March 14, 2023 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Update on District Events and Activities

B.1.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, March 14, 2023.

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: February 28, 2023 (Open Session Minutes).

D.3. Approval of District Expense and Payroll Vouchers

D.3.a. Sign vouchers for upcoming check batches (to be reviewed at the next Board Meeting). None for this meeting.
Expense and payroll vouchers are presented for Board approval: Expense vouchers #6658-6662 and Payroll voucher #2418.

D.4. Approval of Requests for Use of District Facilities

D.4.a. Requests for use of district facilities are submitted for approval. 

D.5. Approval of Requests for Student Trips

D.5.a. Student trip requests are submitted for approval.

D.6. Approval of Requests for Staff Travel

D.6.a. Staff travel requests are submitted for approval.

D.7. Approval of Personnel Actions

D.7.a. Personnel Actions are submitted for approval.

D.8. Approval of Asset Retirement and Disposals

D.8.a. Approval is requested for the retirement and disposal of assets no longer used by the district.

E. Business and Finance

E.1. Recommend Acceptance of Fiscal Year 2022 Audit Reports and Compliance Questionnaire

E.1.a. District Administration presents for review and acceptance the FY2022 Annual Comprehensive Financial Report, USFR Compliance Questionnaire, Single Audit Reporting Package, and Governance Communication Letter. A.R.S. 15-914 requires school districts that have an adopted M&O budget limit in excess of $2,000,000 annually contract for an annual financial statement audit and the completion of the USFR compliance questionnaire. School districts that expend more than $750,000 in federal revenues also must contract for a federal single audit. Section H of the statute now requires the Governing Board to publicly accept all audits and compliance questionnaires through a roll call vote.

E.2. Recommend Acceptance of JUUL Litigation Settlement

E.2.a. District Administration recommends that the Governing Board accept the Flowing Wells District's portion of the settlement from the JUUL litigation. The settlement amount remains confidential at this time. The District's portion would be reduced by approximately 35% for legal fees and costs.  The remaining settlement would be paid over five years, beginning with a payment of 50% next fall, followed by four installment payments of 12% over the next five years. The Board must take action to accept the settlement before April 7, 2023, or the settlement offer will be deemed rejected.

E.3. Recommend Approval to Purchase Two Custom Fabricated Beverage Counters from Arizona Restaurant Supply

E.3.a. Recommend approval to purchase and install two custom fabricated beverage counters at Flowing Wells High School from Arizona Restaurant Supply, Inc. The current beverage service counters were installed with the initial cafeteria build and are deteriorating. The new counters will be installed along a wall which will provide for more open space in the serving area. The purchase would utilize pricing through the Mohave contract # 22G-AZRS-0715 and would be funded with Food Service Funds. The estimated total cost is $102,602.

F. Unfinished Business

F.1. Recommend Approval of Revisions to Governing Board Policy GBC: Staff Compensation

F.1.a. District Administration recommends approval of revisions to Governing Board Policy GBC: Staff Compensation. Specifically, the revisions clarify when the one-time Special Longevity stipend is earned and paid.  The revisions also clarify the options for employees to defer the payment of the stipend. These revisions remove ambiguity from the policy and clearly align with our existing practices. The proposal also removes language about the District’s old support staff longevity scale and early retirement incentive policy. All revisions are documented with strikethroughs for removed text and underlines for new text.

F.2. Recommend Approval of Revisions to Governing Board Policy IIE: Student Schedules and Course Loads

F.2.a. District Administration recommends approval of revisions to Governing Board Policy IIE: Student Schedules and Course Loads. The revisions change the required number of classes for seniors at Flowing Wells High School to five classes rather than the previously required four classes. This five-class requirement has been our practice at FWHS for many years in order to meet the required number of instructional minutes; this revision would align policy with practice. All revisions are documented with strikethroughs for removed text and underlines for new text.

G. New Business

G.1. Recommend Approval of Revision to Fee Schedules for 2023-2024 School Year

G.1.a. District Administration recommends approval of a revision to the fee schedules for the 2023-2024 school year. The revision simply removes the list of Advanced Placement courses and adds a general statement regarding the fee associated with each Advanced Placement test. Given that each AP course includes the phrase "Advanced Placement" in its title, it is not necessary to separately list each course on this document.

G.2. Recommend Approval of Flowing Wells Title I Parent Involvement Policy

G.2.a. District Administration recommends approval to adopt the Flowing Wells Title I Parent Involvement Policy. The District reviews this policy annually with the Flowing Wells Parent Advisory Council (PAC). This year's review occurred on March 2, 2023; no revisions were requested by the PAC. Pending Governing Board approval, the final version will be posted on the District website and included in student handbooks and planners for the coming school year.

H. Executive Session

H.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees. 
     - Discussion of Candidates for Assistant to the Principal at Hendricks Elementary School

I. Adjourn