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January 21, 2019 at 7:00 PM - Organizational Meeting

1. CALL TO ORDER:  ROLL CALL (The officers of the preceding year who retain membership on the Board continue in office until successors are elected.)
Description:  Board of Education:
____ President Singer             ____ Member Fredell
____ Secretary McFarland      ____ Member Lauderbach
____ Member Baker                ____ Member Rausch
____ Member Blasy
____  Member Baker
Central Staff:
Superintendent Sharrow
Associate Superintendents Brutyn, Cooper, Miller-Nelson

Included with the documentation for board members is a tabulation of school board membership over the last 15 years, a listing of Board Presidents since 1929, proposed board seats and terms for 2019 and Board Policy 0150 outlining the organization of the Midland Board of Education and the duties of its officers.
2.1. For Information
Description:  Under the Revised School Code, MCL 380.1 et seq., the district's legal status was defined as a general powers school district, effective July 1, 1996.
3.1. Recommended for Action
Description:  As outlined in Board Policy 0150, a three-person Board of Education Nominating Committee submitted a proposed slate of officers for 2019.  The proposed slate is as follows:
President:                 Ms. Pamela Singer
Vice President:         Mr. Scott McFarland
Secretary:                 Ms. Lynn Baker
Treasurer:                 Ms. Mary Fredell

Additional nominations for Board of Education officer positions:
Name _____________ Office _____________ Nominated by ______________
Name _____________ Office _____________ Nominated by ______________

Motion for slate adoption:
Motion by _________________  Support _______________
Motion for individual positions by office, if additional nominations have been received:
Motion by _________________ Support _______________
4.1. For Information
Description:  2019 Study Committee Appointments
Administrative Services: Brad Blasy, Chair; Jon Lauderbach; Lynn Baker
Curriculum, Instruction & Assessment: Lynn Baker, Chair; Mary Fredell; Phil Rausch
Finance/Facilities & Operations: Mary Fredell, Chair; Pam Singer; Scott McFarland
Human Resources: Scott McFarland, Chair; Jon Lauderbach; Phil Rausch

Other Committee Appointments
2019 District School Improvement: 
Phil Rausch
2019 Gerstacker Teacher Proficiency Award: Jon Lauderbach
2019 Distinguished Service Award: Mary Fredell
2019 Advisory Board on Instruction in Sex Ed: Scott McFarland
5.1. Recommended for Action
Description:  The Board of Education is required to give public notice of the dates of its regular meetings and of any special meetings. The recommended regularly scheduled meetings of the Board of Education of the Midland Public Schools for 2019 are listed below. All meetings are held at 7 p.m. at the Midland Public Schools Administration Center, 600 East Carpenter Street, Midland, MI unless otherwise stated. Dates of special meetings or changes in the dates of regular meetings will be posted at least 18 hours prior to the time of a special or rescheduled meeting. The Superintendent, or designee, is authorized to post notices of meetings at the direction of the Board of Education.
     January 21, 2019                  June 10, 2019              September 16, 2019                      
     February 18, 2019                June 24, 2019              October 21, 2019                   
     March 18, 2019                    July 15, 2019               November 18, 2019
     April 15, 2019 *                   August 19, 2019          December 16, 2019
     May 20, 2019                     
(* Budget Workshop 6:30; Regular Meeting Follows Immediately)    
6.1. Recommended for Action
6.1.1. Appointment of the Board of Education's Legal Counsel (Board President)
Description:       The firms of Poznak Dyer Kanar and Garshaw, PLC; LaPoint & Butler, PC; Lusk Albertson PLC;  and Thrun Law Firm PC have been designated as the Board's legal counsels. In addition, the Superintendent is authorized to retain specialized legal counsel through other legal firms, as appropriate. It is recommended that the Board approve legal representation as outlined through December 31, 2019.
6.1.2. Fiscal Designations and Authorizations (Superintendent)
Description:       It is recommended that the Board designate Chemical Bank and any other public depositories qualified in accordance with MCL 380.1221, The Revised School Code of Michigan, as approved depositories of school district funds through December 31, 2019.
     The Treasurer of the Board of Education is the legal financial officer for the school district and, as such, is authorized to sign checks for the Midland Public Schools. 
     The Superintendent and Associate Superintendent for Finance are the only members of the staff authorized to sign checks for the Midland Public Schools.  It is recommended that the Board approve this authorization through December 31, 2019, for these staff members.
6.1.3. Personnel Authorizations (Superintendent)
Description:       The Board, in previous years, has authorized the Superintendent or his designee to sign any legal documents relating to personnel actions, which the Board has approved. This authorization has been made at the Organizational Meeting for the entire year rather than granting the authorization at each Board meeting.
     It is recommended that the Board continue this authorization through December 31, 2019, to the Superintendent or his designee. It is further recommended that the board delegate authority to accept resignations/retirements to the Superintendent of Schools or his designee through December 31, 2019. Resignations/retirements will be reported in subsequent Agendas.
6.1.4. Hard Cap for Employees' Medical Benefit Plan (Associate Superintendent Finance)
Description:       Public Act 152 of 2011 limits a public employer's expenditures for medical benefit plans. Under the Act, a public employer that offers or contributes to a medical benefit plan for its employees is prohibited from paying more of the annual costs or illustrative rate (and any payments for reimbursement of co-pays, deductibles, or payments into health savings accounts or similar accounts used for health care costs) than a total of $6,685.17 times the number of employees with single person coverage, $13,980.75 times the number of employees with individual and spouse coverage, plus $18,232.31 times the number of employees with family coverage. Administration recommended  that the Board reaffirm the District's commitment to pay no more than the hard cap for its employees' medical benefits per calendar year 2019. 
6.1.5. Administrative Assistant Authorization (Superintendent)
Description:       It is recommended that the Superintendent's designee, the Administrative Assistant to the Superintendent, be authorized to assist the Secretary of the Board in election matters through December 31, 2019.
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