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September 21, 2020 at 3:05 PM - Special Board of Education Meeting

Agenda
I. Call to Order
I.A. Roll Call
II. Adoption of the September 21, 2020, Special Board of Education Meeting Agenda and Approval of the July 15, 2020, Board of Education Meeting Minutes and the July 27, 2020, Special Board of Education Meeting Minutes (Discussion/Action)
III. Special Issues
III.A. Fiscal Year 2021 Budget Update Presentation (Discussion)
Presenter:  Teresa Scott, Executive Director, Budget and Strategic Planning
Attachments: (2)
III.B. Consideration for Approval of Budget Adjustment to Operational Funds in the Amount of $40,849,654 (Increased from Original Approved Amount of $35,735,845) (Discussion/Action)
Presenter:  Teresa Scott, Executive Director, Budget and Strategic Planning
Attachments: (1)
III.C. Consideration for Approval of Budget Adjustments to Existing Grant Budget for the Following Funds (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grants Management
Attachments: (2)
III.C.1. Fund: 29107 811 ABC Community Partnership $420,000.00
III.C.2. Fund: 25131 733 Johnson O’Malley $177,849.00
III.C.3. Fund: 27155 569 Breakfast After the Bell Grant $70,597.00
III.C.4. Fund: 25184 433 Indian Education Formula Grant $66,007.00
III.C.5. Fund: 27183 701 NM Grown Fresh Fruit & Vegetable $10,160.00
III.D. Consideration for Approval of Inter-Function Transfers for Grant Budget for the Month of August 2020 (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grants Management
Attachments: (2)
III.E. Consideration for Approval of Intra-Function Transfers for Grant Budget for the Month of August 2020 (Discussion/Action)
Presenter:  Mihaela Marin, Senior Director, Grants Management
Attachments: (2)
III.F. Consideration for Approval of Fiscal Year 2021 Inter-Function Transfers for All Non-Categorical Funds for August 2020 (Discussion/Action)
Presenter:  Teresa Scott, Executive Director, Budget and Strategic Planning
Attachments: (2)
III.G. Consideration for Approval of Fiscal Year 2021 Intra-Function Transfers for All Non-Categorical Funds for August 2020 (Discussion/Action)
Presenter:  Teresa Scott, Executive Director, Budget and Strategic Planning
Attachments: (2)
III.H. Consideration for Approval of Gifts, Grants and Donation of More than $5,000 (Discussion/Action)
Presenter:  Ben Lubkeman, Executive Director, Accounting
Attachments: (2)
III.H.1. Donation of $5,000.00 by Mary Maguire to Alvarado Elementary School
III.I. Consideration for Approval of Recommendation of Award of Bid 21-008DD Acrylic Sheets (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
III.J. Consideration for Approval of Recommendation of Award for RFP # 20-005 RRR  Titled: Plumbing Services on Demand  (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
III.K. Consideration for Approval of RFP 21-006 - Purchase of District Wide Enterprise Cabling On-Demand (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
III.L. Consideration for Approval of Purchases of Computer Aided Dispatch System and Records Management System from Cyrun Corporation - RFP 20-046 RMS (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
III.M. Consideration for Approval of Recommendation of Award for RFP 21-010DD On-Call Sheet Metal Fabrication and Installation (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
III.N. Consideration for Approval of a Learning Management Software System for Early Learners and High Need Students from SeeSaw Learning, Inc. - RFP 21-011 RMS (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
III.O. Consideration for Approval of Purchases of Chromebooks, iPads, Personal Protective Equipment and Supplies (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (1)
III.P. Consideration for Approval of the APS Technology Data Center Portfolio of Renewals and Refreshes to Encompass a Three-Year Horizon (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
III.Q. Consideration for Approval of the Renewal of the Microsoft Support Enterprise Agreement (EA) with APS to Encompass a Three-Year Horizon (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
III.R. Consideration for Approval of Cash Disbursement for August 2020 (Discussion/Action)
Presenter:  Rennette Apodaca, Executive Director, Procurement
Attachments: (2)
III.S. Consideration for Approval of a Letter of Appreciation from the Board of Education and Superintendent to the Community School Coordinators (Discussion/Action)
Presenter:  Brenda Yager, Executive Director, Board of Education Services Office
Attachments: (2)
IV. Announcement of Upcoming Board Meetings
IV.A. The next Board of Education meeting will be held on Wednesday, October 7, 2020, at 5:00 p.m., location to be determined.
IV.B. The next Special Board of Education meeting will be held Monday, September 28, 2020, at 7:30 a.m., via live virtual meeting.  This link can be accessed through the www.aps.edu website.
V. Adjournment
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