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November 19, 2018 at 7:00 PM - Regular Meeting

Agenda
1. REGULAR MEETING CALL TO ORDER: ROLL CALL
Description:  Board of Education:
___ President Singer                           ___ Member Baker
___ Vice President Brandstadt            ___ Member Blasy
___ Secretary McFarland                    ___ Member Fredell
___ Treasurer Frazee
Central Staff:
Superintendent Sharrow
Associate Superintendents Brutyn, Cooper, Miller-Nelson
2. CONSENT AGENDA
2.1. Approval of the Minutes from the October 15, 2018 Regular Meeting.
2.2. The following persons are recommended for employment for the 2018-19 school year:
Description:  <> Carrie Sue Edwards, .9 Occupational Therapist
<> Danielle Fox, .8 Family Intervention Specialist
2.3. The following staff members have announced their resignation effective as of these dates:
Description:  <> Tamara Cassiday, Office Professional, Pre-Primary Center, 11/09/2018
<> Malenda Harp, Paraprofessional, Northeast, 10/24/2018
<> Kathleen Hutter, Preschool Assistant, Pre-Primary Center, 11/02/2018
<> Tacarra Keeley, Speech Language Pathologist, Special Services, 11/23/2018
2.4. Approval of the payment of the school system's bills for the month of September 2018, as listed in the check registers, prepared by Ms. Holderby, in the total amount of $9,331,867 is recommended. The distribution of obligations by fund is included in the documentation. 
2.5. Legal Invoices for Payment
Description:  Approval is requested to authorize the following legal payments: 
<> Thrun Law Firm, PC, $1,462.00, October 25, 2018, Professional Legal Fees
<> Lusk Albertson, $1,764.00, November 8, 2018, Professional Legal Fees
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
3.1. For Information:  November Shining Stars (Sharrow)
3.2. For Information: H. H. Dow High's Go Green Club
Description:  Presenters:  Principal Steve Poole and Club Sponsor Cynthia Roberts
3.3. For Information: Upcoming revisions to Policy 3120 and 4120 regarding conflict of interest (Singer)
3.4. For Action: Expulsion Hearings (Brutyn)
Description:  Student A Expulsion
A Board sub-committee of two Board of Education members, Superintendent Sharrow, Associate Superintendent Brutyn, and school administrators met on the November 6th in regard to Student A, who is being recommended for expulsion. It is the committee's recommendation that Student A serve the expulsion. Student A can apply for reinstatement for the 2019-20 school year. The student will be presented the opportunity for off-site academic services during the expulsion.  This action requires a
roll-call vote from the Board.

Student B Expulsion
A Board sub-committee of two Board of Education members, Superintendent Sharrow, Associate  Superintendent Brutyn, and school administrators met on the November 6th in regard to Student B, who is being recommended for expulsion. It is the committee's recommendation that Student B serve the expulsion. Student B can apply for reinstatement for the 2019-20 school year if an academic course of study needs to continue. The student will be receiving off-site academic services during the expulsion.  This action requires a roll-call vote from the Board.

Student C Expulsion
A Board sub-committee of two Board of Education members, Superintendent Sharrow, Associate Superintendent Brutyn, and school administrators met on the November 6th in regard to Student C, who is being recommended for expulsion. It is the committee's recommendation that Student C serve the expulsion. Student C can apply for reinstatement for the 4th quarter of the school year. The student will be receiving off-site academic services during the expulsion. This action requires a roll-call vote from the Board.
3.5. For Action: Summer Tax Collection (Cooper)
Description:         The Michigan Court of Appeals on October 21, 1985 issued a major decision interpreting the 1982 summer tax collection statute.  In its ruling upholding the constitutionality of the law, the Appellate Court stated that, despite prior practices, school districts must adopt an annual resolution for summer tax collection. An ongoing request is not sufficient.  The Court of Appeals held that an annual formal action by the Board is required prior to January 1 of each year for which the Board intends to collect taxes in the summer.
       The Midland Public Schools collects summer taxes only on property in the City of Midland.  All school taxes in the townships are levied in December.
       If approved, a copy of the signed Resolution to collect summer taxes on property in the City of Midland will be provided to the City and a copy attached to the original of these minutes.    
3.6. For Action: District Property and Casualty Insurance Renewal (Cooper)
Description:  The Midland Public Schools protects its real and personal property with an all-risk replacement cost policy.   The value of the District properties and contents is now listed at $243,487,229.00.   A price quotation has been received from our local insurance agent, Ieuter Insurance Group of Midland, Michigan, for coverage for the 2018-2019 school year.  This is a one-year renewal of the current policy which expires on November 17, 2018.   The principal coverage and deductibles are:

