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June 11, 2018 at 7:00 PM - Regular Meeting

Agenda
1. REGULAR MEETING CALL TO ORDER: ROLL CALL
Description:  Board of Education:
___ President Singer                           ___ Member Baker
___ Vice President Brandstadt            ___ Member Blasy
___ Secretary McFarland                    ___ Member Fredell
___ Treasurer Frazee
Central Staff:
Superintendent Sharrow
Associate Superintendents Brutyn, Cooper, Greif
2. CONSENT AGENDA
2.1. Approval of the Minutes from the May 21, 2018 Regular Meeting.
2.2. The following persons are recommended for employment for the 2018-19 school year:
Description:  <> Taylor Brannan, 1.0 Resource Room Teacher
<> Lydia Chludil, 1.0 Resource Room Teacher
<> Lindsey Grillo, 1.0 Elementary Teacher
<> Jessica Renfro, 1.0 Elementary Teacher
<> Jincheng Wang, 1.0 Mandarin Language Teacher
2.3. Teachers Attaining Tenure Status
Description:  The following teachers will have successfully completed their probationary period at the end of the current school year and are recommended for legal tenure status effective at the start of the 2018-19 school year: Melissa Ahearn, Megan Applegate, Sarah Doughty, Annie Harrison, Sarah Haskett, Angela Johnson, Julia Jones, Kayla Lanphierd, Kerry Limron, Barb Kosick, Jacqueline Majestic, Erica Meyer, Katherine Morden, Michael Murphy, Marissa Pool, Chelsea Sauve, Rebecca Stern, Laura Wolanin.
2.4. The following tenure teachers have requested a leave of absence for the 2018-19 school year:  Helen Gibbons, Amy Guenther
2.5. The following staff members have announced their resignation effective as of these dates:
Description:  <> Brian Broemer, Bus Driver, Transportation, May 22, 2018
<> Lindy Coon, Teacher, Central Park Elementary, June 15, 2018
<> Sarah Hechlik, Teacher, H. H. Dow High, June 15, 2018
<> Caeli Loris, Teacher, H. H. Dow High, June 15, 2018
<> Nicole Richard, Paraprofessional, Transportation, June 15, 2018
2.6. Approval of the payment of the school system's bills for the month of April 2018, as listed in the check registers, prepared by Ms. Holderby, in the total amount of $12,813,895 is recommended. The distribution of obligations by fund is included in the documentation.
2.7. Legal Invoices for Payment
Description:  Approval is requested to authorize the following legal payment: 
<> Thrun Law Firm, PC, $3,679.28, May 31, 2018, Professional Legal Fees
3. BOARD OF EDUCATION MATTERS--PRESENTATIONS TO THE BOARD
3.1. For Information:  June Shining Stars (Sharrow)
3.2. For Information: IB PYP Exhibition Review and the Role of Mentors--Adams and Woodcrest Elementary Schools
Description:  (Principals Linda Lipsitt and Jeff Pennex, Adams/Woodcrest staff and students)
3.3. For Action: Consideration of Midland Federation of Paraprofessionals (MFP) Contract Ratification (Sharrow)
3.4. For Action: Regional Enhancement Millage Renewal Resolution Adoption for November Election should it be needed. (Sharrow)
3.5. For Action: Michigan High School Athletic Association (Sharrow)
Description:       The Michigan Attorney General ruled in 1977 that the Michigan High School Athletic Association (MHSAA) is a private organization, and therefore, cannot be delegated governmental authority to regulate public school athletics. However, a school district may join the Association and may adopt the Association's rules as its own. The school district must then accept the responsibility to enforce these rules in the district. The Midland secondary schools have long been members of the MHSAA.
     A copy of the minutes of the May 2018 meeting of the Representative Council of the MHSAA, which provides information on athletic changes for the 2018-19 school year, has also been provided. The administration recommends that the Board
<> Approve membership in the MHSAA for the four Midland Public Schools' secondary schools again for  2018-19.
