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February 22, 2022 at 6:00 PM - Governing Board Meeting

Agenda
A. Opening of Meeting
A.1. Call to Order
A.2. Pledge of Allegiance
B. Student Report
B.1. Report from Flowing Wells Junior High School Student Council Representative
B.1.a. A student representative will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.
Attachments: (1)
B.2. Report from Sentinel Peak High School Student Representative
B.2.a. A student representative will provide a review of events and activities at Sentinel Peak High School in academics, sports, and other extracurricular programs.
Attachments: (1)
C. Superintendent’s Report
C.1. Recognition of February Building Blocks for Character Student
C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the February Building Blocks for Character Student from Sentinel Peak High School.
Attachments: (2)
C.2. Recognition of Flowing Wells High School Teacher of the Year
C.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Flowing Wells High School Teacher of the Year, Jeffrey Mann.
Attachments: (1)
C.3. Update on District Events and Activities
C.3.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 
Attachments: (1)
D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.
Attachments: (1)
E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.
Attachments: (1)
E.1. Approval of Agenda for this Meeting, February 22, 2022
Attachments: (2)
E.2. Approval of Minutes of Governing Board Meetings
E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: February 8, 2022 (Public Hearing Minutes and Open Session Minutes).
Attachments: (3)
E.3. Approval of District Vouchers
E.3.a. Expense and payroll vouchers are presented for Board approval: #6452, 6454-6457, 6459 and 2316.
Attachments: (2)
E.4. Approval of Requests for Use of District Facilities
E.4.a. None at this meeting.
E.5. Approval of Requests for Open Enrollment Students
E.5.a. Requests for open enrollment students are submitted for approval.
Attachments: (2)
E.6. Approval of Requests for Student Trips
E.6.a. Student trip requests are submitted for approval.
Attachments: (2)
E.7. Approval of Requests for Travel
E.7.a. Staff travel requests are submitted for approval.
Attachments: (2)
E.8. Approval of FY2023 Contract Language for Professional Contracts and Teacher Contracts
E.8.a. Recommend approval of language for FY2023 professional contracts and teacher contracts including twelve-month professional contract, certified professional contract with special 301, professional contract (certificate or license), student support specialist professional contract, JROTC teacher contract, standard teacher contract, and twelve-month teacher contract
Attachments: (8)
E.9. Approval of Personnel Actions
E.9.a. Personnel Actions are submitted for approval.
Attachments: (2)
E.10. Acceptance of Gifts and Donations
E.10.a. Recommend acceptance of gifts and donations in the amount of $15,405.16 for the period of January 1, 2022 through January 31, 2022.
Attachments: (2)
E.11. Review of District Financial Statements
E.11.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of January 31, 2022.
Attachments: (3)
E.12. Recommend Approval of Asset Retirement and Disposals
E.12.a. Approval is requested for the retirement and disposal of assets no longer used by the district.
Attachments: (2)
F. Business and Finance
F.1. Acceptance of Fiscal Year 2021 Audit Reports and Compliance Questionnaire
F.1.a. A.R.S. 15-14 requires school districts that have an adopted M&O budget limit in excess of $2,000,000 annually contract for an annual financial statement audit and the completion of the USFR compliance questionnaire. School districts that expend more than $750,000 in federal revenues must also contract for a federal single audit. Section H of the statute now requires the Governing Board to publicly accept all audits and compliance questionnaires through a roll call vote.
The FY2021 Annual Comprehensive Financial Report, USFR Compliance Questionnaire, Single Audit Reporting Package, and Governance Communication Letter are presented for review and recommended acceptance.
Attachments: (5)
F.2. Recommend Approval of Revision of Community Schools’ Fees for Summer 2022
F.2.a. District administration recommends approval to revise the Community Schools’ YES fees to include a one-time $25 materials fee and a non-attendance fee of $25 per child per week for summer program dates only.
