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April 26, 2022 at 6:00 PM - Governing Board Meeting

Agenda
A. Opening of Meeting
A.1. Call to Order
A.2. Pledge of Allegiance
B. Student Report
B.1. Report from Flowing Wells Junior High School Student Council Representative
B.1.a. A student representative will provide a review of events and activities at Flowing Wells Junior High School in academics, sports, and other extracurricular programs.
Attachments: (1)
B.2. Report from Sentinel Peak High School Student Representative
B.2.a. A student representative will provide a review of events and activities at Sentinel Peak High School in academics, sports, and other extracurricular programs.
Attachments: (1)
B.3. Report on Richardson Elementary Fourth Grade Camping Trip
B.3.a. Richardson Elementary fourth grade students and their teachers, Michelle McWilliams and Ana Batsoev, will share information about their camping trip to the Cooper Center.
Attachments: (1)
B.4. Report from FWHS Education Professions Students
B.4.a. Students from the Education Professions program at Flowing Wells High School, along with their teacher Bridget Montoya, will share information about the program.
Attachments: (1)
B.5. Report on FWHS Ambassadors Trip to England
B.5.a. Students from Flowing Wells High School, along with the Ambassadors trip sponsors Robin Pakka, Jeff Mann, Rachel Lodge, and David Nguyen, will share information about the recent Ambassadors trip to England.
Attachments: (1)
C. Superintendent’s Report
C.1. Recognition of Health Staff and Student Support Specialists, Social Workers, and Counselors
C.1.a. Dr. Stoltzfus and Dr. Parkinson will recognize our Health Staff, Student Support Specialists, Social Workers, and Counselors, for the exemplary level of support they provided to our students and families throughout the pandemic.
Attachments: (1)
C.2. Update on District Events and Activities
C.2.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 
Attachments: (1)
D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.
Attachments: (1)
E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.
Attachments: (1)
E.1. Approval of Agenda for this Meeting
E.1.a. Request approval for the adoption of the agenda for this meeting, April 26, 2022.
Attachments: (2)
E.2. Approval of Minutes of Governing Board Meetings
E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: April 12 (Public Hearing Minutes, Open Session Minutes, Executive Session Minutes, and Study Session Minues).
E.3. Approval of District Vouchers
E.3.a. Expense and payroll vouchers are presented for Board approval: Expense Vouchers #6474-6477 and Payroll Voucher #2321.
Attachments: (2)
E.4. Approval of Requests for Use of District Facilities
E.4.a. Requests for use of district facilities are submitted for approval.
Attachments: (2)
E.5. Approval of Requests for Open Enrollment Students
E.5.a. Requests for open enrollment students are submitted for approval.
Attachments: (2)
E.6. Approval of Requests for Student Trips
E.6.a. Student trip requests are submitted for approval.
Attachments: (2)
E.7. Approval of Requests for Travel
E.7.a. Staff travel requests are submitted for approval.
Attachments: (2)
E.8. Approval of Personnel Actions
E.8.a. Personnel Actions are submitted for approval.
Attachments: (2)
E.9. Acceptance of Gifts and Donations
E.9.a. Recommend acceptance of gifts and donations in the amount of $54,386.99 through March 31, 2022.
Attachments: (2)
E.10. Review of District Financial Statements
E.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of March 31, 2022.
Attachments: (3)
E.11. Approval of Asset Retirement and Disposals
E.11.a. Approval is requested for the retirement and disposal of assets no longer used by the district through April 26, 2022.
Attachments: (2)
F. Business and Finance
F.1. Recommend Approval to Renew the Southwest Foodservice Excellence Contract for FY 2022-2023
F.1.a. District Administration recommends the current Food Service Management Company Contract with Southwest Foodservice Excellence, LLC be renewed for an additional 12-month period from July 1, 2022 to June 30, 2023. The original award of this contract was for one year (2019-2020 fiscal year) with four additional renewal years possible. This is the third renewal.
Attachments: (1)
F.2. Recommend Approval of Revisions to SAC Schedule
F.2.a. District Administration recommends Governing Board approval of the attached Special Activities Compensation (SAC) schedule stipends and addendums. Revisions to the SAC schedule are detailed in the attached memo and include the addition of several new stipends for athletics, increases to some hourly rates associated with athletics, updated titles for a few SAC assignments, and removal of an outdated SAC assignment.