<> Adopt the rules of the MHSAA as published in its current HANDBOOK and qualifications as published in the Bulletin with above changes, to govern athletic competitions in the Midland Public Schools' in 2018-19.
<> Accept the responsibility of enforcing these rules for the Midland Public Schools. A formal resolution embodying these recommendations is attached. A roll call vote of the Board will be taken; the Board's secretary is authorized to sign the resolution if approved.
3.6. For Action: Salary Letter for Employee Groups for 2018-19 (Sharrow)
3.7. For Information: Presentation of 2018-19 General Operating Budget (Cooper)
3.8. For Information: Public Hearing of 2018-19 General Operating Budget (Singer)
3.9. For Action: Furniture Purchases for Chestnut Hill and Siebert (Cooper)
Description:  With the projected opening of the gym/cafeteria additions at Chestnut Hill and Siebert Elementary Schools scheduled for near the beginning of next school year, cafeteria tables need to be purchased for both buildings to allow for the proper lead time.  Design work and purchasing procedures developed from prior projects including purchasing through national contracts, which ensures that the owner will get the specific products selected at the price negotiated through the national agencies' competitively leveraged solicited contracts were used.   Administration recommends issuing purchase orders in the following amounts to Great Lakes Furniture Supply, Inc. of Holland, MI:
<> Chestnut Hill Elementary   $ 21,322.00
<> Siebert Elementary             $ 21,322.00
                                   Total      $ 42,644.00  
3.10. For Action: Storage Area Network (Cooper)
Note:  With the recent announcement of the repeal of the prevailing wage in the State, we are still recommending award of the SAN Storage 18-100 bid pack, based on the original submitted bid, as this an equipment bid and professional services.  No prevailing wage exists for this type of service.
Description:  The Storage Area Network (SAN) project will replace the district’s out of date electronic storage system that is currently utilized to host multiple formats of electronic data.  This will allow a much more reliable computer, phone and data backup system to function for the district.  Administration recommends awarding to the low bidder, Trivalent Group of Midland, MI with a bid of $317,508. This expenditure is included in the Technology Bond budget for series one.
3.11. For Action: Summer Tax Rate (Cooper)
Description:  The Board of Education must certify the tax rate that is to be levied in the summer of 2018 on the property of the school district, which is within the City of Midland. Administration recommends approval of the attached resolution.
3.12. Superintendent Contract Renewal (Singer)
4. REQUESTS TO ADDRESS THE BOARD: 
Description:  No hearings have been requested
5. CURRICULUM, INSTRUCTION AND ASSESSMENT
Study Committee Chair:  Ms. Fredell; Staff Resource Person: Mr. Brutyn
5.1. Curriculum, Instruction & Assessment Study Committee Minutes May 21, 2018 (Ms. Fredell, Chair)
5.2. For Information:  2018-19 District/School Improvement Plans
Description:        In compliance with Public Act 335, the District School Improvement Committee reviewed and gave  feedback on each of the Building School Improvement Plans and the District Improvement Plan. These plans describe the strategies that each building will implement to move toward 100% student proficiency. 
      The law requires the Board to approve the District Plan and each of the Building Plans.  These plans will be brought to the Board for action at the July meeting.
