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May 15, 2018 at 5:30 PM - Regular

Agenda
1. Call to Order, Invocation
2. Approval of Agenda
3. Approval of Minutes from Regular Meeting of April 17, 2018, Special Meeting of April 23, 2018, and Special Meeting of April 27, 2018
Description:  I have reviewed all meeting minutes for the month of April and saw no errors.  If you have concerns regarding the meeting, feel free to contact me.
4. Recognition of New Hebron Attendance Center State Archery Champions and their coach
Description:  The NHAC Archery Team won its first AIMS Middle School State Championship in April.  We will recognize this group of archers and their coach on their accomplishment.  It has been a great season for spring sports in LC.  Thank you to all coaches and athletes for representing the LCSD well.
5. Bus Driver of the Year Recognition:  Jerry Cothern
Description:  We will recognize Mr. Jerry Cothern as the 2017-2018 Bus Driver of the Year for the LCSD.  Mr. Cothern was chosen by his fellow drivers for the award.  Mr. Rutland will be presenting a certificate and making remarks during this recognition.  Mr. Rutland will also extend an invitation to you for May 17, 2018 where he has scheduled a retirement reception for retiring bus drivers.
6. Public Comments (Board Policy BCAF)
7. Bid Opening for Sixteenth Section Land for lease for Hunting/Fishing
634 acres    S16, Township 7 N, Range 10 E
253 acres    S16, Township 8 N, Range 21 W
640 acres    S16, Township 7 N, Range 20 W
279 acres    S16, Township 9 N, Range 20 W
Description:  Bids for hunting leases will be opened at the school board meeting.  If you have questions, please contact Mr. Rutland.
8. Monticello Elementary School Action Plan Update - Dr. Flavol Rester
Description:  These Action Plan Updates will continue through the summer.
9. Financial Matters
Description:  Please contact Mr. Martin if you have any questions.
9.A. Financial Reports
9.B. Approval of Financial Reports as required and pursuant to MS Code (ยง37-9-18) and by State Board Policy 6902 for the month of March 2018
10. Approval of the Inter-District Student Transfer from Kristi Rockco 
Description:  Mrs. Rockco requested a transfer for one of her children and the left the other child out of her official request.  Just a reminder, the board honored Mrs. Rocko's previous request.  Contact me if you have questions.  Remember, that you as a board may want to discuss this matter in executive session.
11. Approval of the Inter-District Student Transfer Request from Janice Causey
Description:  Mrs. Causey's currently lives in Lawrence County and teachers at Enterprise Attendance Center in the Lincoln County School District.  As stated in her letter, she would like for her daughter to attend school where she is currently employed.  State law allows this request.
12. Approval of the Inter-District Student Transfer Request from Charles Bryant
Description:  I have no position in this matter.  Remember, you as a board, may want to discuss this matter in executive session.
13. Approval of the Intra-District Student Transfer Request from Marquita Townsend 
Description:  Mrs. Townsend is an employee of the LCSD.  She is a Teacher Assistant at MES and is a Bus Driver in the Monticello Area.  She request that her children attend school in the Monticello School Zone.  She and her family live in the TTAC School Zone.  Remember, you as a board, may want to discuss this matter in executive session.
14. Approval of the Intra-District Student Transfer Request from Ryan and Brittany Bozeman
Description:  Mrs. Bozeman has attached a letter for your review.  This student matter was board approved last year.  Remember, if you have questions, you as a board may want this matter to be discussed in executive session. 
15. Approval of the Intra-District Student Transfer request from Jordan Williams 
Description:  I have no position in this matter.  Remember, you as a board, may opt to discuss this matter in executive session.
16. Approval of the Intra-District Student Transfer Request from Candace Sandifer
Description:  In order to recruit and retain teachers in schools that are underperforming, I am requesting that the school board approve the requested student transfers for teachers residing within LC but live in a school zone in which they do not wish for their children to attend.  In other words, in order to retain hire and/or retain a strong teacher in the Monticello School zone or our high school, allow a teacher to "choose" where his/her children attend within the district.  I consider this the same benefit for our teachers who live in LC that the state and policy allows for teachers who live outside the district.  Thank you for your consideration in this matter and contact me if you have questions. 
Remember, you as a board, may consider going into executive session to discuss this matter.
17. Approval of the Intra-District Student Transfer Request from Ryane Rogers
Description:  Please review my request for agenda item 15 and take this matter under the same consideration.  Remember, you as a board, may consider going into executive session for further discussion of this matter.  Thank you for your consideration and contact me if you have questions.
18. Consent Agenda (Non-Personnel)
18.A. Item Removed for Separate Action
Description:  I am still working on SB policy JCAA.  I should have a revised policy for you by end of the day Monday.  I apologize for the delay in this matter.
18.B. Approval of Policy Section I
18.C. Approval of school picture contracts for the FY19 school term:
Rod Paige Middle School
Monticello Elementary School
Lawrence County High School
New Hebron Attendance Center
Topeka-Tilton Attendance Center
Description:  This is simply our annual picture contracts needing your approval.
18.D. Approval of Josten's Year Book contracts for FY19
Rod Paige Middle School
Lawrence County High School
New Hebron Attendance Center
Topeka-Tilton Attendance Center
Description:  Again, this is simply the annual contract for Year Books at all schools with the exception of MES.  Their PTO sponsors their yearbook. 
