January 6, 2014 at 7:00 PM - ORGANIZATIONAL SCHOOL BOARD MEETING

1. Call to Order -- Rob Mathias, Chair

2. Pledge of Allegiance

3. Roll Call of Attendance -- Joe Waugh, Clerk

4. Approve the Agenda

5. Organization of the School Board for 2014.

5.A. Election of a Chairperson

5.B. Election of a Vice-Chairperson

5.C. Election of a Clerk

5.D. Election of a Treasurer

5.E. Consider/Approve Sheila Gossman as Board Secretary to take minutes at school board meetings.  DECISION

5.F. Consider/Establish salaries for school board members.  Salaries for 2013 were $2,200 for the Board Chairperson, Directors received $1,900.  DECISION

5.G. Consider/Approve the dates, places, and times of regular school board meetings and work sessions.  ATTACHMENT/DECISION

6. Consent Items:  DECISION

6.A. Consider/Approve Minutes from the December 16, 2013, School Board Meeting.  ATTACHMENT

6.B. Approve Claims and Accounts.  ATTACHMENT

6.C. Designate legal depositories for school district funds.  It is recommended that Eastwood Bank of Stewartville be designated as the primary depository for checking accounts and that Wells Fargo Bank of Stewartville and Rochester be designated as secondary depositories for investments. 

6.D. Authorize the Superintendent, Business Director, or the School Board Treasurer to make wire transfers of funds for the purpose of investments.

6.E. Authorize the Superintendent or Business Director, to issue checks, electronic funds transfer, and wire transfers between board meetings with payments of same to be approved by the school board at the next meeting at which payment of claims is approved.

6.F. Authorize the Superintendent or Business Director to invest funds not needed for current expenses, with investments to be approved at the next school board meeting at which payment of claims is approved.

6.G. Determine the amount of the employee surety bonds.  It is recommended that the amount continue to be $50,000.00.

6.H. It is recommended that the following statutory duties of the clerk be delegated to the administrative staff:  the keeping of the book of minutes of all school board meetings, the preparation of reports that shall include the condition and value of school property, receipts and disbursements in detail and such other financial matters as may be called for by the Minnesota Department of Education, the length of the school term and the enrollment and attendance by grades, and the names and post office addresses of all directors and other officers, and such other items of information as may be called for by the Commissioner of Education.

6.I. Approve the authorization for the use of facsimile and bitmap signatures of the 2014 officers on payroll and voucher checks in accordance with the provisions of M.S. 47.41 and 47.42.

6.J. Designate the "Stewartville Star" as the official newspaper of the school district.

6.K. Authorize the Superintendent and Business Director to sign Student Activity Fund checks with two signatures needed for withdrawal.

6.L. Authorize the Superintendent, Business Director, Executive Assistant/HR Technician and the 2014 School Board Treasurer to have access to the school district's safety deposit box at Wells Fargo Bank, Stewartville.

6.M. Designate the Superintendent's Office area as a posting place for notices of meetings of the Stewartville School Board.

6.N. Approve the Minnesota School Board Association membership for the year 2014.

6.O. Approve employee participation in current tax sheltered annuities for the year 2014.

6.P. Establish  mileage rate for school business.  It is recommended that the IRS approved rate be used for the year 2014.

6.Q. Consider/Approve Janet Hartman's recommendation to hire Tina Gordon as a Special Education Paraprofessional at Central Intermediate School starting on January 2, 2014.  Ms. Gordon will work 6.75 hours/day and will be placed on Step 6 of the Support Staff Working Agreement at $12.14/hr.  ATTACHMENT

6.R. Consider/Approve Janet Hartman's recommendation to hire Sara Van Tassel as a Special Education Paraprofessional at the Early Learning Center starting on January 2, 2014.  Ms. Van Tassel will work 6.25 hours/day and will be placed on Step 6 of the Support Staff Working Agreement at $12.14/hr.  ATTACHMENT

7. Aim 1:  High Student Achievement

7.A. Early Entrance Policy - Sheila McNeill  ATTACHMENT/INFORMATION

8. Aim 2:  A Safe, Welcoming, Engaging Learning Environment

8.A. Consider/Approve the Stewartville School District Social Media Guidelines for Student-Participants.  ATTACHMENT/DECISION

9. Aim 3:  Effective and Efficient Operations

9.A. Meal Charging Policy with Procedures for Collecting Negative Family Food Service Accounts - Angie Lake  ATTACHMENT/INFORMATION

9.B. Consider/Adopt a Resolution Designating a School District Attorney.  Patricia Maloney and Joseph Langel of Ratwik, Roszak and Maloney of Minneapolis and Steven Corson of Corson Law Office of Stewartville are recommended.  ATTACHMENT/DECISION

9.C. Consider the designation of representatives to the Minnesota State High School League for the year 2014.  (2013 representatives were as follows:  governing board representative – Joe Waugh; school representative - Dr. David Thompson; boys' sports representative – Sharon Morlock; girls' sports representative - Sharon Morlock; speech activities – Kelly Manley; and music activities - Jessica Honsey)  DECISION

9.D. Consider/Appoint board members to the following committees:

9.D.1. Appoint a board member(s) to the Community Education Advisory Committee for the year 2014.  (2013 Angela Payton) 

9.D.2. Appoint board member(s) to serve on the Building Construction & Facilities Committee for the year 2014.  (2013 Rob Mathias and Joe Waugh) 

9.D.3. Appoint board member(s) to serve on the Negotiations Committee for the year 2014.  (2013  Mark Vaupel, Tara Stockman, Elizabeth Lawson) 

9.D.4. Appoint board member(s) to serve as liaison with the High School Student Council for the year 2014.  (2013 Rod Morlock) 

9.D.5. Appoint board member(s) to serve as the SEE representative for the year 2014.  (2013 Rod Morlock and Joe Waugh)

9.D.6. Appoint board member(s) to serve on the Bonner/Central Parent Advisory Committee for the year 2014.  (2013 Angela Payton)

9.D.7. Appoint board member(s) to serve on the Finance Committee for the year 2014.  (2013 Tara Stockman, Angela Payton, Rob Mathias)

9.D.8. Appoint board member(s) to serve on the ZED Governing Board for the year 2014.  (2013 Elizabeth Lawson)

9.D.9. Appoint board member(s) to serve on the Health and Safety Committee for the year 2014.  (2013 Mark Vaupel)

9.D.10. Appoint board member(s) to serve on the District Advisory Committee for the year 2014.  (2013 Rob Mathias)

9.D.11. Appoint board member(s) to serve on the District Wellness Committee for the year 2014.  (2013 Rod Morlock & Joe Waugh)

9.D.12. Appoint board member(s) to serve on the Policy Review Committee for the year 2014.  (2013 Angela Payton & Elizabeth Lawson) 

9.E. February 10, 2014 - Possible School Board Advance Topics
    Security/Safety, Budget, Capital Outlay, Legislative Update, Student Enrollment, Principal/Teacher Evaluation, Community Survey and Facilities.

9.F. Superintendent Update -  Dr. Thompson
    *MSBA Winter Conference
    *Feb. 1, 2014 - Legislative Forum - 8:30 AM - Century High School
    *Feb. 20, 2014 - Officer Training Meeting - 8:30 AM, South Central Service Coop - North Mankato
    *2014-2015 "Draft" School Calendar

10. Adjourn