration for Approval of Statement of Equipment Taken Out of Service December 1-31, 2021 (Discussion/Action)
Presenter:  Ronald Sandoval, Senior Director, Capital Fiscal Services
IV.J. Consideration for Approval of Statement of Budget Adjustment Increase (BAR) of $57 Million for General Obligation Bonds (Discussion/Action)
Presenter:  Ronald Sandoval, Senior Director, Capital Fiscal Services
Attachments: (2)
IV.K. Consideration for Approval of Statement of Budget Adjustment Increase (BAR) of $2,182,106.08 (Discussion/Action)
Presenter:  Ronald Sandoval, Senior Director, Capital Fiscal Services
Attachments: (2)
IV.L. Consideration for Approval of Budget Adjustment Request for Unliquidated Obligations FY21 Totaling $191,542 (Discussion/Action)
Presenter:  Rosalinda Montoya, Executive Director, Budget and Strategic Planning, and Royce Binns, Executive Director, Transportation
Attachments: (2)
IV.M. Consideration for Approval of Expenditures for Investigative Services- Title IX that Exceeds $250,000 for Term of Contract (Discussion/ Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
IV.N. Consideration for Approval of Expenditure for Transportation Routing & Planning Software System that Exceeds $250,000 for Term of Contract (Discussion/ Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
IV.O. Consideration for Approval of Expenditures for Electrical Services – On Call that Exceeds $250,000 for Term of Contract –As Needed (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.P. Consideration for Approval of Expenditures for LEED Certification Consulting Services that Exceeds $250,000 for Term of Contract –As Needed (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.Q. Consideration for Approval of Expenditures for Playground Equipment and Parts for Repair that Exceeds $250,000 for Term of Contract –As Needed (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.R. Consideration for Approval to Increase Spend on Previously Board Approved Contracts for Musical Instruments, Supplies and Equipment and Increase Spend Utilizing a Cooperative Contract with Wenger Corporation (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (3)
IV.S. Consideration for Approval to Increase Spend on Previously Board Approved Action Memo for Electronic Devices, Monitors and Related Items – Repair and Replacement (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
IV.T. Consideration for Approval to Increase Spend on Previously Board Approved On-Call Construction Services - Small Projects for Lew Wallace Elementary School Main Building Re-Roof (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
IV.U. Consideration for Approval of Cash Disbursements for January, 2022 (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
IV.V. Fiscal Year 2023 Budget Update Presentation (Discussion)
Presenter:  Rosalinda Montoya, Executive Director, Budget and Strategic Planning
Attachments: (2)
IV.W. Consideration for Approval of State Bilingual Multicultural Education Funding Application 2022-2023 (Discussion/Action)
Presenter:  Rosalinda Montoya, Executive Director, Budget and Strategic Planning, and Jessica Villalobos, Senior Director, Language and Cultural Equity
IV.X. Consideration for Approval of Engaging a Strategic Planning Consulting Firm in the Continuation of the Strategic Plan Development (Discussion/Action)
Attachments: (1)
IV.Y. Consideration for Approval of Committees for the Board of Education (Discussion/Action)
Attachments: (1)
V. Announcement of Upcoming Board Meetings
V.A. The next Board of Education meeting will be held on Wednesday, March 2, 2022, at 5:00 p.m.  The meeting link may be accessed through the www.aps.edu website.
V.B. The next Special Board of Education meeting will be held on Wednesday, March 9, 2022, at 3:00 p.m.   The meeting link may be accessed through the www.aps.edu website.
VI. Adjournment

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