January 11, 2016 at 7:00 PM - ORGANIZATIONAL SCHOOL BOARD MEETING
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1. Call to Order -- Rob Mathias, Chair
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2. Pledge of Allegiance
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3. Roll Call of Attendance -- Joe Waugh, Clerk
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4. Approve the Agenda
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5. Consider/Approve the Extended Stay Field Trip Request by the Baseball and Softball teams to travel to Florida during Spring Break. Mark Schmitz and Curt Hughes. ATTACHMENTS/DECISION
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6. Organization of the School Board for 2016.
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6.A. Election of a Chairperson
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6.B. Election of a Vice-Chairperson
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6.C. Election of a Clerk
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6.D. Election of a Treasurer
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6.E. Consider/Approve Sheila Gossman as Board Secretary to take minutes at school board meetings. DECISION
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6.F. Consider/Establish salaries for school board members. Salaries for 2015 were $2,200 for the Board Chairperson, Directors received $1,900. DECISION
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6.G. Consider/Approve the dates, places, and times of regular school board meetings and work sessions. ATTACHMENT/DECISION
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7. Consent Items: DECISION
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7.A. Consider/Approve Minutes from the December 14, 2015, School Board Meeting. ATTACHMENT
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7.B. Approve Claims and Accounts. ATTACHMENT
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7.C. Designate legal depositories for school district funds. It is recommended that Bremer Bank of Stewartville be designated as the primary depository for checking accounts and that Wells Fargo Bank of Stewartville and Rochester be designated as secondary depositories for investments.
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7.D. Authorize the Superintendent, Business Director, or the School Board Treasurer to make wire transfers of funds for the purpose of investments.
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7.E. Authorize the Superintendent or Business Director, to issue checks, electronic funds transfer, and wire transfers between board meetings with payments of same to be approved by the school board at the next meeting at which payment of claims is approved.
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7.F. Authorize the Superintendent or Business Director to invest funds not needed for current expenses, with investments to be approved at the next school board meeting at which payment of claims is approved.
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7.G. Determine the amount of the employee surety bonds. It is recommended that the amount continue to be $50,000.00.
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7.H. It is recommended that the following statutory duties of the clerk be delegated to the administrative staff: the keeping of the book of minutes of all school board meetings, the preparation of reports that shall include the condition and value of school property, receipts and disbursements in detail and such other financial matters as may be called for by the Minnesota Department of Education, the length of the school term and the enrollment and attendance by grades, and the names and post office addresses of all directors and other officers, and such other items of information as may be called for by the Commissioner of Education.
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7.I. Approve the authorization for the use of facsimile and bitmap signatures of the 2016 officers on payroll and voucher checks in accordance with the provisions of M.S. 47.41 and 47.42.
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7.J. Designate the "Stewartville Star" as the official newspaper of the school district.
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7.K. Authorize the Superintendent and Business Director to sign Student Activity Fund checks with two signatures needed for withdrawal.
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7.L. Authorize the Superintendent, Business Director, Executive Assistant/HR Technician and the 2016 School Board Treasurer to have access to the school district's safety deposit box at Wells Fargo Bank, Stewartville.
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7.M. Designate the Superintendent's Office area as a posting place for notices of meetings of the Stewartville School Board.
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7.N. Approve the Minnesota School Board Association membership for the year 2016.
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7.O. Approve employee participation in current tax sheltered annuities for the year 2016.
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7.P. Establish mileage rate for school business. It is recommended that the IRS approved rate be used for the year 2016.
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7.Q. Consider/Approve Janet Hartman's recommendation to hire Sharon Solomon as a Special Education Paraprofessional. Ms. Solomon will be working up to 13 hours/week and will be placed on Step 3 of the Support Staff Wage Agreement at $12.25/hr. Ms. Solomon's start date will be January 11, 2016. ATTACHMENT
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7.R. Consider/Approve Hailey Liffrig's recommendation to hire Jamie Gehling as a Tiger Time Assistant beginning on December 23, 2015. Mr. Gehling will be paid $9.00. ATTACHMENT
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7.S. Consider/Approve Matt Harvey's request for a Paternity Leave of Absence beginning around March 18, 2016. Mr. Harvey is requesting 10 work days of paid leave which would be until April 11, 2016.
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7.T. Consider/Approve Darcy Lindquist's recommendation to hire Kristen Schnell as an additional Assistant Speech Coach for the 2015-2016 school year due to the increased number of students. ATTACHMENT
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7.U. Consider/Approve Janet Hartman's recommendation to hire Stacy Harreld as a Special Education Paraprofessional beginning on January 11, 2016. Ms. Harreld will be placed on Step 1 of the Support Staff pay schedule at $11.75/hr. Ms. Harreld will be working 6.5 hours/day. ATTACHMENT
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7.V. Consider/Approve Jessie Foster's resignation as the Junior High Softball Coach effective immediately.
