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June 21, 2021 at 7:30 AM - Special Board of Education Meeting

Agenda
I. Call to Order
I.A. Roll Call
II. Public Health Order
II.A. Due to the Public Health Order, this meeting will be a combination meeting with board members and limited staff in attendance at the John Milne Community Board Room and a live virtual meeting for presenters.

Community members may participate in the work of the Board of Education by watching the live stream of this meeting and all upcoming board meetings by clicking on the "Live Meeting Stream" button on the main board page at www.aps.edu; emailing input, comments and questions to board members at boarded@aps.edu; or calling board members at 505.880.3729.
III. Adoption of the June 21, 2021, Board of Education Meeting Agenda and Approval of the February 3, 2021, and February 17, 2021, Board of Education Meeting Minutes and the February 8, 2021, and June 7, 2021, Special Board of Education Meeting Minutes (Discussion/Action)
IV. Special Issues
IV.A. Consideration for Approval of Budget Adjustments to Existing Grant Budget for the Following Funds (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grants Management
Attachments: (2)
IV.A.1. 27178 334 School Busses $2,261,298.00
IV.A.2. 24350 992 ARPA-Homeless Emergency Funds Grant $268,252.00
IV.A.3. 25145 225 Impact Aid-Special Education $42,759.00
IV.A.4. 25147 233 Impact Aid-Indian Education $12,400.00
IV.A.5. 24189 449 Title IV Student Support and Academic Enrichment Grants ($512,932.00)
IV.B. Consideration for Approval of Intra-Function Transfers for Grant Budget for the Month of May 2021 (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grants Management
Attachments: (2)
IV.C. Consideration for Approval of Permanent Cash Transfer Request Between Operational Fund and Existing Grant Budgets (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grants Management
Attachments: (2)
IV.D. Consideration for Approval of Fiscal Year 2021 Intra-Function Transfers for All Non-Categorical Funds for May 2021 (Discussion/Action)
Presenter:  Julianne Hix, Senior Director, Budget and Strategic Planning
Attachments: (2)
IV.E. Consideration for Approval of Portables to be Taken Out of Service June 1-30, 2021 (Discussion/Action)
Presenter:  Ronald Sandoval, Senior Director, Capital Fiscal Services
IV.F. Consideration for Approval of Supplement to Fleet Service Contracts for FY21 (Discussion/Action)
Presenter:  Royce Binns, Executive Director, Transportation
Attachments: (2)
IV.F.1. Beal Bus Co.
IV.F.2. Gonzales, Joyce
IV.F.3. Herrera Buses Inc.
IV.F.4. Sanchez, Albert
IV.F.5. Sanchez, Diana
IV.F.6. Sanchez Southwest
IV.F.7. Triple J
IV.G. Consideration for Approval of the Fleet Service Contracts for FY22 (Discussion/Action)
Presenter:  Royce Binns, Executive Director, Transportation
Attachments: (2)
IV.G.1. Beal Bus Co.
IV.G.2. Herrera Buses Inc.
IV.G.3. Sanchez, Albert
IV.G.4. Sanchez, Diana
IV.G.5. Sanchez Southwest
IV.G.6. Triple J
IV.H. Consideration for Approval Purchase of Diesel Fuel for Student Transportation from Brewer Oil Company (Discussion/Action)
Presenter:  Royce Binns, Executive Director, Transportation
Attachments: (2)
IV.I. Consideration for Approval of RFP 21-055 RA Records Request Tracking System Application (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
IV.J. Consideration for Approval of BID 19-052 MG Electronic Devices, Monitors and Related Items - Parts, Repair and Replacement (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
IV.K. Consideration for Approval of RFP 21-047 RRR Evaporative Cooler Services (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
IV.L. Consideration for Approval of RFP 21-048 RRR General Contractors Small Projects (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
IV.M. Consideration for Approval to Increase Purchases Related to APS Bid # 18-059 KN Industrial Fencing on Demand (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (1)
IV.N. Consideration for Approval of Cash Disbursements for May 2021 (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
V. Announcement of Upcoming Board Meetings
V.A. The next Board of Education meeting will be held on Wednesday, July 7, 2021, at 5:00 p.m.  The meeting link may be accessed through the www.aps.edu website. 
V.B. The next Special Board of Education meeting will be held on Wednesday, July 14, 2021.  The meeting link may be accessed through the www.aps.edu website.
VI. Adjournment
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