April 11, 2023 at 6:00 PM - Governing Board Meeting

A. Opening of Meeting

A.1. Call to Order

A.2. Pledge of Allegiance

B. Student Report

B.1. Report from Flowing Wells High School Student Representative

B.1.a. A student representative will provide a review of events and activities at Flowing Wells High School in academics, sports, and other extracurricular programs.

C. Superintendent’s Report

C.1. Recognition of Building Blocks for Character Students

C.1.a. Superintendent Dr. Kevin Stoltzfus will recognize the April Building Blocks for Character Student from each school.

C.2. Recognition of Support Staff Employee of the Year

C.2.a. Superintendent Dr. Kevin Stoltzfus will recognize the Douglas Elementary School Support Staff Employee of the Year, Maria Usher.

C.3. Recognition of Outstanding Volunteer of the Year

C.3.a. Superintendent Dr. Kevin Stoltzfus will recognize the Douglas Elementary School Outstanding Volunteer of the Year, Rosa Gallego.

C.4. Recognition of Teacher of the Year

C.4.a. Superintendent Dr. Kevin Stoltzfus will recognize the Douglas Elementary School Teacher of the Year, Jaime Camero.

C.5. Update on District Events and Activities

C.5.a. Superintendent Dr. Kevin Stoltzfus will provide an update on Flowing Wells School District Events and Activities.

BREAK- The brief break provides an opportunity for families and friends to leave the meeting.
 

D. Public Comments
Flowing Wells School District welcomes public comment. As outlined in A.R.S. §38-431.02, no action will be taken on issues raised in Public Comments unless items are found on agenda below. Other than this, the response to public comments will be limited to directing staff to study the matter or scheduling the matter as a future agenda item.

E. Consent Agenda
These items of Board business that are addressed routinely at every meeting are presented as a Consent Agenda. The Board may elect to take action on all items collectively in one motion or may individually consider any item(s) as separate agenda subjects for action.

E.1. Approval of Agenda for this Meeting

E.1.a. Request approval for the adoption of the agenda for this meeting, April 11, 2023.

E.2. Approval of Minutes of Governing Board Meetings

E.2.a. The following Governing Board meeting minutes are presented for Governing Board approval: March 28, 2023 (Open Session Minutes).

E.3. Approval of District Expense and Payroll Vouchers

E.3.a. Sign vouchers for upcoming check batches (none for this meeting). Expense and payroll vouchers are presented for Board approval: Expense vouchers #6667, 6668, and 6670 and Payroll voucher #2420.

E.4. Approval of Requests for Use of District Facilities

E.4.a. No requests for this meeting.

E.5. Approval of Requests for Student Trips

E.5.a. Student trip requests are submitted for approval.

E.6. Approval of Requests for Staff Travel

E.6.a. Staff travel requests are submitted for approval.

E.7. Approval of Personnel Actions

E.7.a. Personnel Actions are submitted for approval.

E.8. Approval of Asset Retirement and Disposals Through April 5, 2023

E.8.a. Approval is requested for the retirement and disposal of assets no longer used by the district.

E.9. Approval of 2023-2024 Classified Calendar

E.9.a. District administration recommends approval of the Classified Calendar by Group for the 2023-2024 school year. The only changes other than dates are as follows: District Health Coordinator position is moved from 12 months to  Group D; District Substitute Coordinator position is moved from Group D to Group F; special education Teaching Assistant II (TA II) positions are moved from Group B to the newly created Group I, adding one work day at the start of the school year to provide training.

F. Business and Finance

F.1. Recommend Approval of IGA with Arizona Department of Economic Security (ADES) to Provide Funding for the Transition School to Work (TSW) Program at Flowing Wells High School

F.1.a. District administration recommends approval to renew the Intergovernmental Agreement with the Arizona Department of Economic Security (ADES) to provide funding for the Transition School to Work (TSW) program at Flowing Wells High School, effective retroactively from the start of the current school year (July 1, 2022) through June 30, 2027.

F.2. Recommend Approval of Employee Benefit Renewals for FY2023-2024

F.2.a. District administration recommends approval of the following employee benefit contracts for FY2023-2024: Blue Cross Blue Shield of Arizona for health insurance and telehealth (1.8% increase); Health Equity for Health Savings Accounts (no change); Blue Cross Blue Shield of Arizona for PPO dental (no change); EyeMed for vision (no change); Sun Life for short-term disability (no change); Employers Dental Service for pre-paid dental (5.2% decrease); Minnesota Life for life/AD&D and supplemental life insurance (30% decrease); WEX for Flexible Spending Accounts (new vendor; 40% decrease). 

F.3. Recommend Increase to District Contribution to Employee Health Care for FY2023-2024

F.3.a. District administration recommends increasing the District contribution to employee health insurance for Fiscal Year 2023-2024 by the amount of $121.00 per participating employee. This increase would cover the cost of the rate increase of 1.8% from Blue Cross Blue Shield of Arizona for the employee-only High Deductible Health Plan.

F.4. Recommend Approval of Revisions to Special Activities Compensation (SAC) Schedule for 2023-2024 School Year

F.4.a. District administration recommends approval of revisions to the SAC schedule for the 2023-2024 school year. These revisions are outlined in the attached memo and include the addition of new stipends for FWJH golf and FWJH flag football, increases to several athletics stipends, the addition of stipends for chaperones for signature multi-night field trips, the addition of a biliteracy testing coordinator stipend, the addition of a math competition coaching stipend at FWJH, and the addition of EMELC head teacher stipends.

F.5. Recommend Approval of Amendment to Contract with Pima County Department of Community and Workforce Development regarding the Pima Early Education Program (PEEP)

F.5.a. District administration recommends approval of this amendment to the PEEP contract with Pima County. The amendment increases the term by one full year, extending the agreement through May 31, 2025, and increases the funding. Family eligibility for PEEPs funding is amended to include families with incomes at or below 300% of the Federal poverty level (adjusted from the prior level of 200%). This would increase the Flowing Wells allocation to $345,656 for the additional year, totaling $1,514,624.00 for the entire contract agreement.

F.6. Recommend Approval to Renew Multi-Year RFPs and Bids

F.6.a. District Administration recommends approval to renew contracts for multi-year RFPS and bids listed on the memo attached for your review.

F.7. Recommend Approval to Renew Direct Service Agreement with Vail Unified School District for AZEDS Outreach Program for Fiscal Year 2023-2024

F.7.a. District Administration recommends approval to renew the Direct Service Agreement with Vail Unified School District for the AZEDS Outreach Program for Fiscal Year 2023-2024. This program is beneficial for the Flowing Wells District in that it affords support and professional development to our Database Administration team regarding student data transmission to the state's AZEDS system.

G. Executive Session

G.1. In accordance with A.R.S. §38-431.03.A.1, an Executive Session may be called for discussion or consideration of employment, assignment, appointment, promotion, demotion, dismissal, salaries, disciplining, termination or resignation of a public officer or district employees. 
         - Concerning Personnel Issue - Superintendent Employment

H. Adjourn