18.E. Approval to enter into a contract with JBHM for the roofing project at Lawrence County High School as recommended by Rusty Rutland, Assistant Superintendent
Description:  We have met with the JBHM engineer for and he has provided a timeframe for roofing projects.  We are requesting approval to enter into another contract with JBHM in order to get the bidding and projects started ASAP.  Please contact Mr. Rutland if you have questions.
18.F. Approval of Griffin Lawn Services for grass cutting services as recommended by Rusty Rutland, Assistant Superintendent
Description:  Griffin Lawn Services for grass cutting wan the only bid submitted.  Please contact Mr. Rutland for questions.
18.G. Item Removed for Separate Action
Description:  As noted in the attachments, you will find we had four bids for custodial services with 2 bids not meeting bid specifications.  You will also note that Jani King underbid Quikleen.  However, after requesting input from the building principals where we outsource custodial services, 3 of the 4 principals were not satisfied with the services rendered by Jani KIng.  Therefore, we feel its in the best interest for the LCSD to recommend the best bid, Quikleen, rather than the lowest bid.  Thank you for your consideration in this matter and contact Mr. Rutland for questions.
18.H. Approval of copier contract with Office Machine Center
Description:  Our 4 year copier/printing contract with Office Machine Center is up for renewal.  Mrs. Oakes and Mr. Dawson have spent several hours with OMC Representative, Denise Weeks, to develop a new contract for their services.  Please review the contract in the attachments and contact Mrs. Oakes if you have questions.
19. Item 18-A.  Approval of Policy Section J
20. Item 18-G.:  Approval of Quikleen, Inc. for custodial services as recommended by Rusty Rutland, Transportation Director
21. Approval of non-licensed staff for the 2018-2019 school term
Description:  We need our noncertified staff renewed as we begin the budget process.  Please contact Mr. Martin if you have questions. 
22. Approval of the 2018-2019 Organizational Chart
Description:  My staff has assisted me in developing a more user friendly organizational chart for the 2018-2019 SY.  Please contact me if you have questions regarding the 2018-2019 Organizational Chart. 
23. Consent Agenda (Personnel)
23.A. Approval of the following resignations:
Clayton Tyler Chavis
Jana Harp
Ricky Sauls
Karen Slater
Description:  Please review resignation letters in the attachments.  I believe they are self explanatory.  We hate to loose of these folks, but life has either led them back home or in other directions. Call if you have questions.
23.B. Approval of retirement from Dr. Flavol Rester effective June 30, 2018
Description:  Please accept Dr. Rester's letter of retirement so that he can have the proper paperwork in place to begin his retirement after June 30, 2018.
23.C. Approval of Candice Davis as girls and boys basketball coach at New Hebron Attendance Center for the 2018-2019 school term as recommended by Christy Alexander, Principal
Description:  With Mr. Chavis resigning, Ms Alexander needs a replacement for girls and boys basketball.  Please accept this recommendation.  Contact me if you have questions. 
23.D. Approval of contract adjustment for Jessica Rutland to 190 days for the Teacher Academy position at Lawrence County Technology and Career Center
Description:  As the Teacher Academy Instructor at the LCTCC, Mrs. Rutland's contract will need to be adjusted from a 187 day contract to a 190 day contract.  All instructors at the LCTCC have contracts that range from 190 days to 200 days.  The Ag Science Instructor receives a 240 day contract if additional days are approved by the state.  Contact me if you have questions.
23.E. Approval of the employment of Demara Bullock as recommended by Jeffery Martin, Personnel Director
Description:  Ms. Bullock will be assigned to MES as an elementary teacher.  The grade has not been determined.  Contact me if you have questions.
23.F. Approval of the employment of Kristi Lambert as recommended by Jeffery Martin, Personnel Director
Description:  We are pleased that Mrs. Lambert has decided to return to teaching after being at home for several years with her young child.  Mrs. Lambert will return to MES and we are delighted to have her back.  Your approval is greatly appreciated.  Contact me if you have questions.
23.G. Approval of the employment of Julia Gay McElroy as recommended by Jeffery Martin, Personnel Director
Description:  Mrs. McElroy will be leaving the business community and join the LCCTC in the capacity of Business Ed. Instructor.  If you have questions regarding the recommendation, please contact me.   
23.H. Approval of Federal Programs Secretary/Other Business Office Staff Job Description
Description:  After two years without a federal programs secretary, Mrs. Oakes has requested that we fill this position.  I concur. This position will be paid out of federal funds.  The current job description has been reviewed and I am requesting your approval.  This position is on the organizational chart under Assistant Superintendent of Instruction.
23.I. Approval of the FY19 MAEP Salary Schedule
Description:  The state board has approved the FY19 MAEP Salary Schedule, therefore, requiring you to take action in the matter.  There has been no change to the FY 19 MAEP Teacher Salary Schedule from previous years.  Remember this schedule is the is the base pay for all certified teachers.  Contact me if you have questions.
24. Superintendent Comments
1. Discipline Reports
2. Student Accidents
3. Employee Accidents - None
4. Student Attendance
5. Teacher Attendance
6. Bullying - None
7. Drop Outs - None
8. Board Policy Section G for review
9. Appraisal Report - Rusty Rutland
10. Other
Description:  Items 1-8 are routine and I will spend little or not time on these items.  Item 9 is a report from Mr. Rutland regarding the property appraisal conducted over the past several months.  I will request executive session for this matter due to the possible property sales.  Contact me if you have questions.

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