Attachments: (3)
F.3. Recommend Approval to Purchase Cafeteria Tables and Counters from Arizona Furnishing
F.3.a. District Administration recommends approval to purchase indoor and outdoor cafeteria tables and condiment counters from Arizona Furnishings utilizing Mohave contract # 18M-AZF-0130. This purchase is to replace broken, non-functioning tables and to provide additional tables to allow for social distancing during meal service. The condiment counters will provide additional storage and space for condiment items at the high school. The purchase would be funded with Food Service funds. The total cost is $130,850.
Attachments: (2)
F.4. Recommend Approval to Renew Subscription for Investigations Math Student Math Journals and Digital Licensing for Six Years
F.4.a. District Administration recommends approval to renew the subscription with Savvas for Investigations Math student Math Journals and digital licensing for grades K-5 at all elementary schools for a six-year term at a cost not to exceed $285,000.00. This is a Governing Board-approved adopted resource that now is up for renewal.
F.5. Recommend Approval to Purchase Chromebooks, Chrome Management Licenses, Carts, Printers, and Projectors from CDW-G
F.5.a. District Administration recommends approval to purchase technology items through vendor CDW-G using federal funding. The items include Chromebooks, printers, charging/storage carts, and projectors, and would be purchased utilizing state contract pricing that has been evaluated to be fair and reasonable. The total cost would not exceed $200,000.00. The Chromebook purchases would finalize classroom sets in grades 3-6 at all elementary schools and refresh outdated and broken devices at FWJH, SPHS, and FWHS.
Attachments: (2)
G. Unfinished Business
G.1. Recommend Approval to Adopt Wiley Physics (Physics 1) 10th Edition
G.1.a. District administration recommends adopting the Wiley Physics (Physics 1), 10th Edition textbook for use in the AP Physics course. This textbook has been tabled for public review for a sixty-day period, and no public comments or concerns were submitted during this time.
Attachments: (2)
G.2. Recommend Approval to Adopt National Geographic Learning/Cengage Human Geography: A Spatial Perspective
G.2.a. District administration recommends adopting the National Geographic Learning (NGL)/Cengage Human Geography: A Spatial Perspective curriculum for use in the AP Human Geography course. This resource has been tabled for public review for a sixty-day period, and no public comments or concerns were submitted during this time.
G.3. Recommend Approval to Revise Flowing Wells 2021-2022 Performance Pay Framework due to Error in Data
G.3.a. District Administration recommends approval to revise the 2021-2022 Performance Pay Framework due to an error in the data that had been used to establish one school's non-academic site goal. Specifically, Douglas Elementary had established a goal for student survey results that used 2020 data as a baseline; however, an error had occurred at the district level in the calculation of this data that was not caught until the current year. Consequently, the actual language of Douglas's goal is inaccurate and should be revised.
H. New Business
H.1. Recommend Approval of Redesigned District Flag
H.1.a. District Administration recommends approval of the updated design for a Flowing Wells district flag.
Attachments: (2)
H.2. Recommend Approval of Revisions to Position Description for Administrative Assistant to Assistant Superintendent for Educational Services
H.2.a. District Administration recommends approval of minor revisions to the position description for the Administrative Assistant to the Assistant Superintendent for Educational Services. Deletions are indicated with strikethrough text, and additions are indicated with underlined text.
H.3. Recommend Approval of Revisions to Position Description for Administrative Assistant to the Superintendent and Governing Board
H.3.a. District Administration recommends approval of minor revisions to the position description for the Administrative Assistant to the Superintendent and Governing Board. Deletions are indicated with strikethrough text, and additions are indicated with underlined text.
H.4. Recommend Approval of 2022 District Summer Calendar for Twelve-Month Employees
H.4.a. District Administration recommends approval of the 2022 summer calendar, which specifies work days, holidays, and district-closure days for employees who work during the summer months. The attached draft memo identifies the specific schedule week by week, with non-holiday weeks consisting of four ten-hour days (Monday through Thursday), and holiday weeks consisting of four eight-hour days and one eight-hour holiday. If approved, this memo would be distributed to twelve-month employees.
Attachments: (2)
H.5. Recommend Approval of 2022-2023 District Holiday Calendar for Twelve-Month Employees
H.5.a. District Administration recommends approval of the 2022-2023 holiday calendar for twelve-month employees. The attached document outlines the holidays in each month as well as the days on which these holidays are recognized, totaling 15 paid holidays per year for twelve-month employees.
I. Adjourn

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