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June 28, 2022 at 6:05 PM - Governing Board Meeting

Agenda
A. Opening of Meeting
A.1. Call to Order
A.2. Recommend Approval of Proposed Budget for Fiscal Year 2022-2023
  • District Administration recommends approval of the proposed budget for Fiscal Year 2022-2023.
Attachments: (2)
B. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.
Attachments: (1)
C. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.
Attachments: (1)
C.1. Approval of Agenda for this Meeting
C.1.a. Request approval for the adoption of the agenda for this meeting, June 28, 2022.
Attachments: (2)
C.2. Approval of Minutes of Governing Board Meetings
C.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: June 7, 2022 (Study Session Minutes and Executive Session Minutes) and June 14, 2022 (Open Session Minutes).
Attachments: (3)
C.3. Approval of District Expense and Payroll Vouchers
C.3.a. Expense and payroll vouchers are presented for Board approval: Expense Vouchers #6494-6497 and Payroll Vouchers #2327-2330.
Attachments: (2)
C.4. Approval of Requests for Use of District Facilities
C.4.a. No requests for this meeting.
C.5. Approval of Requests for Open Enrollment Students
C.5.a. No requests for this meeting.
C.6. Approval of Requests for Student Trips
C.6.a. Student trip requests are submitted for approval.
Attachments: (2)
C.7. Approval of Requests for Travel
C.7.a. Staff travel requests are submitted for approval.
Attachments: (2)
C.8. Approval of Personnel Actions
C.8.a. Personnel Actions are submitted for approval.
Attachments: (2)
C.9. Approval of Asset Retirement and Disposals Through June 29, 2022
C.9.a. The attached list of assets no longer of use to the district is presented for your review and approval to dispose of as noted. 
Attachments: (2)
C.10. Acceptance of Gifts and Donations
C.10.a. Recommend acceptance of gifts and donations in the amount of $4009.16 for the period of May 1, 2022 through May 31, 2022.
Attachments: (2)
C.11. Review of District Financial Statements
C.11.a. Review of Student Activity Balance Sheets and Auxiliary Operations Year-to-Date Budget as of May 31, 2022.
Attachments: (3)
D. Business and Finance
D.1. Recommend Approval of Compensation Increases for FY2023
D.1.a. District Administration recommends approval to increase compensation for Fiscal Year 2022-2023. The attached memo identifies all proposed compensation increases, including but not limited to a five percent increase to base salaries and base hourly rates, an additional $0.24/hour increase to base hourly rates to address minimum wage increases, increases to established experience steps for exempt employees, and the establishment of new experience steps for non-exempt employees.
Attachments: (2)
D.2. Recommend Approval of Certified Teacher Compensation Plan and Benefits for FY2023, including New Teacher Compensation
D.2.a. District Administration recommends approval of the Certified Teacher Compensation Plan and Benefits for Fiscal Year 2022-2023. This plan reflects FY2023 compensation increases and establishes the starting compensation level for new teachers with and without a master's degree.
Attachments: (2)
D.3. Recommend Approval of Revisions to Contract/Work Agreement Addendum List for FY2023
D.3.a. District Administration recommends approval of revisions to the Contract/Work Agreement Addendum List for Fiscal Year 2022-2023. Revisions are highlighted in blue and include the following: increase Appropriately Certified Special Education Resource Addendum by $500; increase all Auto Allowance Addendums by ten percent; add Student Support Specialists to Cell Phone Allowance CP-2.
D.4. Recommend Approval of Revisions to Special Activities Compensation (SAC) Schedule for FY2023
D.4.a. District Administration recommends approval of revisions to the SAC Schedule for FY2022-2023. Revisions are highlighted in blue and include a two percent increase to athletic and co-curricular compensation levels. Most hourly rates, per game rates, and tournament rates are unchanged. Additionally, hourly rates specific to certified tutoring and/or instruction with students increase by $2.50/hour; hourly rates for certified curriculum work increase by $2.00/hour, hourly rates for classified instruction with students increase by $1.00/hour, and hourly rates for program site supervision increase by $2.50/hour. Compensation for secondary core content teachers who teach resource sections increases by $100/section.
Attachments: (2)
D.5. Recommend Approval of Professional Non-Teaching Compensation Plan for FY2023
D.5.a. District Administration recommends approval of the Professional Non-Teaching Compensation Plan and Benefits for Fiscal Year 2022-2023. This plan reflects the FY2023 compensation increases and establishes the starting compensation levels for various professional non-teaching positions.