6. FINANCE, FACILITIES AND OPERATIONS
Description:  Study Committee Chair: Mr. Frazee; Staff Resource Person:  Mr. Cooper
6.1. Finance, Facilities & Operations Study Committee Minutes June 4, 2018
6.2. For Information: Gifts totaling $19,806.94
Description:  <> $2,500.00 for Classroom on Wheels Bus for Central Park Elementary (Monsanto Award) from Mark and Katie Garrett
<> $    500.00 for Central Park Community School Model from Kiwassee Kiwanis
<> $    500.00 for Chemic Challenge field trip funding from Ashley Rapanos Bank
<> $    400.50 for MIAAA Conference Costs from Midland High Athletic Boosters
<> $    500.00 for Robert Sabourin Scholarship from Anonymous Donor
From Jefferson Parent Advisory Committee (JPAC)
<> $    125.00 for Admission for Culture Club to attend Che Malambo at MCFTA
<> $    750.00 for support for Jefferson Middle School athletic program
<> $    400.00 for water and snacks for students taking M-Step
<> $ 3,493.24 for JMS theater lighting
<> $    250.00 for social studies pull down world map
From CommunityGives Youth Service Program at Midland Area Community Foundation
<> $ 1,000.00 for Dow High girls' swim team
<> $ 1,000.00 for Midland High boys' track and field
From H. H. Dow High All Sports Boosters
<> $ 1,200.00 for equipment for boys and girls' soccer teams
<> $ 1,978.20 for support of pompon program
<> $ 1,850.00 for timing system and starting pad for swim program
<> $    760.00 for girls' tennis program
<> $ 2,000.00 for boys' and girls' golf programs
<> $    600.00 for pompon coaches workshop fees
6.3. For Action: Gift totaling $5,000.00
Description:  <> $ 5,000.00 for Midland High Robotics Team 5509, Like a Boss, support from the Rollin M. Gerstacker Foundation
7. HUMAN RESOURCES
Description:  Study Committee Chair: Mr. McFarland; Staff Resource Person: Mr. Sharrow
7.1. The Board and Staff extend their deepest sympathy to the family of Mrs. Dorothy Jane Linden who taught kindergarten for 22 years at several MPS elementary schools, retiring in 1983. Mrs. Linden was a recipient of the Gerstacker Excellence in Teaching award in 1976.
8. CORRESPONDENCE TO AND FROM THE BOARD OF EDUCATION
8.1. For Information: Letters from the Board of Education to:
Description:  <> Siebert Elementary School PTO
<> Mr. Jacob Sinclair
<> H. H. Dow High All Sports Boosters
<> Midland Center for the Arts
<> Midland Kiwanis Foundation
<> Fisher Contracting Company
<> Bone & Bailey Insurance Agency
<> Dow Chemical Company Foundation
<> Servinski Sod Service
<> Mary and Todd Draves
<> Richard and Denise Helling
<> Jefferson Parent Advisory Committee
<> Jefferson Music Parents Association
<> John and Sandra Bartos
<> Richard and Rose Marie Shick
<> Betty and Emil Selich
<> Mrs. Barbara Gehring
<> National Energy Foundation
<> K & D Espresso Inc. Coffee Chaos
<> Auto Customizing and Service, Inc.
<> Safari Club International, MidMichigan Chapter
<> Olin Corporation
<> Midland Area Community Foundation
<> Plymouth Elementary School PTO
<> Woodcrest Elementary School
<> Woodcrest Elementary School PTO
<> Skylar Koenitzer
<> Partners in Change: Psychological & Community Services, PLC
<> Deloitte Company
8.2. FOIA request
Description:  <> Kurt Yockey: hourly rates of pay for those who provided previous FOIA data requested
9. SCHEDULED ACTIVITIES--FOR INFORMATION
Description:  The following is a listing of scheduled meetings or activities of the Board of Education for 2018. All meetings are Regular and Special Meetings of the Board of Education and begin at 7:00 p.m. at the MPS Administration Center (600 East Carpenter, Midland) unless otherwise noted:
<> June 25, 2018              <> October 15, 2018
<> July 16, 2018                <> November 19, 2018       
<> August 20, 2018           <> December 17, 2018    
<> September 17, 2018                            
10. STUDY DISCUSSION SESSION
Description:  This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district related matters, to complete professional association business and to relate items of interest. No action is taken during this time. Occasionally closed sessions are scheduled to discuss confidential personnel, negotiations or property matters.
10.1. Hearing from Board Members
10.2. Announcements from Superintendent Sharrow
11. ADJOURNMENT
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