                                                                      Coverage Limit                Deductible
Buildings and Contents                                    $243,487,229                   $25,000
Equipment Breakdown (including boilers)              Included
Video Equipment                                                       $20,000                        $250
Violent Event Response                                           $300,000                        None
School Leaders Errors and Omissions                  $1,000,000                      $5,000
Liability                                                $1,000,000/2,000,000                       None
Umbrella                                                                $5,000,000                   $25,000
Fleet Coverage:
   Vehicles                                                    ActualCash Value
   Collison Deductible                                                                                    $1,000
   Comprehensive Deductible                                                                        $1,000
The administration recommends that we renew insurance coverage from Ieuter Insurance Group of Midland, Michigan, for a total cost of $221,061.
3.7. For Action:  Sale of Mills Property (Cooper)
Description:  The District recently accepted sealed bids for our vacant property at 3329 East Baker Road (former Mills School Site). A tabulation of the four bids received is included in your board packet. At its November 5th meeting, the FFO committee directed administration to work with the high bidder. Administration seeks approval to authorize the superintendent to enter into a purchase agreement with Robert Rezmer, the high bidder for $50,000 with the district covering closing costs. 
4. REQUESTS TO ADDRESS THE BOARD: 
Description:  No hearings have been requested
5. CURRICULUM, INSTRUCTION AND ASSESSMENT
Description:  Study Committee Chair: Ms. Fredell; Staff Resource Person: Ms. Miller-Nelson
5.1. Curriculum, Instruction & Assessment Study Committee Minutes October 15, 2018 (Ms. Fredell, Chair)
6. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Mr. Frazee; Staff Resource Person:  Mr. Cooper
6.1. Finance, Facilities & Operations Study Committee Minutes November 5, 2018 (Mr. Frazee, Chair)
6.2. For Information: Gifts totaling $14,137.63. 
Description:  <> $   150.00 for Jefferson CyDogs Robotics from Lienberger Farms
<> $   250.00 for Jefferson CyDogs Robotics from Mr. and Mrs. Steven Douglas
<> $4.817.93 for Northeast basketball equipment from NMS Booster Club
<> $1,950.00 for Siebert classroom supplies from Siebert PTO
<> $   750.00 for Midland High Focus Newspaper from Midland Kiwanis Foundation
<> $   760.00 for Central Park robotics program from FIRST - Great Lakes Bay Region
<> $1,000.00 for Jefferson CyDogs robotics from Olin Check Return Group
<> $   659.70 for classroom magazine subscription from Adams PTO
<> $   250.00 for Northeast robotics from AGP & Associates
<> $   250.00 for Northeast robotics from Savant Group
<> $   100.00 for Northeast robotics from Midland Computer Solutions
<> $   500.00 for Plymouth laminator support from Plymouth PTO
<> $   200.00 for MHS band/pom pon programs from Mr. & Mrs. Daniel Wechter
<> $   500.00 for Jefferson robotics from Xalt Energy MI LLC
From Midland Area Community Foundation (MACF):
<> $   500.00 for Dow HS Field Trip from Midland County Youth Action Council
<> $   250.00 for Adams Week of Nonviolence
<> $   250.00 for Chestnut Hill Week of Nonviolence
<> $1,000.00 for MHS robotics from CommunityGives Youth Service Progam
6.3. For Action: Gifts totaling $6,500.00
Description:  <> $  6,500.00 for lobby upgrade and projector move for Central Auditorium from Dow Chemical Company
6.4. For Information:  Gifts of Items
Description:  <> Yamaha Clavinova electric piano for Central Auditorium from Jay Romick
<> 35" LED TV for Central Auditorium from the MHS Parent Board
7. HUMAN RESOURCES
Description:  Study Committee Chair: Mr. McFarland; Staff Resource Person: Mr. Sharrow
7.1. The Board and Staff extend their deepest sympathy to the families of:
Description:  <> Carolyn Fretz who passed away on October 15, 2018. Ms. Fretz was a Physical Education Teacher at Northeast Middle School for 29 years, retiring in 1986.
<> Inez Melvin who passed away on October 23, 2018. Mrs. Melvin was an Elementary Teacher at Woodcrest Elementary for 23 years, retiring in 1990. 
8. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The final Board of Education meeting for 2018 is December 17, 2018. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted.
The following dates are tentative until approved at the January 21, 2019 Organizational Mtg. <> January 21, 2019 <> February 18, 2019 <> March 18, 2019 <> April 15, 2019 <> May 20, 2019 <> June 10, 2019 <> June 24, 2019
9. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
9.1. For Information: Letters from the Board of Education to:
Description:  <> Scott/Karla McFarland, Midland Area Community Foundation, H. H. Dow High All Sports Boosters, FIRST Great Lakes Bay Region, Woodcrest Elementary PTO, Northeast Middle School Booster Club, Mr. and Mrs. Alan Ott, Rollin M. Gerstacker Foundation, FIRST in Michigan, Midland Auto & Truck Supply, Nate's Carts, Dale Carnegie Training Handley & Associates, Garber Chevrolet Midland, Poznak Dyar Kanar Schelesky Thompson PLC, The Tancor Corporation, Midland Compounding and Consulting, Mr. and Mrs. Gregory Bunker, an anonymous donor, Mr. and Mrs. Phil Baker, Mr. Jeff Hardesty, Miller Electric Manufacturing Company and Ferris State University 
9.2. For Information:  Letters to the Board of Education--FOIA Requests from:
Description:  <> Mackinac Center for Public Policy requested information related to MESSA cost summary or rate renewal for all employee groups offered MESSA health insurance.
10. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
10.1. Board of Education Officer Nominating Committee (Singer)
10.2. Hearing from Board Members
10.3. Announcements from Superintendent Sharrow
11. CLOSED SESSION -- SUPERINTENDENT EVALUATION BOARD PRESIDENT FACILITATION
12. ADJOURNMENT
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