F.3. Recommend Approval of 2022-2023 Fee Schedules for Elementary, Junior High, and High Schools
F.3.a. District Administration recommends approval of the fee schedules for the 2022-2023 school year. There are no changes to the fee schedules with the exception of the removal of references to ceramics courses at Flowing Wells High School (currently no ceramics courses are offered at FWHS).
Attachments: (4)
F.4. Discussion of Tax Credit Contributions for Calendar Year 2021
F.4.a. The Flowing Wells School District received $261,486 in tax credit contributions during calendar year 2021. This compares to $268,520 received in 2020. A report summarizing, by school, donations received over the past five years is attached. The Arizona Department of Revenue allows a maximum tax credit of $400 for married couples filing jointly and $200 for individuals or couples filing separately.
The District is also required to report actual expenditures from tax credit contributions by February 28th of each year per ARS 43-1089.01. These reports are also attached.
G. Unfinished Business
G.1. Recommend Approval of Attendance Boundary Change for Homer Davis Elementary School and Douglas Elementary School
G.1.a. District Administration recommends approval of a change to the attendance boundary between Homer Davis Elementary School and Douglas Elementary School to address discrepancies in enrollment patterns and class sizes, to become effective at the start of the 2022-2023 school year. This change would shift the boundary from its current location on Roger Road to the new location on Prince Road, with the area encompassed by Prince Road on the south, Tuttle Avenue on the east, Flowing Wells Road on the west, and Roger Road on the north included in the attendance area for Homer Davis Elementary.
H. New Business
H.1. Recommend Approval to Table the National Geographic Learning/Cengage Textbook Entitled Human Geography: A Spatial Perspective prior to Adoption Consideration
H.1.a. District Administration recommends a sixty-day table of the National Geographic Learning/Cengage textbook entitled Human Geography: A Spatial Perspective to allow for public review and comment prior to a formal request to adopt the textbook for use with the AP Human Geography course.
H.2. Recommend Approval to Table Wiley Physics (Physics 1), 10th Edition prior to Adoption Consideration
H.2.a. District Administration recommends a sixty-day table of the Wiley Physics (Physics 1), 10th Edition textbook to allow for public review and comment prior to a formal request to adopt the textbook for use with the AP Physics course.
Attachments: (2)
H.3. Recommend Approval to Revise Policy JFB Open Enrollment
H.3.a. District Administration recommends approval to revise Policy JFB Open Enrollment. Currently this policy states that families of current open enrollment students will be notified of their continuing open enrollment status for the following year. This revision would eliminate the need for notification except in cases in which the student's open enrollment status is changing to conditional or denied, thus streamlining the process for families of students whose status is not changing.
Attachments: (2)
H.4. Recommend Approval of Amendment to IGA with Pima Community College to Include Digital Video Editing as a Dual Enrollment Option
H.4.a. District Administration recommends approval to amend the IGA with Pima Community College (PCC) to include Digital Video Editing as an option for dual enrollment and to update the language regarding data sharing between Flowing Wells and PCC pertaining to dual enrollment participation. The IGA term through June 30, 2023 would remain unchanged. 
H.5. Discussion of Aggregate Expenditure Limit and Potential Impact for Flowing Wells District
H.5.a. District Administration presents for review information about the Aggregate Expenditure Limit (AEL) and the potential current-year impact to the Flowing Wells District if the Arizona Legislature fails to override the AEL.
Attachments: (1)
H.6. Recommend Approval of Juneteenth Holiday as a Paid Holiday for Twelve-Month Employees
H.6.a. District Administration recommends approval to include Juneteenth as a paid holiday for twelve-month employees beginning June, 2022. This additional holiday previously had not been included on contracts, employment agreements, or SPARs for the various twelve-month employee groups because these FY22 agreements had been finalized in the spring of 2021, prior to the federal recognition of Juneteenth. The Governing Board previously approved the revision to the calendar to recognize the Juneteenth holiday.
Attachments: (1)
I. Adjourn

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