January 9, 2023 at 5:00 PM - SCHOOL BOARD ORGANIZATIONAL MEETING
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1. Call to Order, Nichol O'Neill
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2. Pledge of Allegiance
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3. Roll Call of Attendance - Will Welch, Clerk
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4. New Business
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5. Approve the Agenda
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6. Oath of Office for New School Board Members
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7. Organization of the School Board for 2023
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7.A. Election of Office of a Chairperson
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7.B. Election of Office of a Vice-Chair
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7.C. Election of Office of a Clerk
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7.D. Election of Office of a Treasurer
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7.E. Consider/Approve Alysia Jech as School Board Secretary. DECISION
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8. Consider/Approve the dates, places, and times of School Board meetings. ATTACHMENT/DECISION
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9. Consider/Approve conducting business on Columbus Day, October 9, 2023. DECISION
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10. Consider/Approve salaries for School Board members. The salary of the Chairperson is $2,500 and salaries of Officers and Directors are $1,900. Committee members will be paid $30 per meeting. DECISION
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11. Consider/Appoint Board Members to School Board Committees. ATTACHMENT/DECISION
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12. Designate representatives to the Minnesota State High School League for the year 2023. Governing Board Representative: Will Welch; School Representative- Ms. Belinda Selfors; Boys' and Girls' Representative and Speech Activities- Mr. Curt Hughes; Music Activities- Ms. Jessica Honsey.
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13. Designate a School District Attorney, Joseph Langel of Ratwik, Roszak and Maloney of Minneapolis, and Daniel Honsey Law Office of Kraft Walser of Stewartville. School Board Chair and School Superintendent are designated to contact the School District Attorney.
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14. Designate legal depositories for school district funds. It is recommended that Bremer Bank of Stewartville be designated as the primary depository for checking accounts and investments.
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15. Authorize the Superintendent, Human Resources Coordinator, and the School Board Treasurer to have access to the school district's safety deposit box at Bremer Bank, Stewartville.
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16. Authorize the Superintendent, Business Director, or the School Board Treasurer to make wire transfers of funds for the purpose of investments.
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17. Authorize the Superintendent or Business Director, to issue checks, electronic funds transfer, and wire transfers between board meetings with payments of same to be approved by the School Board at the next meeting at which payment of claims is approved.
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18. Authorize the Superintendent or Business Director, to invest funds not needed for current expenses, with investments to be approved at the next School Board meeting at which payment of claims is approved.
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19. Authorize the following statutory duties of the clerk be delegated to the administrative staff: the keeping of the book of minutes of all School Board meetings, the preparation of reports that shall include the condition and value of school property, receipts and disbursements in detail and such other financial matters as may be called for by the Minnesota Department of Education, the length of the school term and the enrollment and attendance by grades, and the names and post office addresses of all directors and other officers, and such other items of information as may be called for by the Commissioner of Education.
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20. Approve the authorization for the use of facsimile and bitmap signatures of the officers on payroll and voucher checks in accordance with the provisions of M.S. 47.41 and 47.42.
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21. Designate the "Stewartville Star" as the official newspaper of the school district.
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22. Designate the Central Education Center area as a posting place for notices of meetings of the Stewartville School Board.
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23. Approve the Minnesota School Board Association membership for the year 2023.
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24. Approve employee participation in current tax sheltered annuities for the year 2023.
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25. Establish mileage rate for school business. It is recommended that the IRS approved rate of 65.5 cents be used for the 2023 school year.
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26. Establish meal reimbursements to be breakfast, $10; lunch, $15; and dinner, $20.
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27. Consider/Approve the Land Lease Agreement. ATTACHMENT/DECISION
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28. Review of Policy 209 - School Board Code of Ethics. ATTACHMENT
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29. Consent Items: DECISION
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29.A. Consider/Approve the December 12, 2022 Meeting Minutes. ATTACHMENT
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29.B. Consider/Approve the November 2022 Claims and Accounts. ATTACHMENT
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29.C. Consider/Approve the November 2022 Treasurer's Report. ATTACHMENT
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29.D. Consider/Approve the Administrative Recommendations as follows: ATTACHMENT
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30. Consider/Approve Closing Open Enrollment for 4/5 year old Preschool. ATTACHMENT/DECISION.
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31. Consider/Approve Calendar Revision for Friday, May 5, 2023, to be a full day of Professional Development for Grade 6 through 12 Teachers. ATTACHMENT/DECISION
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32. MSBA Conference and Officer Workshop DISCUSSION
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33. Adjourn
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