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June 25, 2018 at 7:00 PM - Regular Meeting

Agenda
1. REGULAR MEETING CALL TO ORDER: ROLL CALL
Description:  Board of Education:
___ President Singer                           ___ Member Baker
___ Vice President Brandstadt            ___ Member Blasy
___ Secretary McFarland                    ___ Member Fredell
___ Treasurer Frazee
Central Staff:
Superintendent Sharrow
Associate Superintendents Brutyn, Cooper, Greif
2. CONSENT AGENDA
2.1. Approval of the Minutes from the June 11, 2018 Regular Meeting.
2.2. The following staff member has announced her resignation effective as of this date:
Description:  <> Gayla Levely, Administrative Assistant, Human Resources, June 19, 2018
2.3. Approval of the payment of the school system's bills for the month of May 2018, as listed in the check registers, prepared by Ms. Holderby, in the total amount of $7,550,646 is recommended. The distribution of obligations by fund is included in the documentation.
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
3.1. For Action: 2017-18 Final Budget Amendment (Cooper)
3.2. For Action: Approval of 2018-19 General Operating Budget (Sharrow)
3.3. Workers Compensation Insurance (Cooper)
Description:  Administration recommends renewing the fully funded Worker’s Compensation Insurance program through Bone & Bailey Insurance Agency of Midland, MI. The proposed plan provides reduced liability risk to the District, onsite hazard assessments, safety programs, budget consistency and more specialized workers’ compensation services over the District’s previous self-insured plan. The renewal amount is $80,914.
3.4. For Action: Midland Community Stadium soil stabilization (Sharrow)
Description:  Bids were recently received for Midland Community Stadium soil stabilization work.  The stadium soil stabilization work will consist of injecting a grout type material into the soil of the berm under the bleachers on the home side.  The berm has experienced erosion and water infiltration over the years, allowing soil to run out from under the berm and concrete to sink, causing a safety concern.  This project will stabilize the soil to stop further erosion and lift the concrete to make the walking spaces more even and level.  Since bids were originally received, the State of Michigan has removed the prevailing wage requirement from the bond bid requirements.  All bid participants were asked to provide a credit amount for removing this requirement from their bid.  This credit is reflected in the bid tab and in their final bid. Administration recommends awarding to the low bidder, Hardman Construction of Ludington, MI with a bid of $183,000.
3.5. PLTW/6th grade Chromebook Purchase
Description:  The district is implementing seven new secondary STEM courses this fall as part of the MPS STEM Strategic Plan. These courses are based on Project Lead The Way (PLTW) curriculum and have specific technology requirements. To minimize cost and most efficiently utilize resources, the district will repurpose existing Windows laptops currently assigned to sixth grade at both middle schools. These laptops will have the required Windows applications installed and be deployed strategically in classroom sets in the secondary schools. In alignment with the district technology standard, Chromebooks will be purchased to replace the sixth-grade Windows laptops. Chromebooks are more cost-effective then Windows laptops, which allows us to use the more expensive equipment in specialized roles.  The purchase will come from the general fund. Administration requests Board approval to purchase 600 Dell Chromebook 11-3189 2-in-1 devices from Presidio in Wixom, MI. The devices are $279.00 each for a total of $167,400.00. The price comes from the Midwestern Higher Education Compact (MHEC) competitive bid of which the State of Michigan and Midland Public Schools, through the State, is a member.
4. REQUESTS TO ADDRESS THE BOARD: 
Description:  No hearings have been requested
5. CURRICULUM, INSTRUCTION AND ASSESSMENT
Study Committee Chair:  Ms. Fredell; Staff Resource Person: Mr. Brutyn
5.1. For Information:  Textbooks Information
Description:  The following books are being presented for the 28-day period of examination.  These books are available for review at the office of Curriculum and Instruction.
These books will be used for Spanish 1 and Spanish 2:
<> Title: El Nuevo Houdini; Author: Carol Gaab; Publisher: TPRS Publishing, Inc.; Copyright: 2011
<> Title: Esperanza; Author: Carol Gaab; Publisher: TPRS Publishing Inc.; Copyright: 2011
<> Title: La Llorona de Mazatlán; Author: Katie A. Baker; Publisher: TPRS Publishing, Inc.; Copyright:  2014
<> Title: Robo en la noche; Author: Kristy Placido; Publisher: TPRS Publishing, Inc.; Copyright: 2009
This book will be used for French 1 and French 2:
<> Title: A La Conquete De Quebec; Author: Brandon Brown; Publisher: TPRS Publishing, Inc.; Copyright: 2014
6. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Mr. Frazee; Staff Resource Person:  Mr. Cooper
6.1. For Information: Gifts totaling $10,780.09
Description:  <> $ 3,970.00 for SMEK scholarships for Central Park students from Midland Kiwanis Foundation
<> $ 1,630.00 for 8th grade movie entry fee from Northeast Middle School Booster Club
<> $    100.00 for Siebert Elementary food service scholarships from Isiah Barnes
<> $    100.00 for Northeast FIRST Robotics Teams 9931 and 12722 from Jet's Pizza
<> $    600.50 for Northeast FIRST Robotics Team 9931 from Mr. and Mrs. David Hocking
<> $    750.00 for support for Jefferson athletics from Jefferson Parent Advisory Committee
<> $ 1,130.09 for athletic trainer supplies by H. H. Dow High All Sports Boosters
From Midland Youth Action Council at Midland Area Community Foundation
<> $ 1,500.00 for 4th Grade Social Studies books for Chestnut Hill Elementary
<> $    500.00 for bird house construction supplies for Siebert Elementary
<> $    500.00 for skilled trades program exposure for PATHS students
6.2. For Action: Gift totaling $10,000.00
Description:  <> $10,000.00 for new gold gym PA system from H. H. Dow High All Sports Boosters
7. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
7.1. For Information: Letters from the Board of Education to:
Description:  <> Midland High Athletic Booster Club<> Rollin M. Gerstacker Foundation<> Mark and Katie Garrett<> Midland Area Community Foundation<> H. H. Dow High All Sports Boosters<> Ms. Ashley Rapanos Bank<> Kiwassee Kiwanis Club of Midland<> Jefferson Parent Advisory Committee
8. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education for 2018. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> July 16, 2018                 <> October 15, 2018
<> August 20, 2018            <> November 19, 2018       
<> September 17, 2018      <> December 17, 2018
9. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
9.1. Hearing from Board Members
9.2. Announcements from Superintendent Sharrow
10. ADJOURNMENT
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