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7.W. Consider/Approve Erin Milz's resignation as a Special Education Paraprofessional effective December 31, 2015.
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7.X. Consider/Approve Tim Malone's recommendaton to hire Jon Pyan as a Junior High Assistant Boys Basketball Coach for the remainder of this Winter Season. Mr. Pyan has been in this position as a volunteer trial basis since November 23, 2015. Mr. Pyan's coaching salary will be pro-rated to $1,566.22 for the season. ATTACHMENT
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7.Y. Consider/Approve increasing the hourly rate of pay for Driver Education Instructors from $21.25 to $22.00, effective February 1, 2016. The last increase was back in 2008. ATTACHMENT
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8. Aim 1: High Student Achievement
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9. Aim 2: A Safe, Welcoming, Engaging Learning Environment
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10. Aim 3: Effective and Efficient Operations
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10.A. Consider/Approve postponing definitely the RESOLUTION FOR THE CONSTRUCTION OF A NEW ZUMBRO EDUCATION DISTRICT FACILITY FOR UP TO $13.1 MILLION WITH THE COST SHARED BETWEEN ALL ZUMBRO EDUCATION DISTRICT MEMBERS BASED ON A FORMULA OF FIFTY PERCENT (50%) WEIGHTED AVERAGE DAILY MEMBERSHIP, TWENTY-FIVE PERCENT (25%) EQUAL SHARE AND TWENTY-FIVE PERCENT (25%) UTILIZATION, to the February 8, 2016, School Board Advance. DECISION
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10.B. The following policies are recommended for a second reading/adoption by the School Board Policy Committee: 515, 526, 601, 603, 604, 618, 619, 709, 805 and 807. ATTACHMENT/DECISION
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10.C. Consider/Adopt a Resolution Designating a School District Attorney. Patricia Maloney and Joseph Langel of Ratwik, Roszak and Maloney of Minneapolis and Steven Corson of Corson Law Office of Stewartville are recommended. ATTACHMENT/DECISION
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10.D. Consider the designation of representatives to the Minnesota State High School League for the year 2016. Governing Board Representative:_____________________; School Representative - Dr. David Thompson; Boys'/Girls' Representative - Tim Malone; Speech Activities - Darcy Lindquist; Music Activities - Jessica Honsey) (2015 representatives were as follows: governing board representative – Todd Emanuel; school representative - Dr. David Thompson; boys' sports representative – Tim Malone & Sharon Morlock; girls' sports representative - Tim Malone & Sharon Morlock; speech activities – Kelly Manley; and music activities - Jessica Honsey) DECISION
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10.E. Consider/Appoint board members to the following committees:
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10.E.1. Appoint a board member(s) to the Community Education Advisory Committee for the year 2016. (2015 Angela Payton)
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10.E.2. Appoint board member(s) to serve on the Building Construction & Facilities Committee for the year 2016. (2015 Rob Mathias, Joe Waugh, Tara Stockman)
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10.E.3. Appoint board member(s) to serve on the Negotiations Committee for the year 2016. (2015 Rob Mathias, Tara Stockman, Elizabeth Lawson)
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10.E.4. Appoint board member(s) to serve as liaison with the High School Student Council for the year 2016. (2015 Todd Emanuel)
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10.E.5. Appoint board member(s) to serve as the SEE representative for the year 2016. (2015 Lori Miller-Beach and Joe Waugh)
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10.E.6. Appoint board member(s) to serve on the Bonner/Central Parent Advisory Committee for the year 2016. (2015 Angela Payton)
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10.E.7. Appoint board member(s) to serve on the Finance Committee for the year 2016. (2015 Tara Stockman, Angela Payton, Rob Mathias)
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10.E.8. Appoint board member(s) to serve on the ZED Governing Board for the year 2016. (2015 Elizabeth Lawson)
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10.E.9. Appoint board member(s) to serve on the Health and Safety Committee for the year 2016. (2015 Todd Emanuel)
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10.E.10. Appoint board member(s) to serve on the District Advisory Committee for the year 2016. (2015 Rob Mathias)
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10.E.11. Appoint board member(s) to serve on the District Wellness Committee for the year 2016. (2015 Lori Miller-Beach & Joe Waugh)
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10.E.12. Appoint board member(s) to serve on the Policy Review Committee for the year 2016. (2015 Angela Payton, Elizabeth Lawson & Lori Miller-Beach)
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10.E.13. Appoint board member(s) to serve on the Meet and Confer Committee for the year 2016. (This is a new committee.)
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10.F. February 8, 2016 - Possible School Board Advance Topics ATTACHMENT
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10.G. Superintendent Update - Dr. Thompson
*Date Change for the Legislative Forum at SSC *MSBA Winter Conference *School Board Officer Training Meetings - February - Variety of locations *Construction Update |
10.H. New Business Parameters INFORMATION/DECISION
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10.I. New Business
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11. Adjourn
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