August 23, 2022 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Superintendent’s Report

B.1. Recognition of FCCLA National Participants and FCCLA Teacher, Kim Loyd

B.1.a. Superintendent Dr. Kevin Stoltzfus will recognize FCCLA Teacher Kim Loyd and her students who participated in the FCCLA National Competition.

B.2. 10th Day Enrollment Trends

B.2.a. Superintendent Dr. Kevin Stoltzfus will provide an informational report on student enrollment by district, school, and grade level based on the tenth day of the 2022-2023 school year.

B.3. Update on District Events and Activities

B.3.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 

C. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

D. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

D.1. Approval of Agenda for this Meeting

D.1.a. Request approval for the adoption of the agenda for this meeting, August 23, 2022. 

D.2. Approval of Minutes of Governing Board Meetings

D.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: August 9, 2022 (Open Session Minutes and Executive Session Minutes).

D.3. Approval of District Vouchers

D.3.a. Expense and payroll vouchers are presented for Board approval: Expense Vouchers #6507 and #6605 - 6608 and Payroll Voucher #2403. 

D.4. Approval of Requests for Use of District Facilities

D.4.a. None for this meeting.

D.5. Approval of Requests for Open Enrollment Students

D.5.a. Requests for open enrollment students are submitted for approval.

D.6. Approval of Requests for Student Trips

D.6.a. Student trip requests are submitted for approval.

D.7. Approval of Requests for Staff Travel

D.7.a. Staff travel requests are submitted for approval.

D.8. Approval of Personnel Actions

D.8.a. Personnel Actions are submitted for approval.

D.9. Acceptance of Gifts and Donations

D.9.a. Recommend acceptance of gifts and donations in the amount of $1,089.27.

D.10. Review of District Financial Statements

D.10.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of July 31, 2022

D.11. Approval of Asset Retirement and Disposals Through August 18, 2022 

D.11.a. The attached list of assets no longer of use to the district is presented for your review and approval to dispose of as noted. 

E. Business and Finance

E.1. Recommend Approval to Purchase One Thomas School Bus from Arizona Bus Center

E.1.a. District Administration recommends approval to purchase one 84-passenger Thomas school bus, equipped with air conditioning and camera system, from Arizona Bus Center. The purchase would utilize pricing through Mohave contract # 18F-ASH-0904 and would be funded with ESSER funds. The estimated total cost is $195,422.

E.2. Recommend Approval to Extend Lease Agreement with the University of Arizona

E.2.a. District Administration recommends approval to extend the current lease agreement with the University of Arizona for rooms 52 and 53 at the District Office (southern end of Flowing Wells High School). These rooms are used primarily for TeachArizona classes. This zero-dollar lease is beneficial for the district given that it provides access to education students through the proximity to Flowing Wells High School. The original lease from 2017 is attached for reference; subject to Board approval, this lease would be extended for an additional five-year term.

E.3. Recommend Approval to add Voltage Stasis Technologies LLC to the Sole Source Listing for FY 2022-2023

E.3.a. Recommend approval to add Voltage Stasis Technologies, to the Sole Source Vendor List for FY 2022-2023.  Voltage Stasis Technologies is the only distributor authorized by TransPower Company to sell Maximum Power Transfer Solution (MPTS) power conditioning equipment.  The District has determined that the price for this equipment is fair and reasonable and the service provided meets the needs of the District. 

F. New Business

F.1. Recommend Approval to Change Two Community Schools Positions to Twelve-Month Positions

F.1.a. District Administration recommends changing the positions of Community Schools Site Supervisor and Community Schools Instructional Assistant to twelve-month positions. Employees in these positions staff the YES programs. These employees currently are on school-year work agreements, serving before school, after school, and during breaks. During the summer, these employees currently are allocated additional hours to maintain the YES summer program. This change would establish consistent weekly hours for these employees throughout the entire calendar year. This also would allow us to ensure adequate staffing to open a second summer YES program.

F.2. Recommend Approval to Renew MOU with Pima Community College for Continuation of the Upward Bound Program

F.2.a. District Administration recommends approval to renew the MOU with Pima Community College (PCC) for the continuation of the Upward Bound program. Upward Bound is a college preparation and readiness program in which 23 students per year are recruited to participate in ongoing activities throughout their high school enrollment. Upward Bound services include tutoring, assistance with navigating financial aid programs, assistance with college applications, financial literacy for students and families, academic support, field trips, and mentoring. Selected students also can earn monetary stipends for ongoing participation. The program is coordinated by a PCC employee who is assigned to Flowing Wells High School on a regular schedule. Other than providing space and administrative support, there is no cost to the District. A summary of the program is attached, along with the proposed MOU and prior MOU.

F.3. Recommend Approval of MOU with Jewish Family and Children's Services of Southern Arizona to Provide After-School Bullying Prevention Program at Homer Davis Elementary School

F.3.a. District Administration recommends approval of an MOU with Jewish Family and Children's Services of Southern Arizona (JFCS) to provide an after-school program at Homer Davis Elementary School that focuses on preventing bullying by teaching pro-social behaviors such as friendship building, positive relationships, empathy, and kindness. This program would be administered by staff from JFCS with a Davis staff member present to help facilitate. The program would be integrated with the current Davis Skills program. Participation would be voluntary and would require parent consent. Program effectiveness would be evaluated through regular tracking of disciplinary issues as well as through comparison of pre- and post-assessments completed by students. Parents would receive copies of these assessments in advance, and only students whose parents provide active consent would complete the assessments. The attached MOU has been reviewed by District legal counsel and by District administration.

F.4. Recommend Approval of Revisions to Special Activity Compensation (SAC) Schedule for Teacher Assistance Team (TAT) Coordinators and 504 Coordinators

F.4.a. District Administration recommends approval of revisions to the SAC schedule regarding compensation for individuals who hold the position of TAT Coordinator (elementary schools and FWJH) and TAT/504 Coordinator (FWHS). These coordinators lead meetings to evaluate whether additional academic and/or behavioral supports are needed for specific students and to develop implementation plans accordingly. The revision to the compensation schedule would maintain the base rate for the SAC assignments ($814 for up to 25 meetings at elementary and FWJH; $1642 for up to 50 meetings/504 students at FWHS) and then would establish an additional rate of $30.00 per meeting/student beyond the base rate. Previously at elementary and FWJH, a tiered system existed rather than a per-meeting system, and no additional compensation beyond the base rate previously was available at FWHS.

G. Adjourn