D.6. Recommend Approval of One-Time-Only Grant-Funded Retention and Recruitment Stipends for Fiscal Year 2022-2023
D.6.a. District Administration recommends approval to issue one-time-only grant-funded Retention Stipends of $1,600 and one-time-only grant-funded Recruitment Stipends of $800 to eligible employees in December of the 2022-2023 school year.
D.7. Recommend Approval of Increases to Proposition 301 and Special Proposition 301 Compensation for FY2023
D.7.a. District Administration recommends approval to increase Proposition 301 (Classroom Site Fund) and Special Proposition 301 Base and Performance Pay compensation for Fiscal Year 2022-2023 by a total of $2,000.00 for eligible employees. This increase would raise the Base addendum amount by $1500 and the maximum Performance Pay amount by $500.00.
Attachments: (2)
D.8. Recommend Approval of Increase to Administrative Merit Compensation Plan
D.8.a. District Administration recommends approval to increase the maximum administrative merit compensation plan by $1,000.00.
Attachments: (1)
D.9. Recommend Approval of Student Club Fundraising Activities for FY2022-2023
D.9.a. District Administration recommends approval for student clubs to participate in fundraising activities for the 2022-2023 school year. All individual fundraising requests are required to be approved by the Superintendent. Following is an example list of the types of student fundraisers.
  • Food, candy, and catalog sales
  • Car washes
  • Restaurant percentage nights
  • Snack bars
Attachments: (1)
D.10. Recommend Approval of Student Activities Treasurer and Assistant Treasurers
D.10.a. District Administration recommends the appointment of Stacy Trueblood, Chief Financial Officer, as the Student Activities Treasurer, and Dr. Kevin Stoltzfus, Superintendent, and Monique Mata, Accounting Services Manager, as Assistant Treasurers for the 2022-2023 school year.
Attachments: (1)
D.11. Recommend Award of Employee Benefit Consultant RFP #23-03-27 to Valley Schools Management Group
D.11.a. District Administration recommends awarding RFP #23-03-27 for employee benefit consulting to Valley Schools Management Group, with a one-year contract and the option to renew for four additional one-year terms. 
Attachments: (1)
E. Unfinished Business
E.1. Recommend Approval of Policy IHDHB - Online/Concurrent/Correspondence Courses
E.1.a. District Administration recommends approval of Policy IHDHB, which formalizes the procedures already being instituted in the Flowing Wells District regarding criteria for online courses and the establishment and implementation of Arizona Online Instruction (AOI) programs.
Attachments: (2)
E.2. Recommend Approval of Revisions to Policies GBC and GBCA to Increase Experience Steps and Add New Experience Steps.
E.2.a. District Administration recommends approval to revise Policies GBC and GBCA. Changes are indicated with underlines for additions and strike-throughs for deletions. Changes include the removal of references to "longevity" pay for support staff members in Policy GBC, replacing this language with "experience steps" for support staff in Policy GBCA. Additionally, all increases to experience steps are identified, and new experience steps specific to support staff are established. 
Attachments: (4)
F. New Business
F.1. Recommend Approval of Revisions to Flowing Wells Safe Return to In-Person Instruction Plan
F.1.a. District Administration recommends approval to revise the District Safe Return to In-Person Instruction Plan. The changes include the following:
  • Discontinuation of contact tracing and quarantining practices due to the elimination of Pima County Health Department’s Emergency Health Order, the widespread availability of treatments and vaccines, and the complexities of tracking individual health statuses.
  • Updated details about professional development social and emotional learning offerings for certified staff for the 2022-2023 school year.
Attachments: (3)
F.2. Recommend Approval of FW Goals, Initiatives, and Board Norms and Values for the 2022-2023 School Year
F.2.a. District Administration recommends approval of Flowing Wells District Goals, Initiatives, and Board Norms and Values for the 2022-2023 school year. The only revisions are specific to the Initiatives document. Changes include the addition of an "Expected Operational Norm" regarding celebrating and marketing the district, the addition of a bullet point about enrichment and acceleration opportunities under "Goal 5: After School Activities," and minor formatting changes. The current and proposed versions of the Initiatives document are attached, as are the Goals and Board Norms and Values documents.
Attachments: (5)
F.3. Discussion of District Marketing Activities
F.3.a. District Administration presents for review information about social media marketing aimed at attracting families with elementary-level students as well as other internal marketing efforts intended to retain student enrollment at transition points from elementary to junior high and junior high to high school.
Attachments: (2)
G. Executive Session
G.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees. 
Attachments: (1)
H. Adjourn

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